Minutes of a meeting of the Sports and Recreation Committee
Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson
On Thursday 19 March 2020, commencing at 10.05a.m.
Present: Councillor T Skinner (Chairperson), Councillors Y Bowater, T Brand, M Courtney, M Lawrey, B McGurk, G Noonan, R O'Neill-Stevens, and P Rainey
Councillors K Fulton (via audio-visual link) and G Noonan (via audio-visual link for part of the meeting)
In Attendance: Group Manager Community Services (R Ball), and Governance Adviser (E-J Ruthven)
Apologies: Her Worship the Mayor R Reese, and Councillors J Edgar and R Sanson
1. Apologies
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That the Sports and Recreation Committee 1. Receives and accepts the apologies from Her Worship the Mayor and Councillors Edgar and Sanson. |
2. Confirmation of Order of Business
There was no change to the order of business.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
There was no public forum.
5.1 10 December 2019
Document number M6624, agenda pages 7 - 15 refer.
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That the Sports and Recreation Committee 1. Confirms the minutes of the meeting of the Sports and Recreation Committee, held on 10 December 2019, as a true and correct record. |
Document number R15911, agenda pages 16 - 17 refer.
Councillor Skinner presented the Chairperson’s Report.
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That the Sports and Recreation Committee 1. Receives the report Chairperson's Report (R15911). |
Document number R13750, agenda pages 18 - 21 refer.
Project Manager – Major Events, Paula Robertson, presented the report. She answered questions regarding:
· Bay Dreams South’s reaction to complaints from and engagement with residents during and after the event;
· Waste reduction techniques, including repurposing leftover tents and camping equipment and further steps that could be considered for future events;
· The likely economic benefit to the city;
· The direct and indirect costs of holding the event and maximising Council’s revenue for future events;
· Management of alcohol intake at the event;
· Vaping during the event, including steps to ensure vaping products were not offered at future events;
· Numbers and types of injuries treated by paramedics;
· The potential for substance testing at future events; and
· Steps taken to ensure noise limits were met during the event.
8. Key Facilities Review - Trafalgar Park
Document number R10180, agenda pages 22 - 77 refer.
Principal Parks and Facilities Activity Planner, Andrew Petheram, presented the report. He answered questions regarding the potential demolition of the Eastern Stand, and the potential for consideration of Council-owned temporary staging as part of the temporary facilities that could be provided for events.
Councillor Courtney, seconded by Councillor O’Neill-Stevens, moved the recommendation in the officer report, with the inclusion of the words “including staging” in clause 2(a).
9. Location for proposed dog park
Document number R13714, agenda pages 78 - 87 refer.
Team Leader Parks and Facilities Activity Management, Paul Harrington, presented the report. He answered questions regarding the proposed size of, and likely ongoing maintenance costs for, the dog park, the Reserves Act status of the land proposed to be used for the dog park, the location of car parking, and the likely timeframes for the project to be completed.
10. Sports and Recreation Quarterly Report to 31 December 2019
Document number R13622, agenda pages 88 - 117 refer.
Attendance: The meeting adjourned from 11.13a.m. to 11.24a.m, during which time Councillor Courtney left the meeting, and Councillor Noonan ended her audio-visual connection to the meeting.
Manager Parks and Facilities, Rosie Bartlett, presented the report. She noted that the reference to ‘Great Taste Trail’ in paragraph 6.1 should be corrected to state ‘Coppermine Trail’.
Group Manager Community Services, Roger Ball, answered questions regarding the marina operating as a closed account, and Ms Bartlett answered questions regarding geotechnical issues related to the Montebello Village Walkway project.
Attendance: Councillor Noonan joined the meeting in person at 11.28a.m.
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That the Sports and Recreation Committee 1. Receives the report Sports and Recreation Quarterly Report to 31 December 2019 (R13622) and its attachments (A2336045 and A2335657).
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Sports and Recreation Committee Meeting - Public Excluded Minutes - 10 December 2019 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information ·
Section 7(2)(h) |
The meeting went into confidential session at 11.30a.m. and resumed in public session at 11.32a.m.
The only business transacted in confidential session was to confirm the minutes of 10 December 2019. In accordance with the Local Government Official Information and Meetings Act 1987, no reason for withholding this decision from the public exists, therefore this decision has been recorded in the open minutes.
12. Confirmation of Confidential Minutes - 10 December 2019
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Resolved SPO/2020/009 |
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That the Sports and Recreation Committee 1. Confirms the minutes of part of the meeting of the Sports and Recreation Committee, held with the public excluded on 10 December 2019, as a true and correct record. |
13. Re-admittance of the Public
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Resolved SPO/2020/010 |
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That the Sports and Recreation Committee 1. Re-admits the public to the meeting. |
There being no further business the meeting ended at 11.32a.m.
Confirmed as a correct record of proceedings:
Chairperson
Date