Minutes of an extraordinary meeting of the Nelson Tasman Regional Landfill Business Unit

Held via Audio- Visual (Zoom) on Friday 1 May 2020, commencing at 1.00p.m.


Present:             Nelson City Councillors J Edgar (Chairperson) and K Fulton; Tasman District Council Councillors S Bryant and T Walker; and Mr A Stephens

In Attendance:    NTRLBU General Manager (N Clark), NCC Group Manager Infrastructure (A Louverdis), TDC Engineering Services Manager ( R Kirby), NCC Team Leader Governance (R Byrne)

Apologies :         Nil



1.       Confirmation of Order of Business

There was no change to the order of business

2.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

3.       Public Forum

There was no public forum.  

4.       Nelson Tasman Regional Landfill Business Plan (NTRLBU) 2020-2021

Document number R16987, agenda pages 4 - 41 refer.

NTRLBU General Manager, Nathan Clark, presented the report and advised members that the extraordinary meeting was called as the changes to the Business Plan were more than minor and therefore not covered by the resolution that allowed the Chair to approve minor changes to finalise the Business Plan.

Attendance: Councillor Fulton joined the meeting at 1.10p.m.

Mr Clark explained that when the annual return for the unique emission factor savings was accepted, it was backdated to January 2019 and provided a total of approximately $1.2m savings. The savings would be allocated to pay off accumulated debt, therefore future budgets no longer included paying that debt.

Attendance: Mr Stephens left the meeting at 1.15p.m.

Mr Clark answered questions on overall landfill life and increasing gas extraction for the hospital boiler.

Responding to a question on what effect increasing the 20/21 budget for the three year capital works programme on NCC’s Annual Plan (currently out for consultation) would be, Accountant, Andrew Bishop, advised that, while it would flow through to Councils Annual Plans, the quantum was not significant as it was a closed account and the costs were shared with Tasman District Council. 

Attendance: Mr Stephens returned to the meeting at 1.26p.m.

Resolved RLBU/2020/005


That the Nelson Tasman Regional Landfill Business Unit

1.    Receives the report Nelson Tasman Regional Landfill Business Plan 2020-2021(RR16987) and its attachments (A2375357 and  A2375131); and

2.    Receives and approves the Nelson Tasman Regional Landfill Draft Business Plan 2020/21 (A2375131) subject to minor changes approved by the Chairperson; and

3.    Recommends the Nelson Tasman Regional Landfill Draft Business Plan 2020/21 be presented to the Tasman District Council and Nelson City Council.


Bryant/Fulton                                                                           Carried


There being no further business the meeting ended at 1.46p.m.

Confirmed as a correct record of proceedings:



                                                   Chairperson              Date