Minutes of an extraordinary meeting of the Community Services Committee

Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson

On Thursday 9 July 2020, commencing at 9.30a.m.

Present:              Councillor M Lawrey (Chairperson), Her Worship the Mayor R Reese, Deputy Chairperson Y Bowater (Deputy Chairperson), T Brand, M Courtney, J Edgar, K Fulton, B McGurk, G Noonan, R O'Neill-Stevens and R Sanson

In Attendance:    Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), Group Manager Environmental Management (C Barton), Group Manager Community Services (R Ball), Group Manager Corporate Services (N Harrison), Group Manager Strategy and Communications (N McDonald) Governance Advisers (E-J Ruthven and E Stephenson) and Youth Councillors T Wheatley and V van Heemswyck

Apologies:           Councillors Rainey and Skinner


           Karakia Timatanga


There was an opening karakia.


1.       Apologies

Resolved CS/2020/019


That the Community Services Committee

1.        Receives and accepts the apologies from Councillors P Rainey and T Skinner.

Courtney/Edgar Carried


2.       Confirmation of Order of Business

There was no change to the order of business.


3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum 

There was no public forum.

5.       Chairperson's Report  

There was no Chairperson’s Report.                                                       

6.       Mask Parade Plan Approval

Document number R18082, agenda pages 4 - 12 refer.

Ali Boswijk, Padma Naidu and Michaela Blackman, of Nelson Festivals Trust were in attendance to answer questions.

Manager Community Partnerships, Mark Preston-Thomas, presented the report, providing background on the matter.

Questions and discussion included:

·         the Trust’s desire to arrange an event before the end of the year

·         the 30 October Parade would be a scaled down version

·         funding from Creative NZ, which was contingent on a festival taking place and other possible funding sources

·         economic impact and the effect of street closures for retailers and the Trust engaging with Uniquely Nelson

·         reactivation of the CBD and the importance of a positive relationship with hospitality and retailers

·         the cost of production in previous years

·         the following day would be a rain day

·         the number of schools involved and the strong support from schools

·         any thought given to celebrate and acknowledge essential workers

·         the intention to use local contractors and businesses and confirmation that artistes would be paid

·         the amount of expenditure already committed, which was currently less than $30,000

·         possible economies in scheduling other events would mean closing the CBD for the weekend

·         the Trust’s need for clarity regarding funding.


Councillor Fulton, seconded by Councillor Courtney moved receipt of the report.

Resolved CS/2020/020


That the Community Services Committee

1.    Receives the report Mask Parade Plan Approval (R18082) and its attachment (A2409656).

Fulton/Courtney                                                                            Carried

Further questions and discussion included:

·         vulnerability in the event of another COVID-19 outbreak

·         volunteer availability

·         the Trust’s confidence in its ability to deliver the Parade and Carnivale

·         this was an opportunity to try different things.

           Attendance: Her Worship the Mayor Reese left the meeting from               10.46a.m. until 10.56a.m during debate on the matter.

Resolved CS/2020/021


That the Council

2.    Approves the delivery plan for the Mask Parade and Carnivale described in attachment 1 (A2409656) of report R18082 with a funding allocation of $100,000.


Fulton/O'Neill-Stevens                                                                   Carried


Karakia whakamutunga

There was a closing karakia.


There being no further business the meeting ended at 10.57a.m.


Confirmed as a correct record of proceedings:




                                                       Chairperson                                     Date