Minutes of a meeting of the Community Services Committee
Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson
On Thursday 30 July 2020, commencing at 10.08a.m.
Present: Councillor M Lawrey (Chairperson), Her Worship the Mayor R Reese, Councillors Y Bowater (Deputy Chairperson), T Brand, M Courtney, J Edgar, K Fulton, B McGurk, G Noonan, R O'Neill-Stevens, P Rainey, R Sanson and T Skinner
In Attendance: Group Manager Community Services (R Ball), Group Manager Strategy and Communications (N McDonald), Team Leader Governance (R Byrne), Governance Adviser (J Brandt) and Youth Councillors S Wenink Smith and R Sapkota
Apologies : Nil
There were no apologies.
2. Confirmation of Order of Business
As both public forum presentations were in relation to Item 8 (Providing a Homeless Hub at the Male Room), the Chairperson subsequently moved agenda item 8 to follow public forum.
Councillors Noonan, Brand and Courtney declared an interest in Item 8 (Providing a Homeless Hub at the Male Room).
4.1 Rotary Clubs of Nelson - Support for the Homeless Hub
5. Providing a Homeless Hub at the Male Room (agenda item 8)
Document number R18120, agenda pages 19 - 28 refer.
Attendance: Councillors Noonan, Brand and Courtney left the meeting at 10.39a.m., as they had previously declared an interest in this item. They took no part in discussion or voting on the matter.
Manager Community Partnerships, Mark Preston-Thomas and Community Partnerships Adviser, Scott Tambisari presented the report.
Mr Preston-Thomas noted that new information from the Rotary Clubs of Nelson had come to light in regard to supporting the project, which had resulted in changes to the officer recommendations.
He further noted an update to report section 5.20, namely that the Ministry of Housing and Urban Development (MHUD) had been acquainted with the project proposal and was supportive of option 1 of (in the options table of the report) and was currently considering funding options.
The Rotary Clubs of Nelson had spoken of their commitment in principle during Public Forum.
Her Worship the Mayor noted she was providing a contribution from the Mayoral fund to be used for fees for consenting processes relating to the project up to the value of $3,500. This was contingent on partner or community funding and/or in-kind contributions taking place.
The officer recommendation was amended as it was agreed that clause 4 was not needed and that clause 3 should include in-kind contributions.
Attendance: Councillors Noonan, Brand and Courtney returned to the meeting at 11.06a.m.
6. Confirmation of Minutes (agenda item 5)
6.1 11 June 2020
Document number M10929, agenda pages 7 - 13 refer.
A correction to the minutes relating to agenda item 8 (Chairperson’s Report) was noted, replacing paragraph 3 of the report with the following:
Discussion took place about the portacom unit that was being considered for future use as a hub for homeless people. It was noted that if the portacom was used for people who are homeless, replacement of the unit needed to be considered and that the delegation for this matter sat with the Sports and Recreation Committee.
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That the Community Services Committee 1. Confirms the amended minutes of the meeting of the Community Services Committee, held on 11 June 2020, as a true and correct record. |
6.2 9 July 2020 - Extraordinary Meeting
Document number M11993, agenda pages 14 - 16 refer.
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That the Community Services Committee 1. Confirms the minutes of the extraordinary meeting of the Community Services Committee, held on 9 July 2020, as a true and correct record. |
7. Chairperson's Report (agenda item 6)
Document number R18185, agenda pages 17 - 18 refer.
Councillor Lawrey spoke to his report, highlighting recent activities at Founders Heritage Park and from the Ngā Toi Huatau programme. Councillors Noonan and Bowater spoke about the ‘Italians in the Wood’ information board unveiling and celebration.
Councillor Lawrey further shared information from the Nellie Nightingale annual Startlight stories event and library activities as part of Virtual NZ Music Month.
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That the Community Services Committee 1. Receives the report Chairperson's Report (R18185).
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1 A2435156 - Library Event photo 30Jul2020 |
8. Youth Council Update (agenda item 7)
Youth Councillors Wenink Smith and Sapkota gave an update on recent Youth Council activities such as submissions made to the following consultations: the Annual Plan (Public Transport, Active Transport, and Speed Limits), the Nelson Future Access Study, and the Heritage Strategy. Other highlights noted were the Top of the South Forum, the replacement of stone benches along the Maitai and Beecard promotion for NBus.
The meeting was adjourned from 11.21a.m. to 11.36a.m.
9. Stoke Memorial Hall Strengthening
Document number R17000, agenda pages 29 - 61 refer.
Parks and Facilities Activity Planner, Jane Loughnan presented the report and answered questions about potential future user groups of the hall, their requirements and what information had been sought in this regard. It was noted that if the hall had additional features such as acoustic treatment, more users may be attracted to the hall.
Ms Loughnan and consultant Chris Milne answered questions about the seismic assessments undertaken, the differences between the loadings (Importance Level 2 and Importance Level 3), their relation to the earthquake rating, common thresholds for community halls, the asbestos estimate and funding opportunities through other organisations.
Attendance: Councillor Skinner left the meeting at 12.03p.m.
Discussion took place as to whether option 2 (report R17000) was sufficient to future proof the hall for maximum use noting there may be elements from option 3 (report R17000) that would be beneficial to incorporate into the upgrade. Questions were raised about upcoming scheduled maintenance and renewal that may be incorporated. The officer’s recommendation was amended to allow for future consideration of the level of upgrades, and for information be brought back to a future Committee meeting.
Attendance: Councillor Lawrey left the meeting from 12.14p.m. to 12.17p.m during which time Councillor Bowater assumed the Chair.
The meeting was adjourned from 12.34p.m. to 12.59p.m.
There being no further business the meeting ended at 1.05p.m.
Confirmed as a correct record of proceedings:
Chairperson
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