Minutes of a meeting of the Infrastructure Committee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Wednesday 26 August 2020, commencing at 9.03a.m.

 

Present:              Councillor B McGurk (Chairperson), Her Worship the Mayor R Reese, Councillors Y Bowater, T Brand, M Courtney, J Edgar, M Lawrey, R O'Neill-Stevens (Deputy Chairperson), P Rainey, R Sanson and T Skinner

In Attendance:    Group Manager Infrastructure (A Louverdis), Group Manager Community Services (R Ball), Governance Adviser (J Brandt) and Governance Support (K McLean)

Apologies:           Councillors K Fulton, and G Noonan (lateness)

 

 

1.       Apologies

Resolved IC/2020/039

 

That the Infrastructure Committee

1.        Receives and accepts the apologies from Councillor Fulton for absence, and Councillor Noonan for lateness.

Courtney/Bowater                                                                         Carried

 

2.       Confirmation of Order of Business

There was no change to the order of business.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

Attendance: Councillor Lawrey joined the meeting at 9.04a.m. and Councillor Skinner joined the meeting at 9.05a.m.

4.       Public Forum

4.1      Nelsust – Ange Palmer (via Zoom) presented a signed letter by members of the community in support of lighting on the railway reserve.

           As Ms Palmer was joining via Zoom, she read the letter (Light the Way) to the Committee and noted she would provide a hardcopy subsequent to the meeting.  The purpose of the letter was to request for urgent lighting the railway reserve for the stretch from Victory Rd to Beatson Road. Ms Palmer noted that the letter had 594 signatures. She highlighted the benefits lighting the path would bring for the community including safety and environmental aspects.

           Ms Palmer answered questions about safety and environmental aspects, modal shift, and reasons for using the railroad reserve.

           It was noted that the matter would next be considered as part of the Transport Activity Management Plan 2021-31 and the Long Term Plan.

Attendance: Councillor Brand joined the meeting at 9.10a.m.

5.       Confirmation of Minutes

5.1      2 July 2020

Document number M11986, agenda pages 6 - 16 refer.

Resolved IC/2020/040

 

That the Infrastructure Committee

1.    Confirms the minutes of the meeting of the Infrastructure Committee, held on 2 July 2020, as a true and correct record.

O'Neill-Stevens/Courtney                                                              Carried

  

6.       Chairperson's Report   

There was no Chairperson’s Report.

7.       Draft 2021-31 Transport Activity Management Plan

Document number R14834, agenda pages 17 - 28 refer.

Manager Roading and Solid Waste, Marg Parfitt presented the report. She noted that, in line with a national change of direction, the Transport Activity Management Plan 2021-31 (TAMP) had a strong focus on setting out planning activity for the next three years with the intention to have projects developed and ready for action in the next Activity Management Plan.

The meeting adjourned from 9.48a.m. to 9.51a.m.

Attendance: Councillor Noonan joined the meeting at 9.55a.m.

Ms Parfitt, supported by Group Manager, Alec Louverdis, answered questions about transformative change, modal shift, transport plans for growth areas, the prioritisation process, budgets for operations, maintenance, renewal including resurfacing, footpath work and the low cost low risk budget, the Nelson Future Access Study, safety, and the imminent revised GPS from central government.

Resolved IC/2020/041

 

That the Infrastructure Committee

1.    Receives the report Draft 2021-31 Transport Activity Management Plan (R14834)  and its Attachment (A2435268); and

2.    Approves the Draft Transport Activity Management Plan 2021-31 (A2443789) as the version to inform the Long Term Plan 2021-31; and

3.    Notes that the Draft Transport Activity Management Plan 2021-31 will be updated following Council workshops in December 2020 and January 2021.

Edgar/O'Neill-Stevens                                                                   Carried

 

The meeting adjourned from 10.25 a.m. until 10.37 a.m.

8.       Infrastructure Quarterly Report

Document number R19220, agenda pages 29 - 97 refer.

Manager Capital Projects, Lois Plum presented the report. She noted the report covered an extended period due to the COVID-19 lockdown earlier in the year, and that subsequent delays caused by the coronavirus were the reason for the funding changes requested in the report.

Ms Plum, supported by Manager Roading and Solid Waste, Marg Parfitt, and Group Manager Infrastructure, Alec Louverdis, answered questions about priorities and gains, minimising waste to landfill, the composting trial, the Awatea Place sewer pump station project, the Beach Road Raised Table project, procurement processes during the COVID-19 recovery phase and their benefits, the level of works currently taking place in Nelson, the new parking meter system, relationship with local contractors, and the new Infrastructure reporting framework.

Attendance: Councillor Lawrey left the meeting from 11.04a.m. until 11.06a.m.

 

Resolved IC/2020/042

 

That the Infrastructure Committee

1.    Receives the report Infrastructure Quarterly Report (R19220) and its attachments (A2432783, A2428866 and A2430042).

 

Her Worship the Mayor/O'Neill-Stevens                                          Carried

Recommendation to Council IC/2020/043

 

That the Council

1.    Approves additional unbudgeted funding of $382,210 to cover the impact of delays from COVID-19 on the following capital projects:

a.     $31,957 - Annesbrook Water Upgrade;

b.    $83,373 – St Vincent Street sewer renewal;

c.     $92,945 – Tahunanui Cycleway;

d.    $97,617 – Saxton Creek Stage 3;

e.     $14,318 -  Poormans Stream Culvert;

f.     $62,000 – Railway Reserve underpass; and

2.    Approves additional unbudgeted funding of $425,000 to fund the Hardy/Vanguard watermain renewal work to be undertaken in the 2020/21 financial year; and 

3.    Approves funding of $480,000 be brought forward from the 2021/22 financial year into the 2020/21 financial year, and $273,000 from the 2022/23 financial year into the 2020/21 financial year to allow the Tosswill Road Stormwater Upgrade to be completed ahead of schedule; and

4.    Approves funding of $1Million be brought forward from 2021/22 into the 2020/21 financial year to allow the Whakatu Drive (Storage World) Flood Protection upgrade to be completed in the 2020/21 financial year.

Her Worship the Mayor/O'Neill-Stevens                                          Carried

       

 

 

There being no further business the meeting ended at 11.36a.m.

 

Confirmed as a correct record of proceedings:

 

 

 

                                                       Chairperson                                     Date