Notice of the ordinary meeting of
Chief Executive Employment Committee
Kōmiti Taimahi o te Tumu Whakarae
Agenda
Rārangi take
Chair Her Worship the Mayor Rachel Reese
Deputy Chair Cr Judene Edgar
Members Cr Gaile Noonan
Cr
Pete Rainey
Pat
Dougherty
Chief
Executive
Quorum: 2
Nelson
City Council Disclaimer
Please
note that the contents of these Council and Committee Agendas have yet to be
considered by Council and officer recommendations may be altered or changed by
the Council in the process of making the formal Council decision.
Areas of Responsibility:
·
To develop recommended Key Performance Indicators in consultation
with the Chief Executive
·
To review and monitor the Chief Executive’s performance
·
To review the Chief Executive’s remuneration
·
To address any employment related issues as may from time to time
arise between the Chief Executive and Council
Powers to Recommend:
·
To recommend to Council a performance agreement between the Chief
Executive and Council
·
To recommend to Council the outcome of an externally facilitated
performance review involving the whole of Council
·
To recommend to Council any personal development opportunities
for the Chief Executive
·
To review annually the Chief Executive’s remuneration and
make recommendations to Council
·
To recommend to Council any action arising from employment
related issues
Chief Executive Employment Committee
21
July 2020
Page
No.
1. Apologies
Nil
2. Confirmation
of Order of Business
3. Interests
3.1 Updates
to the Interests Register
3.2 Identify
any conflicts of interest in the agenda
4. Public
Forum
5. Confirmation
of Minutes
5.1 27
May 2020 7 - 10
Document number M9890
Recommendation
|
That the Chief Executive Employment Committee
1. Confirms the minutes of the
meeting of the Chief Executive Employment Committee, held on 27 May 2020, as
a true and correct record.
|
6. Chairperson's Report 11 - 12
Document number R18162
Recommendation
|
That
the Chief Executive Employment Committee
1. Receives
the report Chairperson's Report (R18162).
|
CONFIDENTIAL Business
7. Exclusion of the Public
Recommendation
That the Chief
Executive Employment Committee
1. Excludes the public from the following
parts of the proceedings of this meeting.
2. The general subject of each matter to be considered while the public
is excluded, the reason for passing this resolution in relation to each matter
and the specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Chief Executive Employment Committee Meeting -
Public Excluded Minutes - 27 May 2020
|
Section 48(1)(a)
The public conduct of this matter would be likely to
result in disclosure of information for which good reason exists under
section 7.
|
The withholding of the information is necessary:
· Section 7(2)(c)(i)
To protect
information which is subject to an obligation of confidence or which any
person has been or could be compelled to provide under the authority of any
enactment, where the making available of the information would be likely to
prejudice the supply of similar information or information from the same
source and it is in the public interest that such information should continue
to be supplied
·
Section 7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
|
|
2
|
Chairperson's Report
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
|
3
|
People Metrics for quarter ending 30 June 2020
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(c)(i)
To protect information
which is subject to an obligation of confidence or which any person has been
or could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to prejudice the
supply of similar information or information from the same source and it is
in the public interest that such information should continue to be supplied
|
|
4
|
Chief Executive's Draft Performance Agreement
2020/21
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
· Section
7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
|
5
|
Chief Executive's Update - May to July 2020
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
Chief Executive Employment
Committee Minutes - 27 May 2020
Present: Her
Worship the Mayor R Reese (Chairperson), Councillors J Edgar, G Noonan and P
Rainey
In
Attendance: Chief Executive (P Dougherty), Manager
People and Capability (S Vincent), Team Leader Governance (R Byrne) and
External Advisor (P Bell)
Apologies : Nil
1. Apologies
2. Confirmation of
Order of Business
There was no change to the order
of business.
3. Interests
Members
provided the following updates to the Members Interests Register:
Councillor Rainey was elected to
the Board of the Choral Federation of New Zealand.
Councillor Edgar was appointed
Director on the new subsidiary board of Nelson Marlborough Institute of
Technology. It was noted that officers had been advised of this update in April
but the website was still to be updated.
No interests with items on the
agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of
Minutes
5.1 28
February 2020
Document number M6725, agenda
pages 6 - 9 refer.
|
Resolved CEE/2020/005
|
|
|
That the Chief Executive
Employment Committee
1. Confirms the minutes of the
meeting of the Chief Executive Employment Committee, held on 28 February
2020, as a true and correct record.
|
|
Her Worship the Mayor/Rainey Carried
|
6. Exclusion
of the Public
Paul Bell, of Intepeople was in
attendance for the Confidential session to answer questions and, accordingly,
the following resolution was required to be passed:
|
Resolved CEE/2020/006
|
|
|
That the Chief Executive
Employment Committee
1. Confirms,
in accordance with sections 48(5) and 48(6) of the Local Government Official
Information and Meetings Act 1987, that Paul Bell of Intepeople remain after
the public has been excluded, for the Confidential agenda as he has knowledge
relating to the Chief Executive’s employment that will assist the
meeting.
|
|
Edgar/Noonan Carried
|
|
Resolved CEE/2020/007
|
|
|
That the Chief Executive Employment Committee
1. Excludes
the public from the following parts of the proceedings of this meeting.
2. The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
|
|
Edgar/Noonan Carried
|
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Chief Executive Employment Committee Meeting -
Public Excluded Minutes - 28 February 2020
|
Section 48(1)(a)
The public conduct of this matter would be likely to
result in disclosure of information for which good reason exists under
section 7.
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
• Section
7(2)(c)(i)
To protect
information which is subject to an obligation of confidence or which any
person has been or could be compelled to provide under the authority of any
enactment, where the making available of the information would be likely to
prejudice the supply of similar information or information from the same
source and it is in the public interest that such information should continue
to be supplied
|
|
2
|
People Metrics for quarter ending 31 March 2020
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(c)(i)
To protect information
which is subject to an obligation of confidence or which any person has been
or could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to prejudice the
supply of similar information or information from the same source and it is
in the public interest that such information should continue to be supplied
|
|
3
|
Verbal Update from Chief Executive
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
The meeting went into public excluded session at 2.08p.m.
and resumed in public session at 3.25p.m.
Restatements
It was resolved while the public was
excluded:
|
1
|
PUBLIC EXCLUDED: People
Metrics for quarter ending 31 March 2020
|
|
|
Agrees
that Report (R17004), and its attachments (A2385929 and A2385910) be excluded
from public release at this time.
|
There being no further business the meeting ended at 3.25p.m.
Confirmed as a correct record of proceedings:
Chairperson
Date
Item 6: Chairperson's
Report
|
|
Chief Executive Employment Committee
21 July 2020
|
REPORT R18162
Chairperson's
Report
1. Purpose
of Report
1.1 To
update the Committee on areas of focus.
2. Recommendation
|
That the Chief Executive Employment Committee
1. Receives
the report Chairperson's Report (R18162).
|
2. Background
2.1 There
are a few matters that I wish to highlight to the Committee as we commence the
new financial year. This report is intended to generate open discussion.
No decisions are expected at this meeting but plans of action should follow.
Reporting
to Committee
2.2 Regular
reporting against key performance measures (KPIs) and organisational risk is
always important but even more so in times of uncertainty. In
signing out the Annual Plan I have noted that ongoing change may be needed as
we better understand the impact of Covid-19
on our organisation and the community and adapt the Annual Plan
accordingly.
Long Term Plan Development
and Delivery
2.3 I
wish to highlight the critical importance of the Long Term Plan (LTP)
development and would like to see a focus on development and delivery of this
project in the Chief Executive’s Performance Agreement. We have an
opportunity to build back better from Covid-19
and accelerate a transformational plan for our region. The last LTP has
given us an excellent platform to work from but there is much more to do.
I have already signalled an interest in a wellbeing LTP and this approach seems
to have been well received by elected members. We will need to flesh out
what this looks like.
Improving Joint Priorities
and Developing a Communications Platform
2.4 In
times of uncertainty a flexible and dynamic governance and management
relationship becomes even more important. Responsive communication both
within the organisation and to our community is essential to ensure trust and
confidence is maintained. Throughout the year I would like to see more
opportunities for senior leadership and elected member interaction to ensure a
no-surprises environment that focuses on joint priorities and develops a
communications platform that tells our story about what we are doing and why.
The Covid-19 lock down has been a
barrier to setting up opportunities for this interaction but working together
has never been more important. As a start I would like to propose a
Chairs and Senior Leadership Team session to set out committee work programmes
for 2020/21 so we have a greater sense of joint purpose. I am raising
this suggestion at this meeting to allow the Chief Executive to have an open
discussion about what he needs to ensure these interactions are effective.
Covid-19 Recovery
2.5 Finally,
Council has a significant role to play in the Covid-19
recovery programme for our region. I would like to see ‘Leading and
Acting in Recovery’ as a key organisational focus in the coming
year. As part of establishing the Chief Executive’s Performance
Agreement for the coming year I would like some discussion on how this focus
can be incorporated as a strong signal to the organisation.
We have an opportunity to
demonstrate the value of Local Government to our community, and as they say,
never waste a good crisis.
Author: Rachel
Reese, Mayor of Nelson
Attachments
Nil