Resolved SPO/2020/027

That the Sports and Recreation Committee

1.     Confirms the minutes of the meeting of the Sports and Recreation Committee, held on 18 June 2020, as a true and correct record.

Courtney/O'Neill-Stevens                                                                  Carried

Document number R18182

The Chairperson’s Report was tabled (A2436185), and Councillor Skinner spoke to his report. 

Councillor Skinner noted the memorial service for former Mayor Kerry Marshall, as well as the passing of and memorial service for Jock Edwards, who had been involved in numerous sporting codes in the Nelson region over many years.

Group Manager Community Services, Roger Ball, answered questions regarding survey work underway with permanent residents at the Brook Camp.

Resolved SPO/2020/028

That the Sports and Recreation Committee

1.       Receives the report Chairperson’s Report (R18182) .

Edgar/Bowater                                                                                  Carried

Attachments

1    A2436185 - Tabled document - Chairperson's Report

Manager Parks and Facilities, Rosie Bartlett, and Team Leader Parks and Facilities Activity Management, Paul Harrington, presented the report. 

Along with Group Manager Community Services, Roger Ball, Ms Bartlett and Mr Harrington answered questions regarding:

·        the process to be followed if Council wished to progress this project for inclusion in the draft Long Term Plan;

·        the potential environmental impact of an artificial turf development and whether it could be made carbon neutral;

·        community demand and sporting code support for an artificial turf development, including potential financial contributions from sporting codes;

·        the potential costs involved in developing an artificial turf; and

·        consideration of a Trafalgar Park location, as well as the locations identified in the study.

Resolved SPO/2020/029

That the Sports and Recreation Committee

1.     Receives the report Artificial Turf Feasibility Study (R18174) and its attachment (A2418020).

Fulton/Courtney                                                                                Carried

The meeting was adjourned from 11.21a.m. to 11.32a.m.

Resolved SPO/2020/030

That the Sports and Recreation Committee

2.     Refers report R18174 and its attachment (A2418020) for consideration in the draft Parks and Reserves Activity Management Plan 2021-31.

Brand/Courtney                                                                                Carried

The Chair explained that the meeting would move to consider items on the confidential agenda, before returning to consider the remaining item on the open agenda.

The Chair explained that Sport Tasman Chief Executive, Nigel Muir, would be in attendance for Item 2 of the Confidential agenda (Urgent Funding Request – Sport Tasman); and Tasman Rugby Union Representatives, Tony Lewis and Koren Grason, would be in attendance for Item 3 of the Confidential agenda (Urgent Funding Request – Tasman Rugby Union) to answer questions and, accordingly, the following resolution was required to be passed:

Resolved SPO/2020/031

That the Sports and Recreation Committee

1.       Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that:

·              Sport Tasman Chief Executive, Nigel Muir, remains after the public has been excluded, for Item 2 of the Confidential agenda (Urgent Funding Request – Sport Tasman), as he has knowledge relating to Sport Tasman’s request that will assist the meeting; and

·              Tasman Rugby Union Representatives, Tony Lewis and Koren Grason, remain after the public has been excluded, for Item 3 of the Confidential agenda (Urgent Funding Request – Tasman Rugby Union), as he has knowledge relating to Tasman Rugby Union’s request that will assist the meeting.

Noonan/Brand                                                                                  Carried

Resolved SPO/2020/032

That the Sports and Recreation Committee

1.     Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Brand/O'Neill-Stevens                                                                       Carried

1

Sports and Recreation Committee Meeting - Public Excluded Minutes -  18 June 2020

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·    Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

2

Urgent Funding Request - Sport Tasman

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

3

Urgent Funding Request - Tasman Rugby Union

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(b)(ii)

     To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

Manager Parks and Facilities, Rosie Bartlett, and Parks and Facilities Activity Planner, Jane Loughnan, presented the report.

Attendance:  Councillor Bowater returned to the meeting at 1.53p.m.

Ms Bartlett and Ms Loughnan answered questions regarding:

·         the breadth of aquatic facilities in the region, including natural features such as the beach or rivers, as well as built pools;

·         accessing pools by members of the public, including by modes other than vehicle travel;

·         building sustainability and carbon reduction actions into current operations and any future developments, for example by including solar panels;

·         potential timeframes for actions suggested in the strategy document, including whether work at Riverside Pool should be prioritised ahead of work at Nayland Pool;

·         maintenance schedules and health and safety requirements for current pool assets;

·         natural hazard risks in relation to the pool network;

·         barriers to pool use, including accessibility issues for users with physical or mental health needs, entry costs, and cultural barriers for some populations in the region;

·         Council’s role in the pool network, including learn-to-swim, water safety and confidence building roles; and

·         heritage values associated with Riverside Pool.

Attendance:  Her Worship the Mayor left the meeting at 2.29p.m, and Councillor Rainey left the meeting at 2.31p.m.

It was noted that the wider context of questions raised during the committee meeting would feed into the draft Property and facilities Activity Management Plan 2021-2031 process.

Councillor Noonan, seconded by Councillor Bowater, moved

That the Sports and Recreation Committee

1.     Receives the report Aquatic Facilities Strategy (R13742) and its attachment (A2354680); and

2.     Refers the content of report R13742 and its attachment (A2354680), along with feedback provided at the Sports and Recreation Committee meeting of 6 August 2020,for consideration in the draft Property and Facilities Activity Management Plan 2021-31.

The meeting was adjourned from 2.46p.m. to 2.48p.m, during which time Councillor McGurk left the meeting.

Councillor Fulton, seconded by Councillor Courtney, moved an amendment:

That the Sports and Recreation Committee

1.     Receives the report Aquatic Facilities Strategy (R13742) and its attachment (A2354680); and

2.     Amends the Aquatic Facilities Strategy to reflect the feedback provided at the Sports and Recreation Committee meeting of 6 August 2020; and

3.     Refers the content of report R13742 and its attachment (A2354680), along with feedback provided at the Sports and Recreation Committee meeting of 6 August 2020,for consideration in the draft Property and Facilities Activity Management Plan 2021-31.

The amendment was put and lost, and the substantive motion was put.

Resolved SPO/2020/038

That the Sports and Recreation Committee

1.     Receives the report Aquatic Facilities Strategy (R13742) and its attachment (A2354680); and

2.     Refers the content of report R13742 and its attachment (A2354680), along with feedback provided at the Sports and Recreation Committee meeting of 6 August 2020,for consideration in the draft Property and Facilities Activity Management Plan 2021-31.

Noonan/Bowater                                                                               Carried

1

PUBLIC EXCLUDED: Urgent Funding Request - Sport Tasman

That the Sports and Recreation Committee

1.     Receives the report Urgent Funding Request - Sport Tasman (R18084) and its attachment (A2423730); and

2.     Approves that, as an interim response to COVID-19 financial pressures, for the financial year 2020/21 Sport Tasman shall pay an amount equivalent to a community lease for Sports House, set at $5,700; and

3.     Directs officers to report to the Sports and Recreation Committee with further advice with regards to Sport Tasman’s payment arrangements for Sports House; and

4.     Agrees that the decision only be made publicly available; and

5.     Agrees that Report (R18084) and Attachment (A2423730) remain confidential at this time.

2

PUBLIC EXCLUDED: Urgent Funding Request - Tasman Rugby Union

That the Sports and Recreation Committee

1.     Receives the report Urgent Funding Request - Tasman Rugby Union (R18184) and its attachment (A2423790); and

2.     Agrees the Report (R18184) and Attachment (A2423790) remain confidential at this time.