Minutes of a meeting of the Nelson City Council
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 12 March 2020, commencing at 9.02a.m.
Present: Deputy Mayor J Edgar (Chairperson), Councillors T Brand, M Courtney, K Fulton, M Lawrey, R O'Neill-Stevens, B McGurk, G Noonan, P Rainey, R Sanson and T Skinner
In Attendance: Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), Group Manager Environmental Management (C Barton), Group Manager Community Services (R Ball), Group Manager Corporate Services (N Harrison), Group Manager Strategy and Communications (N McDonald) and Governance Adviser (E-J Ruthven)
Apologies: Her Worship the Mayor and Councillor Bowater
Karakia Timatanga
Councillors gave a karakia timatanga.
Councillor Edgar noted the upcoming anniversary of the 15 March Christchurch Mosque shootings and emphasised the importance of unity in responding to hatred and prejudice.
1. Apologies
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1. Receives and accepts the apologies from Her Worship the Mayor and Councillor Bowater. |
2. Confirmation of Order of Business
There was no change to the order of business.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
There was no public forum.
5.1 13 February 2020
Document number M6686
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Resolved CL/2020/011 |
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1. Confirms the minutes of the meeting of the Council, held on 13 February 2020, as a true and correct record. |
5.2 Extraordinary Meeting – 5 March 2020
Document number M7738
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Resolved CL/2020/012 |
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1. Confirms the minutes of the extraordinary meeting of the Council, held on 5 March 2020, as a true and correct record. |
Document number R15875, agenda pages 15 - 16 refer.
Councillor Edgar presented the Mayor’s Report on behalf of Her Worship the Mayor. She noted that, given the Covid-19 situation, all overseas travel was being reconsidered, and Council was awaiting further information from the Department of Internal Affairs regarding whether the delegation to Tasmania would go ahead at this time.
Councillor Edgar noted the visit to Nelson on 10 March 2020 of Hon Phil Twyford, Minister of Economic Development, and Hon Damian O’Connor, Minister of Agriculture, to meet with key industry and business representatives in the region, along with the Nelson and Tasman Mayors, to understand the impact of Covid-19 on the region.
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1. Receives the report Mayor's Report (R15875). |
7. Adoption of the Consultation Document and supporting information for the 2020/21 Annual Plan
Document number R14842, agenda pages 17 - 117 refer.
Group Manager Strategy and Communications, Nicky McDonald, Group Manager Corporate Services, Nikki Harrison, and Manager Strategy, Mark Tregurtha, presented the report.
Mr Tregurtha tabled an updated consultation document with changes from the document included in the agenda (A2358301), a formatted consultation document (A2358304) and feedback form (A2358863). He explained the changes in the tabled consultation document.
Councillors considered the consultation document section by section.
Mr Tregurtha, Ms McDonald and Ms Harrison answered questions regarding:
· The order of sections at the front of the consultation document
· Housing intensification, use of sustainable building materials and greening of urban spaces
· Placing a climate lens across the Consultation Document
· The budget for dismantling the Mediterranean Food Warehouse and how this may affect the budget for the Elma Turner Library redevelopment
· The reasons for reduced capital spend in the three waters and flood protection areas
· Loan-funding the final stages of the Nelson Plan development
· Funding of the Marina hardstand project through the closed Marina account
Ms Harrison noted further that the reference on page 35 of the tabled Consultation Document to “Nelson Plan costs of $2 million” should be corrected to state “Nelson Plan costs of $1.22 million”. She added that the correct figures were included on page 31 of the tabled Consultation Document.
Councillors suggested further amendments to the consultation document be considered, as follows:
· Moving the table ‘Visualising Our Direction for the 2020/21 Annual Plan’ to follow the page ‘Iwi and Council partnership’
· Changing the final sentence under Community Housing/Housing Reserve to “The Reserve would allow Council to work with and support partners who have the ability to deliver social and affordable housing solutions for the community”
· In the Maitai River Precinct section, including ‘imagination playground’ in inverted commas
· Including clarification of the amounts from the Climate Change Reserve Fund that have been spent in the current financial year, as well as amounts identified for 2020/2021
· Referencing Council’s review of its Procurement Policy when discussing the Living Wage
· Including a sentence at the bottom of the first paragraph under the Koata Park heading to note “It also has potential to attract significant government and other external funding”
Attendance: The meeting adjourned from 10.22a.m. to 10.41a.m.
Ms Harrison, Ms McDonald and Mr Tregurtha answered further questions regarding:
· The commercial differential, and the average commercial rates rise as against the average residential rates rise
· The increase in stormwater and flood protection charges as against the proposed capital works programme in the Consultation Document
Councillors made additional suggestions for amendments to the Consultation Document:
· Including a side-bar in the climate change section regarding Council’s tree planting programme, noting that tree planting is an effective strategy for combating climate change
· Altering the sentence starting the fourth paragraph under the Housing - Intensification and Affordability section to state This work includes increasing housing supply within existing neighbourhoods which are suitable for residential intensification, in a sustainable way”
· Clarifying the proposed average rates rise is across residential and commercial ratepayers, and including an indication of average rates rises for commercial and residential ratepayers
· Clarifying that Elma Turner Library redevelopment figures are likely to change once costs for dismantling the Mediterranean Food Warehouse building are clarified
Ms Harrison noted a further correction to the climate change line in the Financial Reserves Estimates table, that the ‘withdrawals’ should be $182,500, and the ‘Balance June 2021’ should be $197,500.
Councillor Sanson, seconded by Councillor McGurk, moved the recommendation in the officer report, with the addition of the words “as tabled and amended at the meeting of 12 March 2020” in clause three of the recommendation.
Attendance: The meeting adjourned from 11.22a.m. to 11.27a.m.
Councillors debated the motion.
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1. Receives the report Adoption of the Consultation Document and supporting information for the 2020/21 Annual Plan (R14842) and its attachments (A2355273 and A2355138); and 2. Adopts the supporting information described in paragraph 5.1 of this report (A2355138); and 3. Adopts the Consultation Document, as tabled and amended at the meeting of 12 March 2020, for the Annual Plan 2020/21 (A2355273); and 4. Agrees that the Mayor, Deputy Mayor and Chief Executive be delegated to approve any minor amendments required to the supporting information or the Consultation Document prior to the start of the consultation period; and 5. Approves the consultation approach (set out in paragraphs 5.2 and 5.3 of this report (R14842)) and agrees that the approach meets the requirements of section 82 of the Local Government Act 2002.
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1 A2358301 - Tabled document - Annual Plan Consultation Document, with changes 2 A2358304 - Tabled document - formatted Annual Plan Consultation Document 3 A2358863 - Tabled document - Annual Plan Consultation Document feedback form |
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1. Excludes the public from the following parts of the proceedings of this meeting. 2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Council Meeting - Public Excluded Minutes - 13 February 2020 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into confidential session at 11.49a.m. and resumed in public session at 11.51a.m.
The only business transacted in confidential session was to confirm the minutes of 13 February 2020. In accordance with the Local Government Official Information and Meetings Act 1987, no reason for withholding this decision from the public exists, therefore this decision has been recorded in the open minutes.
9. Confirmation of Confidential Minutes - 13 February 2020
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Resolved CL/2020/016 |
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1. Confirms the minutes of part of the meeting of the Council, held with the public excluded on 13 February 2020, as a true and correct record.
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10. Re-admittance of the Public
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Resolved CL/2020/017 |
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1. Re-admits the public to the meeting.
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Karakia Whakamutunga
Councillors gave a karakia whakamutunga.
There being no further business the meeting ended at 11.52a.m.
Confirmed as a correct record of proceedings:
Chairperson
Date