Minutes of a meeting of the Community Services Committee
Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson
On Thursday 12 March 2020, commencing at 2.00p.m.
Present: Councillor M Lawrey (Chairperson), Councillor T Brand, Councillor M Courtney, Councillor J Edgar, Councillor K Fulton, Councillor B McGurk, Councillor G Noonan, Councillor R O'Neill-Stevens, Councillor P Rainey, Councillor R Sanson and Councillor T Skinner
In Attendance: Chief Executive (P Dougherty), Group Manager Community Services (R Ball), Group Manager Strategy and Communications (N McDonald), Governance Adviser (E Stephenson) and Youth Councillors Sophie Hampson and Anna Sawyer
Apologies: Her Worship the Mayor R Reese and Councillor Y Bowater (Deputy Chairperson)
1. Apologies
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That the Community Services Committee 1. Receives and accepts the apologies from Her Worship the Mayor Reese and Councillor Bowater. |
2. Confirmation of Order of Business
The Chairperson advised of one late item, and that the following resolution needed to be passed for the item to be considered:
2.1 Update on Council-owned earthquake-prone buildings
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Resolved CS/2020/002 |
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That the Community Services Committee 1. Considers the item regarding Update on Council-owned earthquake-prone buildings at this meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the Local Government Official Information and Meetings Act 1987, to enable a timely decision to be made. |
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4.1 Health Action Trust - Community Action on Youth and Drugs (CAYAD)
4.2 Nelson Youth Choir - Update on Choir's Plans
4.3 Male Room Incorporated - Male Room's plans for homeless men
Philip Chapman, representing Male Room Incorporated, thanked Council for its past support. He gave background on the organisation, and spoke of the issue of homelessness and rough sleeping in Nelson.
He noted that the organisation had over 200 visitors this year and there was a waiting list for its help. He said that the organisation wanted to open a day centre from 9a.m. to 5p.m. Monday to Friday at St Vincent Street, with a washing machine, dryer, shower, toilets and computers.
Mr Chapman requested Council’s help to source a suitable building that could be leased and moved on-site, noting that the organisation had received an anonymous donation to support this project.
Mr Chapman answered questions on the proposed day centre and discussion took place regarding possible submissions to the Annual Plan and the Community Investment Fund. Officers were requested to liaise with Mr Chapman and investigate possible suitable buildings available for lease.
It was noted that if any decisions were required, the matter would need to be brought back before the Committee.
5.1 28 November 2019
Document number M6584, agenda pages 7 - 11 refer.
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That the Community Services Committee 1. Confirms the minutes of the meeting of the Community Services Committee, held on 28 November 2019, as a true and correct record. |
Document number R15879, agenda pages 12 - 17 refer.
The Chairperson presented his report and answered questions regarding Nelson Housing First and staff capacity relating to the ‘Use our Loos’ project. Discussion took place regarding the Stoke Youth Park. The Chairperson tabled photographs of the ‘Giving Aroha in Anzac Park’ project (A2358171).
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That the Community Services Committee 1. Receives the report Chairperson's Report.
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1 A2358171 - Chair's Report - Tabled photographs |
7. Youth Council Update
Youth Councillor Anna Sawyer said that she had attended a women’s meet and greet. She advised that a youth leadership wānanga was being organised, aimed at all youth who want to step up from watching into doing, not just leadership roles, this was planned for 27 March. Anna noted that Youth Council had created a sub-group to provide a youth voice in the development of the Transport Asset Management Plan. She also noted that Youth Council had removed one unachievable event included in its Annual performance indicators and had submitted on the Dog Control Policy and Bylaw.
Youth Councillor Sophie Hampson advised that Youth Council had had two meetings so far this year and an induction event last year at Lake Rotoiti, part of which included identification of Youth Councillors’ people skills and of events Youth Councillors wanted to be involved in, such as Rock Quest, the heats for which were on 6 June, and the event on 3 July. She noted that Youth Council had held discussions for its Annual Plan submission, and there would be sub-group meeting to discuss it further.
8. Heritage Strategy update and Councillor Liaison appointments
Document number R13748, agenda pages 18 - 23 refer.
Mark Preston- Thomas presented the report.
The meeting was adjourned at 3.24p.m. and reconvened at 3.35p.m. Councillors Courtney and Edgar were not present.
9. Update on Council-owned earthquake-prone buildings
Document number R15877, late items agenda pages 3 - 12 refer.
Manager Community Partnerships, Mark Preston-Thomas; Manager Parks and Facilities, Rosie Bartlett; and Parks and Facilities Activity Planner, Jane Loughnan, were in attendance for this item. Ms Loughnan presented the report and provided background, noting that this report was providing an update and seeking unbudgeted expenditure.
Attendance: Councillor Edgar returned to the meeting at 3.42p.m.
Officers answered questions regarding the rehousing of regular user groups in alternative locations, the length of closures, timing and cost implications and on other earthquake prone buildings in Nelson.
It was requested that clarification of the financial year (2019/20) be added to recommendation five.
10. Community Services Quarterly Report to 31 December 2019
Document number R13634, agenda pages 24 - 54 refer.
Manager Community Partnerships, Mark Preston-Thomas; Manager Parks and Facilities, Rosie Bartlett; and Parks and Facilities Activity Planner, Jane Loughnan, were in attendance for this item. A replacement All Quarters Performance Measures table (Agenda page 51) (A2361233) and information on recent arts projects (A2361234) were tabled.
Attendance: Councillor Noonan left the meeting at 4.05p.m.
Officers answered questions regarding solar power in Millers Acre toilets and the Lions Toilets.
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Chairperson's Report
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(g) To maintain legal professional privilege · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 4.19p.m. and resumed in public session at 4.22p.m.
Restatements
It was resolved while the public was excluded:
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Chairperson’s Report |
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That the Community Services Committee 2. Agrees that the report Chairperson’s Report (R14822) remain confidential at this time.
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The only other business transacted in confidential session was to readmit the public. In accordance with the Local Government Official Information Meetings Act, no reason for withholding this information from the public exists therefore this business has been recorded in the open minutes.
12. Re-admittance of the Public
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Resolved CS/2020/011 |
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1. Re-admits the public to the meeting. |
There being no further business the meeting ended at 4.22p.m.
Confirmed as a correct record of proceedings:
Chairperson
Date