Minutes of a meeting of the Community Services Committee
Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson
On Thursday 11 June 2020, commencing at 10.08a.m.
Present: Councillor M Lawrey (Chairperson), Her Worship the Mayor R Reese, Councillors Y Bowater (Deputy Chairperson), T Brand, M Courtney, J Edgar, K Fulton, B McGurk, Councillor G Noonan, R O'Neill-Stevens, P Rainey, R Sanson and T Skinner
In Attendance: Group Manager Community Services (R Ball), Group Manager Strategy and Communications (N McDonald), Governance Adviser (J Brandt) and Governance Support (K McLean)
Apologies : Nil
Karakia Timatanga
An opening karakia was given.
There were no apologies.
2. Confirmation of Order of Business
The Chairperson noted that the meeting would receive the minutes from the previous meeting later in the meeting.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
Attendance: The meeting was adjourned from 11.46a.m. to 11.52a.m. during which time Councillor Skinner left the meeting.
4 Nelson Festivals Trust six-monthly Update (Agenda Item 7)
5. Stoke Community Hall – Lease (Agenda item 8)
Document number R13710, agenda pages 18 - 33 refer.
Principal Parks and Facilities Activity Planner, Andrew Petheram, presented the report.
Mr Petheram answered questions about the name of the facility, the site including the parking area, options officers had explored to find a suitable site, proposed lease charges, as well as past and future funding to activate this part of Stoke for young people.
It was noted that there was an error in the facility’s name in clause 2 of the recommendation wording, which was subsequently corrected to read ‘Stoke Community Hall’.
A correction to agenda page 20 was noted in section 4.5 of the report, which should refer to 4.4, not 4.5.1.
Councillor Noonan raised a Point of Order against Councillor Rainey who had stated that the discussion by Elected Members about the future use of the site was out of scope. Councillor Noonan noted this was a misrepresentation, as item 4.4 of the report referred to the development of a future youth park, therefore making it relevant. The Point of Order was upheld.
The meeting was adjourned from 12.59p.m. to 1.45p.m. during which time Councillor Rainey and Councillor Fulton left the meeting.
6 Public Forum continued (Agenda item 3)
6 Apologies (Agenda item 1) continued
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That the Community Services Committee 1. Receives and accepts the apology from Councillor Rainey for early departure. |
7. Confirmation of Minutes (Agenda item 2)
7.1 12 March 2020
Document number M7762, agenda pages 6 - 14 refer.
Resolved CS/2020/015 |
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That the Community Services Committee 1. Confirms the minutes of the meeting of the Community Services Committee, held on 12 March 2020, as a true and correct record. |
8. Chairperson's Report (Agenda item 6)
Document number R18053, agenda pages 15 - 17 refer.
Councillor Lawrey presented his report, noting the significant changes the community had experienced moving through different COVID-19 alert levels. He noted positives, such as the Digital Heritage Festival which was still available on YouTube, and ongoing work to create a hub for housing the homeless.
Councillor Lawrey thanked officers for stepping up during COVID-19. A correction to the report was made, noting that Group Manager Community Services, Roger Ball, during his secondment as Nelson Tasman Group Controller, had assisted the National Civil Defence Controller in Wellington.
Attendance: Her Worship the Mayor left the meeting from 1.51p.m. to 1.54p.m. and Councillor Edgar left the meeting at 1.53p.m.
Discussion took place about the portacom unit that was being considered for future use as hub for homeless people. It was noted that if the portacom was used for people who are homeless, replacement of the unit needed to be considered and that the delegation for this matter sat with the Sports and Recreation Committee.
Mr Ball answered questions regarding available funding for the hub through the Community Partnerships Fund.
Attendance: Councillor Edgar returned to the meeting at 2.11p.m.
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That the Community Services Committee 1. Receives the report Chairperson's Report (R18053).
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9. Fees and Charges relating to Community Services
Document number R14833, agenda pages 34 - 41 refer.
Manager Parks and Facilities, Rosie Bartlett, and Financial Accountant, Margie French, presented the report. Ms Bartlett answered questions about the timeframe for increases for fees and charges.
10. COVID-19 Update Report: Implications for Community Services
Document number R17018, agenda pages 42 - 47 refer.
Team Leader Arts and Heritage, Shanine Hermsen, presented the report. Manager Libraries, Sarina Barron, answered questions about library visits post-COVID-19. Ms Hermsen answered questions about plans for the upcoming Matariki celebrations in July 2020.
The Chairperson asked that thanks be expressed on behalf of the Committee to Nelmac for carrying out pall bearer duties for burials during the COVID-19 lockdown.
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That the Community Services Committee 1. Receives the report COVID-19 Update Report: Implications for Community Services (R17018) |
There being no further business the meeting ended at 2.42p.m.
Confirmed as a correct record of proceedings:
Chairperson
Date