Notice of the ordinary meeting of the
Nelson Tasman Regional Landfill Business Unit
Tira ā-Rohe Pakihi Ruapara o Whakatū,
o Te Tai o Aorere
Agenda
Rārangi take
Chair Nelson
City Cr Judene Edgar
Deputy Chair Tasman District Cr Trindi Walker
Members Tasman District Cr Stuart Bryant
Nelson City Cr Kate
Fulton
Andrew
Stephens (Iwi Representative)
Pat
Dougherty
Quorum: 3
Chief Executive
Nelson
City Council Disclaimer
Please
note that the contents of these Council and Committee Agendas have yet to be
considered by Council and officer recommendations may be altered or changed by
the Council in the process of making the formal Council decision.
Nelson
Tasman Regional Landfill Business Unit – Delegations
The Nelson Tasman Regional Landfill Business
Unit (NTRLBU) is a joint committee of Nelson City and Tasman District
Councils. The NTRLBU is governed by a Terms of Reference (A1983272).
Areas of
Responsibility
·
Matters relating to the operation
and use of the York Valley and Eves Valley landfills as regional landfill
facilities, and the timing of their use.
Powers
to Decide
·
Setting of fees and charges for
waste disposal at the regional landfill facilities by 30 June each year;
including the power to apply discounted fees and charges for the disposal of
waste in bulk; and to determine other circumstances where discounted fees and
charges may be applied.
·
Decisions to accept (or not
accept) waste that is generated outside the Nelson-Tasman region.
Power to
Recommend to Councils:
·
Any other matters under the area
of responsibility of the Business Unit
·
All recommendations to Council
will be subject to adoption of an equivalent resolution by the other Council,
unless it is a matter specific to one Council only.
Quorum:
·
The Memorandum of Understanding
governing the NTRLBU allows for either four or five members to be
appointed. The quorum at a meeting is either two (if four members are
appointed), or three (if five members are appointed), including at least one
from each local authority.
Procedure:
·
The Standing Orders of the Council
providing administration to the committee shall be applied at each meeting
·
The Chairperson will not have a
casting vote
·
Copies of minutes of meetings of
the Nelson Tasman Regional Landfill Business Unit will be retained by each
Council for record keeping purposes
Nelson Tasman Regional Landfill
Business Unit Minutes - 13 March 2020
Nelson Tasman
Regional Landfill Business Unit
12
June 2020
Page
No.
1. Apologies
Nil
2. Confirmation of
Order of Business
3. Interests
3.1 Updates
to the Interests Register
3.2 Identify
any conflicts of interest in the agenda
4. Public
Forum
5. Confirmation
of Minutes
5.1 13 March
2020 5 - 8
Document number M7775
Recommendation
|
That the Nelson Tasman Regional Landfill Business
Unit
1. Confirms the minutes of the meeting
of the Nelson Tasman Regional Landfill Business Unit, held on 13 March 2020,
as a true and correct record.
|
5.2 Extraordinary
Meeting - 1 May 2020 9 - 10
Document number M9832
Recommendation
|
That the Nelson Tasman Regional Landfill Business
Unit
1. Confirms the minutes of the
extraordinary meeting of the Nelson Tasman Regional Landfill Business Unit,
held on 1 May 2020, as a true and correct record.
|
6. Chairperson's Report 11 - 13
Document number R18051
Recommendation
|
That
the Nelson Tasman Regional Landfill Business Unit
1. Receives
the report Chairperson's Report (R18051).
|
7. General Manager
Update 14
- 20
Document number R18045
Recommendation
|
That
the Nelson Tasman Regional Landfill Business Unit
1. Receives
the report General Manager Update (R18045).
|
8. Nelson Tasman
Regional Landfill Business Unit Disposal Fees Consultation 21 - 24
Document number R18047
Recommendation
|
That
the Nelson Tasman Regional Landfill Business Unit
1. Receives
the report Nelson Tasman Regional Landfill Business Unit Disposal Fees
Consultation (R18047); and
2. Confirms that the York Valley
landfill disposal fees be increased by 5% (from $163 to $171 including
GST) to take effect 1 July 2020.
|
Present: Councillor
J Edgar (Chairperson), Nelson City Councillor K Fulton, Tasman District
Councillors S Bryant and T Walker, and Mr A Stephens
In
Attendance: Manager NTRLBU (N Clark), Group Manager
Infrastructure (A Louverdis) Acting Manager NTRLBU (D Clifford) and Team Leader
Governance (R Byrne)
Apologies : Nil
1. Confirmation of
Order of Business
There were no changes to the
order of business
Attendance: Councillor Fulton
joined the meeting at 9.35a.m.
2. Interests
There
were no updates to the Interests Register, and no interests with items on the
agenda were declared.
3. Public Forum
There was no public forum.
4. Confirmation of
Minutes
4.1 13
December 2019
Document number M6639, agenda
pages 5 - 7 refer.
|
Resolved RLBU/2020/001
|
|
|
That the Nelson Tasman
Regional Landfill Business Unit
1. Confirms the minutes of the meeting
of the Nelson Tasman Regional Landfill Business Unit, held on 13 December
2019, as a true and correct record.
|
|
Bryant/Walker Carried
|
5. Nelson Tasman
Regional Landfill Business Unit Acting General Manager’s Update
Document number R15884, agenda
pages 8 - 15 refer.
The Chairperson welcomed Nathan
Clark, the recently appointed General Manager for the Regional Landfill and
Regional Sewerage Business Units.
Acting General Manager, Don
Clifford, presented his report and answered questions on timing for reviewing
the Asset Management Plan, changes to waste makeup, education and
emissions. There was discussion about how the Board will input into the Joint
Waste Minimisation Management Plan and it was noted that a report would come to
a future meeting.
In discussing the 2020/21 budget
Mr Clifford noted he would add a comment on road surface renewal.
Mr Clifford advised that Tasman
District Council and Nelson City Council had separately made a submission on
the Government’s consultation on the Landfill Levy.
|
Resolved RLBU/2020/002
|
|
|
That
the Nelson Tasman Regional Landfill Business Unit
1. Receives
the report Nelson Tasman Regional Landfill Business Unit Acting General
Manager’s Update (R15884).
|
|
Bryant/Fulton Carried
|
6. Nelson Tasman
Regional Landfill Business Unit Revised Business Plan 2020/2021
Document number R15890, agenda
pages 18 - 31 refer.
Acting General Manager, Don
Clifford, presented the report and answered questions. It was agreed to update
the Business Plan as follows:
· 5. Strategic Goals
– include Greenhouse gas emissions are monitored, managed and
mitigated in a responsible manner.
· KPI 1 –
Landfill Capacity - it was noted as this was one year business plan items 2 and
3 should be amended to Progresses
· KPI 3 –
Risks associated with services – include Contingency Plan being
triggered and amend Landfill Activity Management Plan
· KPI 4 -
Performance monitoring – amend to Joint Committee regularly reviews
the performance of the business unit
· KPI 5 –
remove where this is economically viable
· KPI 6 –
Climate Change –include the Board understands its mitigation
responsibility. Include a section on mitigation and measure being through
current ETS
· KPI 7 - Good
relationships - include education opportunities are utilised
· New Objectives:
o Regularly engages with iwi,
customers and owners - measurement being meets with iwi on an annual
basis
o Identify opportunities for
collaboration through the business unit.
The meeting adjourned from 11.08a.m. until 11.20a.m.
· P24 -
Landfill Charges - incluede a sentence referring to Government consulting on h
landfill levy increases. Add based on $10 levy per tonne. Remove
reference to HAIL survey.
|
Resolved RLBU/2020/003
|
|
|
That
the Nelson Tasman Regional Landfill Business Unit
1. Receives
the report Nelson Tasman Regional Landfill Business Unit Revised Business
Plan 2020/2021 (R15890) and its
attachment (A2355972); and
2. Approves the
amended Nelson Tasman Regional Landfill Business Unit Business Plan 2020/2021
(A2355972); and
3. Approves that the
Chairperson and General Manager be delegated the authority to approve any
final amendments required to the Business Plan, prior to sending to
Nelson City and Tasman District Councils for approval.
|
|
Bryant/Fulton Carried
|
|
Recommendation to Council RLBU/2020/004
|
|
|
That the
Nelson City and Tasman District Councils
1. Accept the revised Nelson
Tasman Regional Landfill Business Unit Business Plan 2020/2021 (A2355972).
|
|
Bryant/Fulton Carried
|
The Chairperson thanked Mr Clifford for his work as
Acting General Manager for the Regional Landfill Business Unit and the Regional
Sewerage Business Unit.
There being no further business the meeting ended at 11.42a.m.
Confirmed as a correct record of proceedings:
Chairperson
Date
Nelson Tasman Regional Landfill Business Unit Minutes
- 1 May 2020
Present: Nelson
City Councillors J Edgar (Chairperson) and K Fulton; Tasman District Council
Councillors S Bryant and T Walker; and Mr A Stephens
In
Attendance: NTRLBU General Manager (N Clark), NCC Group
Manager Infrastructure (A Louverdis), TDC Engineering Services Manager ( R
Kirby), NCC Team Leader Governance (R Byrne)
Apologies : Nil
1. Confirmation
of Order of Business
There was no change to the order
of business
2. Interests
There were no updates to the
Interests Register, and no interests with items on the agenda were declared.
3. Public Forum
There was no public
forum.
4. Nelson Tasman
Regional Landfill Business Plan (NTRLBU) 2020-2021
Document number R16987, agenda
pages 4 - 41 refer.
NTRLBU General Manager, Nathan
Clark, presented the report and advised members that the extraordinary meeting
was called as the changes to the Business Plan were more than minor and
therefore not covered by the resolution that allowed the Chair to approve minor
changes to finalise the Business Plan.
Attendance: Councillor Fulton joined
the meeting at 1.10p.m.
Mr Clark explained that when the
annual return for the unique emission factor savings was accepted, it was
backdated to January 2019 and provided a total of approximately $1.2m savings.
The savings would be allocated to pay off accumulated debt, therefore future
budgets no longer included paying that debt.
Attendance: Mr
Stephens left the meeting at 1.15p.m.
Mr Clark answered questions on
overall landfill life and increasing gas extraction for the hospital boiler.
Responding to a question on what
effect increasing the 20/21 budget for the three year capital works programme
on NCC’s Annual Plan (currently out for consultation) would be,
Accountant, Andrew Bishop, advised that, while it would flow through to
Councils Annual Plans, the quantum was not significant as it was a closed
account and the costs were shared with Tasman District Council.
Attendance: Mr
Stephens returned to the meeting at 1.26p.m.
|
Resolved RLBU/2020/005
|
|
|
That
the Nelson Tasman Regional Landfill Business Unit
1. Receives
the report Nelson Tasman Regional Landfill Business Plan 2020-2021(RR16987) and its attachments (A2375357
and A2375131); and
2. Receives and
approves the Nelson Tasman Regional Landfill Draft Business Plan 2020/21 (A2375131) subject to minor changes approved by the Chairperson; and
3. Recommends the Nelson Tasman
Regional Landfill Draft Business Plan 2020/21 be presented
to the Tasman District Council and Nelson City Council.
|
|
Bryant/Fulton Carried
|
There being no further business the meeting ended at 1.46p.m.
Confirmed as a correct record of proceedings:
Chairperson
Date
Item 6: Chairperson's
Report
|
|
Nelson Tasman Regional Landfill Business Unit
12 June 2020
|
REPORT R18051
Chairperson's
Report
1. Chair’s
foreword
1.1 My
Chair’s report provides an update on matters relating to the regional
landfill.
2. Recommendation
|
That the Nelson Tasman Regional Landfill Business
Unit
1. Receives
the report Chairperson's Report (R18051).
|
3. COVID-19
3.1 The
regional landfill was fully operational during the COVID-19 lock down and I
wish to thank Downer (the regional landfill operator), the General Manager and
NCC officers for all their work in maintaining this essential service during
unprecedented times.
3.2 In
addition to maintaining this essential service, the additional time put in to
prepare Provincial Growth Fund applications is also acknowledged, along with
the success of two applications totalling $350,000.
4. Waste
Minimisation
4.1 At
the last Regional Landfill Board workshop, expanding the remit of the business
unit to include waste minimisation was discussed. As the Board are aware, that
responsibility currently sits with the two councils and falls under the
umbrella of the NCC/TDC Joint Waste Management and Minimisation Plan (JWMMP).
4.2 The
JWMMP was first developed in 2012 following a joint waste assessment in 2010
that identified future demands for waste management and minimisation
services. A waste composition study was also undertaken in 2012. A
subsequent joint waste assessment was undertaken in 2017 which informed the
2019 review of the JWMMP.
4.3 Waste
assessments are a legal requirement of the Waste Minimisation Act (2008).
WMMPs must be reviewed at least every six years, and accordingly, a waste
assessment is undertaken prior to each review.
4.4 One
of the key priorities within the 2012 JWMMP was an investigation into a joint
landfill solution as running two separate landfills was identified as the
biggest impediment to waste minimisation initiatives. After joint and
separate studies by the two councils, a Statement of Proposal for the
implementation of a regional landfill was released for consultation July
2014. The Nelson Tasman Regional Landfill Business Unit (business unit)
was subsequently established 1 July 2017.
4.5 As
outlined in the terms of reference, the regional landfill business unit’s
core purpose is the management and operation of a regional landfill facility in
accordance with:
4.5.1 The
Joint Waste Plan;
4.5.2 The
Long Term Plans and Annual Plans of each Council;
4.5.3 The
NTRLBU Asset Management Plan (that the business unit is required to prepare);
4.5.4 The
NTRLBU Business Plan (that the business unit is required to prepare);
4.5.5 Resource
consent conditions of each landfill; and
4.5.6 The
Solid Waste Activity Management Plans of the Councils.
4.6 The
business unit is also required to ensure sufficient landfill space for future
needs and that the landfill is operated in an environmentally sustainable
manner. It is also required to be both self-funding and to generate
income for the Councils to implement the Joint Waste Plan.
4.7 There
was a purposeful separation between landfill and waste minimisation activities
in the establishment of the business unit. It is considered that there is
a degree of discord between the two activities as the landfill has financial
and operating imperatives it must meet that could be seen to be in conflict
with the minimisation of waste.
4.8 Further,
successful delivery of waste minimisation activities will result in reduced
volumes to landfill. With a high level of fixed costs this is likely to see
increased costs for the landfill and a resultant increase in landfill charges.
4.9 The
mechanics of changing the delegations to this Joint Committee will, as a
minimum, require reports to both Councils to change the relevant agreement
under clause 30A, Schedule 7 of the Local Government Act 2002 that established
the joint committee, the terms of reference and the Councils’ respective
delegation registers.
4.10 In
addition, any change to the delegations may require restructuring within NCC
and depending on the extent of the delegation changes it could also require the
transfer of TDC staff to NCC (as the employer of the NTRLBU staff).
4.11 Public
acceptance of the Councils abdicating their waste minimisation responsibilities
would need to tested along with the public perception of the appropriateness of
the landfill business unit running waste minimisation activities.
4.12 The
purpose of the Waste Assessment is to gather sufficient background information
regarding levels of waste, existing services and future needs to enable the
councils to determine if their existing Joint Waste Management and Minimisation
Plan (JWMMP) continues to meet the councils’ waste minimisation
aspirations or if it needs to be amended, or completely revoked and a new plan
substituted. Accordingly, there is already a review mechanism to ascertain
where waste minimisation activities are best located.
4.13 It
is noted that the key concern that drove these enquiries was an absence of
reporting to Council and accountability of the waste minimisation objectives,
policies and methods within the JWMMP. Accordingly, NCC officers have
been asked to report on Nelson’s progress relating to the JWMMP outcomes
to the NCC Infrastructure Committee (under whose delegation this falls) as part
of their regular Quarterly Report. It would be beneficial if TDC officers
were able to provide their councillors with feedback on Tasman’s
progress. The Business Unit could write to each Council to confirm our
desire for regular reporting on waste minimisation activities and outcomes.
It is considered that this will then enable greater public accountability and
oversight and input by all councillors on the respective councils.
4.14 With
resourcing and budgetary constraints driven by COVID-19 within each Council,
this is considered a good outcome with both shorter term and longer term
options proposed.
Author: Judene
Edgar, Chairperson
Attachments
Nil
Item 7: General Manager
Update
|
|
Nelson Tasman Regional Landfill Business Unit
12 June 2020
|
REPORT R18045
General
Manager Update
1. Purpose
of Report
1.1 This
report is a three monthly update by the General Manager (GM) on activities
undertaken over the last three month by the Nelson Tasman Regional Landfill
Business Unit (NTRLBU)
2. Recommendation
|
That the Nelson Tasman Regional Landfill Business
Unit
1. Receives
the report General Manager Update (R18045).
|
3. Summary
3.1 The NTRLBU Operations have experienced significant changes
over the last three months. These changes include:
3.1.1 COVID
19 and its effects on waste volumes being received;
3.1.2 Unique
Emission Factor acceptance and resulting savings;
3.1.3 Revised
Business Plan prepared and accepted to reflect the above;
3.1.4 Applications
for funding to the Provincial Growth Fund for a number of project on
NTRLBU’s behalf, and acceptance of two projects totalling $350,000;
3.1.5 New
staff have signed employment contracts with NCC, to act as Operations Manager
and Activity Engineer on behalf of the NTRLBU.
4. Background
4.1 This
report is the GM update for 3 months to 31 May 2020 for activities and 30 April
2020 for finances. It outlines the activities, issues and opportunities
that have occurred during the last 3 months.
5. Health
And Safety
5.1 There
were no significant health and safety issues notified by the Operations and
Maintenance Contractor during the period.
5.2 Speed
of some vehicles at the landfill is a concern, NTRLBU will work with the
Contractor to increase monitoring of speeds on site.
5.3 A
site inspection at the stage 2 area identified potential health and safety
concerns from landfill gas. Additional signage is to be installed and a gate
erected at the entrance to stage 2 to reduce risk. Further work will be
undertaken to quantify the level of risk and options for mitigation of the risk
and whether or not this gas can be used for a beneficial purpose.
6. Landfill
Operations
6.1 This 3 month period has been very busy and has posed a
number of unique challenges.
6.2 The
GM commenced working on behalf of the NTRLBU on 9 March 2020.
6.3 COVID
19 lockdown required changes to operations and maintenance and also created
additional challenges for the GM to get up to speed with the activities of the
NTRLBU.
6.4 Operations
were managed well during the COVID 19 lockdown, and only minor additional costs
for increased personal protective equipment and a pressure washer for
disinfecting the machinery were incurred.
6.5 The
Operations and Maintenance contract has been operating effectively, our
landfill volumes have regularly been higher than 7500 tonnes/ month resulting
in a higher landfill operational fee.
6.6 Waste
mass received during lockdown was reduced to 50% of normal and a significant
reduction in landfill income occurred.
6.7 Landfill
mass post lockdown has recovered, but is still down compared to pre-lockdown
mass. A watching brief will be kept on waste mass and its effect on the NTRLBU
income.
6.8 Reduced
quantities of cover material are being received at the landfill. This was
occurring prior to COVID 19 and has not changed during COVID 19. This has led
to significant increase in material being used from the borrow pit at the
landfill. Cover material in May 2020 (post COVID 19) lockdown has recovered
back the levels similar to pre COVID levels, however these are still down on
average compared to 2018/2019.
6.9 The
Unique Emission Factor (UEF) application submitted in January 2020 was accepted
by the emission register on 27 March. This new UEF was backdated to January
2019 resulting in a significant reduction in NTRLBU Emissions. This resulted in
a significant reduction in emission offsets that needed to be surrendered.
6.10 NTRLBU
surrendered carbon emission credits to the emission register as required by the
new UEF in April.
6.11 The
NTRLBU 20/21 Business Plan was updated to reflect the savings from the UEF, to
allow for additional capital expenditure for the storm water system renewal,
and to compensate for reduced waste flows that are expected as a result of the
predicted economic downturn. This resulted in the current landfill income
remaining the same as previously projected in the business plan for the 20/21
year.
6.12 An
extraordinary meeting was held to consider the changes to the 2020/2021 NTRLBU
Business Plan, and the revised 2020/2021 Business Plan was approved and
submitted to both councils.
6.13 The
Activity Management Plan has been developed, in preparation for the NTRLBU
workshop scheduled prior to this meeting.
6.14 During
the lockdown the GM applied for Provincial Growth Funding for a number of
projects as part of COVID 19 economic stimulus.
6.15 Two
projects were accepted which relate to NTRLBU. The two projects accepted
are $250,000 to assist with the cost of resurfacing of the York Valley landfill
road, and $100,000 for planting screening trees at Eves Valley stage 3.
The PGF funding is a grant, and these projects are not currently covered by
existing budgets.
6.16 These
projects must be undertaken rapidly, and NTRLBU has obtained project management
support from NCC to manage these projects.
6.17 Good
progress is being made with Maintenance, Renewals and new Capital projects,
however the budgets will not be fully spent this year due to delays in works
associated with COVID 19. This money will be carried over to the 20/21
year.
6.18 The
weighbridge weigh cells were changed during COVID 19 to mitigate failures that
had been occurring previously.
6.19 An
opportunity has been identified which could lead to a significant increase in
landfill airspace. This opportunity involves relocating the landfill access
road. A concept review is being developed, with tentative estimates that this
could allow around 1 additional year of landfill life. This concept review will
ideally be completed prior to the September 2020 NTRLBU board meeting so that
any activity that would exceed the current 20/21 Business Plan capital and
renewal budgets can be included in the NTRLBU 21/22 business plan. There is
currently up to $250,000 for this road realignment and resurfacing in the 20/21
business plan.
6.20 Recruitment
was undertaken for the two additional staff for NTRLBU, and the GM is pleased
that two staff were successfully recruited for the roles.
6.21 The
new NTRLBU Operations Manager is Brad Nixon, who started on 8 June 2020.
6.22 The
new Activity Engineer is Iain Satterthwaite, who will commence on 29 June 2020.
6.23 Currently
the York Valley airspace is approximately 1,080,000m3, which equates to around
9 - 10 years volume at pre COVID 19 waste volumes. The York Valley resource
consent expires in 2034. It is therefore likely that the landfill capacity will
be exceeded prior to the end of the resource consent.
6.24 A
submission has been received by NCC in relation to NTRLBU landfill fees.
The submission supports the increase in landfill fees, but also expresses
concerns regarding waste minimisation and better education. These are the
responsibility of Nelson City Council and Tasman District Councils, and which
have been addressed in the NCC response to the submission.
6.25 The
submission also refers to a need for better knowledge around the York Valley
landfill, and a separate report has been prepared to consider the fees and
whether NTRLBU should have additional education information available to the
public.
7. Potential
Issues Identified
7.1 During
lockdown the site has experienced an increase in litter being caught and
carried by the wind due to increased recycling being dumped. The contractor has
done a good job collecting this material and returning the site to a tidy condition.
The contractor has indicated that since the restriction on single use plastic
bags, windblown litter has increased.
7.2 The
Downer Project Manager (the O & M contractor’s contract manager for
NTRLBU) has indicated that she will be leaving the role, and that an
alternative person will take over. No further details are available regarding
this at this time.
7.3 Similarly
there has been an indication that other operations and maintenance staff at the
facility will be changing. The NTRLBU GM has been in discussion with the
Contractor, and has indicated that NTRLBU would like any new personnel to have
the same drive for quality and safety, and to maintain the proactive
relationship with the NTRLBU that we currently experience.
7.4 The
operations and maintenance contractor has requested that the NTRLBU consider an
improvement to the facilities onsite. This would include an expansion of the
current building, with a heating system being installed. The GM believes this
is appropriate, and will develop a plan for funding approval in the 21/22
financial year.
8. Emissions
Management
8.1 The
UEF application was accepted by the emission register, and this was backdated
to January 2019. This resulted in a saving for the 2018/2019 year, and for a
saving in the accrued emissions for the start of the 19/20 year. The nett
result was a saving in the order of 1.2 million in total, with future savings
of around $500,000 per year.
8.2 Quotations
have been received for undertaking two SWAP analysis on the incoming waste to
York Valley landfill. The SWAP analysis will be used to further refine the
UEF. The first of the SWAP studies will be undertaken in July/August 2020
with a second being undertaken in November 2020. This timing is to ensure
that sufficient time is available to process the findings and submit a revised
UEF by the end of January 2021.
8.3 Data
from the SWAP studies will be made available to NCC and TDC staff for their
activities.
8.4 NTRLBU
have begun discussion with Tonkin and Taylor for a report outlining options for
increasing the gas collection, removal and conveyance to the hospital boiler to
further reduce the UEF. The work will also would look at ways to
increase gas use at the hospital to reduce coal consumption if additional gas
production is possible.
9. Finances
9.1 The
NTRLBU finances to 30 April are shown in Table 1 and Table 2 below.
9.2 Table
1 shows the income and expenditure for the NTRLBU till 30 April 2020. The April
month under recovered $276,000 compared to the budget from landfill waste
disposal fees due to COVID 19, however this was more than compensated by the
approximately $1.2 million reduction in emission UEF costs.
9.3 The
accounts show that to April NTRLBU has a surplus of $1.095 million. It is
expected that this surplus will reduce to around $1 million by Year End
2019/2020, compared to a budgeted surplus of $3,882.
9.4 Table
1 – NTRLBU Income Account to April 2020
9.5 The
balance sheet for NTRLBU reflects the savings made through the UEF savings.
Equity is up by $1 million due to reduced expenditure.
9.6 During
month redeemed units 65643 emission units worth ~$1.4 million.
9.7 Table
2 – NTRLBU Balance Sheet to 30 April 2020
Author: Nathan
Clarke, General Manager Regional Sewerage and Landfill
Attachments
Nil
Item 8: Nelson Tasman
Regional Landfill Business Unit Disposal Fees Consultation
|
|
Nelson Tasman Regional Landfill Business Unit
12 June 2020
|
REPORT R18047
Nelson
Tasman Regional Landfill Business Unit Disposal Fees Consultation
1. Purpose
of Report
1.1 This
report is to consider submissions made to Nelson City Council (NCC) and Tasman
District Council (TDC) in relation to the Nelson Tasman Regional Landfill
Business Unit (NTRLBU) Disposal fees for the 2020/2021 financial year.
2. Summary
2.1 The
NCC and TDC have consulted the community in regard to the Disposal Fees for the
NTRLBU. One consultation response was received from a submitter to NCC and no
submissions were received by TDC.
2.2 This
report outlines the submission and recommends confirming the fee increase of 5%
(from $163 to $171 including GST).
3. Recommendation
|
That the Nelson Tasman Regional Landfill Business
Unit
1. Receives
the report Nelson Tasman Regional Landfill Business Unit Disposal Fees
Consultation (R18047); and
2. Confirms that the York Valley
landfill disposal fees be increased by 5% (from $163 to $171 including
GST) to take effect 1 July 2020.
|
4. Background
4.1 One
submission has been received from a submitter to the Nelson City Council. This
submission was made by the Nelson Youth Council, and was supportive of the 5%
landfill fee increase. The submission text is included for reference.
“We
support the proposed 5% cost increase of residual waste in Nelson. This may
disadvantage some of our more vulnerable members of the community, hence we see
the need for further education around preventing, minimising and reusing waste.
We urge Council for further education to Nelson residents around how to
decrease waste usage cost effectively, and better knowledge around the York
Valley Landfill. We see this as highly important, as youth in Nelson deeply
care about sustainability.”
5. Discussion
5.1 The
submission supports the increase in landfill fees. It raises concerns regarding
waste minimisation and better education. Waste minimisation and education are
the responsibility of Nelson City Council and Tasman District Councils.
5.2 The
submission also refers to supporting better knowledge around the York Valley
landfill. A performance measure already exists as part of the NTRLBU 2020/2021
business plan as below:
“Up to date information
on activities and achievements are publically available.”
5.3 In
line with the performance measure officers will develop a website that will
better inform the public on the landfill. NTRLBU will fund this from existing
budgets if possible. Specific requirements for the website content,
website maintenance, and update frequency will be documented as part of the
website development.
6. Conclusion
6.1 One
submission was received supporting the landfill fee increase of 5%.
6.2 To
address providing information to the public relating to all aspects of the
landfill, officers will look at developing a website to achieve this, funded
from current budgets.
Author: Nathan
Clarke, General Manager Regional Sewerage and Landfill
Attachments
Nil
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Important considerations for decision making
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1. Fit
with Purpose of Local Government
The Nelson Tasman Regional Landfill Business Unit is
a joint committee constituted pursuant to the provisions of Schedule 7 to the
Local Government Act 2002 and contributes to the four Local Government
well-beings of social, economic, environmental and cultural.
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2. Consistency
with Community Outcomes and Council Policy
The Nelson Tasman Regional Landfill Business Unit
Disposal Fees feed into Council’s 2020/21 Annual Plan.
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3. Risk
This report notes the community had opportunity to
comment on the Nelson Tasman Regional Landfill Business Unit’s fees
through NCC community consultation processes. These comments will be
considered by the Joint Committee. The risk of not approving the fees is that
this could delay the Nelson Tasman Regional Landfill Business Unit
implementing their Business Plan for 2020/21 or Council feeding the
information into their 2020/21 Annual Plan.
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4. Financial
impact
The Nelson Tasman Regional Landfill Business Unit
2020/21 fee reflects an increase in essential renewals expenditure and the
commencement of the landfill including storm water upgrades.
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5. Degree
of significance and level of engagement
The Nelson Tasman Regional Landfill Business Unit is
a Joint Committee of the two Councils and its activities are included in the
Long-term Plans and Annual Plans of each Council. Consultation is
undertaken by both Councils in the preparation and adoption of these plans.
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6. Climate
Impact
A key feature of the Nelson Tasman Regional Landfill
Business Unit Business Plan which has been used to develop the fee for the
20/21 year is the inclusion of a long–term objective of greenhouse gas
emissions with the commitment to measure and reduce greenhouse gas emissions
from the facility.
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7. Inclusion
of Māori in the decision making process
No engagement with Māori has been undertaken in
preparing this report but iwi have representation on the Board.
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8. Delegations
The Joint Committee has the following delegations to
consider the Nelson Tasman Regional Landfill Business Unit :
5.6.1 Relevant
Areas of responsibility:
• Landfill,
including York Valley landfill and Eves Valley landfill.
5.6.2 Delegations:
The NTRLBU may without the need to seek any further
authority from the councils:
(i) Set fees and charges for waste
disposal at the regional landfill facilities by 30 June each year; including
the power to apply discounted fees and charges for the disposal of waste in
bulk; and may determine other circumstances where discounted fees and charges
may be applied. For clarity, the
fees and charges shall be included in the draft annual Business Plan that is
submitted for Council approval each year.
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