Minutes of a meeting of the Community Services Committee

Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson

On Thursday 12 March 2020, commencing at 2.00p.m.

 

Present:              Councillor M Lawrey (Chairperson), Councillor T Brand, Councillor M Courtney, Councillor J Edgar, Councillor K Fulton, Councillor B McGurk, Councillor G Noonan, Councillor R O'Neill-Stevens, Councillor P Rainey, Councillor R Sanson and Councillor T Skinner

In Attendance:   Chief Executive (P Dougherty), Group Manager Community Services (R Ball), Group Manager Strategy and Communications (N McDonald), Governance Adviser (E Stephenson) and Youth Councillors Sophie Hampson and Anna Sawyer

Apologies:           Her Worship the Mayor R Reese and Councillor Y Bowater (Deputy Chairperson)

 

 

1.       Apologies

Resolved CS/2020/001

 

That the Community Services Committee

1.        Receives and accepts the apologies from Her Worship the Mayor Reese and Councillor Bowater.

Courtney/Edgar                                                                           Carried

 

2.       Confirmation of Order of Business

The Chairperson advised of one late item, and that the following resolution needed to be passed for the item to be considered:


 

2.1      Update on Council-owned earthquake-prone buildings

Resolved CS/2020/002 

That the Community Services Committee

1.     Considers the item regarding Update on Council-owned earthquake-prone buildings  at this meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the Local Government Official Information and Meetings Act 1987, to enable a timely decision to be made.

Edgar/O'Neill-Stevens                                                                Carried

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum

4.1      Health Action Trust - Community Action on Youth and Drugs (CAYAD)

Marcelo Ribas, representing CAYAD, provided a PowerPoint presentation (A2358126).

Mr Ribas introduced the himself and spoke about the support CAYAD provided. He said that it was a national programme with a community action approach and a focus on primary prevention in young people. He noted the high level of harm and problems associated with youth alcohol or other drug (AOD) use.  Mr Ribas answered questions regarding his presentation and the services that CAYAD provides.

 

 

 

Attachments

1    A2358126 - PowerPoint Presentation

4.2      Nelson Youth Choir - Update on Choir's Plans

Sally Hallmark, representing the Nelson Youth Choir, provided a PowerPoint presentation (A2357671) and tabled supporting information (A2357680).

Ms Hallmark said that the Nelson Youth Choir’s aim was to be a high profile flagship music brand in partnership with Nelson City Council. The Choir requested two years funding from Council, of $9,000 per year. In response to questions, Ms Hallmark confirmed that the Choir would be putting a submission into the Annual Plan and had not requested funding from elsewhere.

 

 

 

Attachments

1    A2357671 - PowerPoint Presentation

2    A2357680 - supporting information

4.3      Male Room Incorporated - Male Room's plans for homeless men  

           Philip Chapman, representing Male Room Incorporated, thanked Council for its past support. He gave background on the organisation, and spoke of the issue of homelessness and rough sleeping in Nelson.

           He noted that the organisation had over 200 visitors this year and there was a waiting list for its help. He said that the organisation wanted to open a day centre from 9a.m. to 5p.m. Monday to Friday at St Vincent Street, with a washing machine, dryer, shower, toilets and computers.

           Mr Chapman requested Council’s help to source a suitable building that could be leased and moved on-site, noting that the organisation had received an anonymous donation to support this project.

           Mr Chapman answered questions on the proposed day centre and discussion took place regarding possible submissions to the Annual Plan and the Community Investment Fund. Officers were requested to liaise with Mr Chapman and investigate possible suitable buildings available for lease.

           It was noted that if any decisions were required, the matter would need to be brought back before the Committee.

5.       Confirmation of Minutes

5.1      28 November 2019

Document number M6584, agenda pages 7 - 11 refer.

Resolved CS/2020/003

 

That the Community Services Committee

1.    Confirms the minutes of the meeting of the Community Services Committee, held on 28 November 2019, as a true and correct record.

McGurk/Rainey                                                                            Carried

    


 

 

6.       Chairperson's Report

Document number R15879, agenda pages 12 - 17 refer.

The Chairperson presented his report and answered questions regarding Nelson Housing First and staff capacity relating to the ‘Use our Loos’ project. Discussion took place regarding the Stoke Youth Park. The Chairperson tabled photographs of the ‘Giving Aroha in Anzac Park’ project (A2358171).

Resolved CS/2020/004

 

That the Community Services Committee

1.    Receives the report Chairperson's Report.

 

Sanson/Fulton                                                                             Carried

 

Attachments

1    A2358171 -  Chair's Report - Tabled photographs

 

7.       Youth Council Update

Youth Councillor Anna Sawyer said that she had attended a women’s meet and greet. She advised that a youth leadership wānanga was being organised, aimed at all youth who want to step up from watching into doing, not just leadership roles, this was planned for 27 March. Anna noted that Youth Council had created a sub-group to provide a youth voice in the development of the Transport Asset Management Plan. She also noted that Youth Council had removed one unachievable event  included in its Annual performance indicators and had submitted on the Dog Control Policy and Bylaw.

Youth Councillor Sophie Hampson advised that Youth Council had had two meetings so far this year and an induction event last year at Lake Rotoiti, part of which included identification of Youth Councillors’ people skills and of events Youth Councillors wanted to be involved in, such as Rock Quest, the heats for which were on 6 June, and the event on 3 July. She noted that Youth Council had held discussions for its Annual Plan submission, and there would be sub-group meeting to discuss it further.


 

 

8.       Heritage Strategy update and Councillor Liaison appointments

Document number R13748, agenda pages 18 - 23 refer.

Mark Preston- Thomas presented the report.

Resolved CS/2020/005

 

That the Community Services Committee

1.    Receives the report Heritage Strategy update and Councillor Liaison appointments (R13748); and

2.    Appoints the following two Councillors as Liaison appointments to provide input into the Heritage Strategy development:

·    Councillor Matt Lawrey;

·   Councillor Mel Courtney.

Edgar/Sanson                                                                              Carried

 

The meeting was adjourned at 3.24p.m. and reconvened at 3.35p.m. Councillors Courtney and Edgar were not present.

9.       Update on Council-owned earthquake-prone buildings

Document number R15877, late items agenda pages 3 - 12 refer.

Manager Community Partnerships, Mark Preston-Thomas; Manager Parks and Facilities, Rosie Bartlett; and Parks and Facilities Activity Planner, Jane Loughnan, were in attendance for this item. Ms Loughnan presented the report and provided background, noting that this report was providing an update and seeking unbudgeted expenditure.

           Attendance: Councillor Edgar returned to the meeting at 3.42p.m.

Officers answered questions regarding the rehousing of regular user groups in alternative locations, the length of closures, timing and cost implications and on other earthquake prone buildings in Nelson.

It was requested that clarification of the financial year (2019/20) be added to recommendation five.

Resolved CS/2020/006

 

That the Community Services Committee

1.    Receives the report Update on Council-owned earthquake-prone buildings (R15877); and

2.    Notes the decision taken by officers to close the Stoke Memorial Hall from 29 March 2020; and

3.    Notes the decision taken by officers to close the former Stoke Seniors building temporarily from 29 March 2020 while options to mitigate the risk from the nearby Stoke Memorial Hall are investigated; and

4.    Notes the decision taken by officers to close the Refinery Concrete building from 29 March 2020; and

5.    Notes that officers will incur an over-expenditure in budgets of up to $13,000 for the 2019/20 financial year for the Stoke Memorial Hall and former Stoke Seniors Hall and $47,500 for the Refinery.

 

Noonan/McGurk                                                                           Carried

Recommendation to Council CS/2020/007

 

That the Council

1.    Approves total unbudgeted operating expenditure of up to $60,500 for the closure of the Stoke Memorial Hall, former Stoke Seniors Hall and the Refinery in 2019/20.

 

Noonan/McGurk                                                                           Carried

  

10.     Community Services Quarterly Report to 31 December 2019

Document number R13634, agenda pages 24 - 54 refer.

Manager Community Partnerships, Mark Preston-Thomas; Manager Parks and Facilities, Rosie Bartlett; and Parks and Facilities Activity Planner, Jane Loughnan, were in attendance for this item. A replacement All Quarters Performance Measures table (Agenda page 51) (A2361233) and information on recent arts projects (A2361234) were tabled. 

Attendance: Councillor Noonan left the meeting at 4.05p.m.

Officers answered questions regarding solar power in Millers Acre toilets and the Lions Toilets.


 

 

Resolved CS/2020/008

 

That the Community Services Committee

1.    Receives the report Community Services Quarterly Report to 31 December 2019 (R13634) and its attachments (A2325485 A2044411 and A2330725).

 

Edgar/Sanson                                                                              Carried

Attachments

1    A2361233 - Quarterly Reporting - All quarters - Performance Measures

2    A2361234 - New Arts Murals and Banners Projects Councillors Info

     

 

11.     Exclusion of the Public

Resolved CS/2020/009

 

That the Community Services Committee

1.        Excludes the public from the following parts of the proceedings of this meeting.

2.        The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Brand/Edgar                                                                                Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Chairperson's Report

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(g)

     To maintain legal professional privilege

·   Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into public excluded session at 4.19p.m. and resumed in public session at 4.22p.m.

 

  Restatements

 

It was resolved while the public was excluded:

 

1

Chairperson’s Report

 

Resolved CS/2020/010

 

That the Community Services Committee

2.    Agrees that the report Chairperson’s Report (R14822) remain confidential at this time.

 

McGurk/O'Neill-Stevens                                                             Carried

 

The only other business transacted in confidential session was to readmit the public. In accordance with the Local Government Official Information Meetings Act, no reason for withholding this information from the public exists therefore this business has been recorded in the open minutes.

2.       Re-admittance of the Public

Resolved CS/2020/011

 

That the Council

1.        Re-admits the public to the meeting.

Brand/Edgar                                                                              Carried

 


 

There being no further business the meeting ended at 4.22p.m.

 

Confirmed as a correct record of proceedings:

 

 

 

                                                       Chairperson                                     Date