Minutes of a meeting of the Nelson City Council

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Thursday 12 March 2020, commencing at 9.02a.m.


Present:             Deputy Mayor J Edgar (Chairperson), Councillors T Brand, M Courtney, K Fulton, M Lawrey, R O'Neill-Stevens, B McGurk, G Noonan, P Rainey, R Sanson and T Skinner

In Attendance:    Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), Group Manager Environmental Management (C Barton), Group Manager Community Services (R Ball), Group Manager Corporate Services (N Harrison), Group Manager Strategy and Communications (N McDonald) and Governance Adviser (E-J Ruthven)

Apologies:          Her Worship the Mayor and Councillor Bowater


Karakia Timatanga

Councillors gave a karakia timatanga.

Councillor Edgar noted the upcoming anniversary of the 15 March Christchurch Mosque shootings and emphasised the importance of unity in responding to hatred and prejudice.

1.       Apologies

Resolved CL/2020/010


That the Council

1.       Receives and accepts the apologies from Her Worship the Mayor and Councillor Bowater.

Noonan/Courtney                                                                      Carried

2.       Confirmation of Order of Business

There was no change to the order of business.


3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum

There was no public forum.

5.       Confirmation of Minutes

5.1      13 February 2020

           Document number M6686

Resolved CL/2020/011


That the Council

1.    Confirms the minutes of the meeting of the Council, held on 13 February 2020, as a true and correct record.

Fulton/Sanson                                                                          Carried

5.2      Extraordinary Meeting – 5 March 2020

           Document number M7738

Resolved CL/2020/012


That the Council

1.       Confirms the minutes of the extraordinary meeting of the Council, held on 5 March 2020, as a true and correct record.

Sanson/Fulton                                                                          Carried

 6.      Mayor's Report

Document number R15875, agenda pages 15 - 16 refer.

Councillor Edgar presented the Mayor’s Report on behalf of Her Worship the Mayor.  She noted that, given the Covid-19 situation, all overseas travel was being reconsidered, and Council was awaiting further information from the Department of Internal Affairs regarding whether the delegation to Tasmania would go ahead at this time. 

Councillor Edgar noted the visit to Nelson on 10 March 2020 of Hon Phil Twyford, Minister of Economic Development, and Hon Damian O’Connor, Minister of Agriculture, to meet with key industry and business representatives in the region, along with the Nelson and Tasman Mayors, to understand the impact of Covid-19 on the region. 

Resolved CL/2020/013


That the Council

1.    Receives the report Mayor's Report (R15875).

O'Neill-Stevens/Rainey                                                              Carried


7.       Adoption of the Consultation Document and supporting information for the 2020/21 Annual Plan

Document number R14842, agenda pages 17 - 117 refer.

Group Manager Strategy and Communications, Nicky McDonald, Group Manager Corporate Services, Nikki Harrison, and Manager Strategy, Mark Tregurtha, presented the report. 

Mr Tregurtha tabled an updated consultation document with changes from the document included in the agenda (A2358301), a formatted consultation document (A2358304) and feedback form (A2358863).  He  explained the changes in the tabled consultation document.

Councillors considered the consultation document section by section.

Mr Tregurtha, Ms McDonald and Ms Harrison answered questions regarding:

·       The order of sections at the front of the consultation document

·       Housing intensification, use of sustainable building materials and greening of urban spaces

·       Placing a climate lens across the Consultation Document

·       The budget for dismantling the Mediterranean Food Warehouse and how this may affect the budget for the Elma Turner Library redevelopment

·       The reasons for reduced capital spend in the three waters and flood protection areas

·       Loan-funding the final stages of the Nelson Plan development

·       Funding of the Marina hardstand project through the closed Marina account

Ms Harrison noted further that the reference on page 35 of the tabled Consultation Document to “Nelson Plan costs of $2 million” should be corrected to state “Nelson Plan costs of $1.22 million”.  She added that the correct figures were included on page 31 of the tabled Consultation Document.

Councillors suggested further amendments to the consultation document be considered, as follows:

·       Moving the table ‘Visualising Our Direction for the 2020/21 Annual Plan’ to follow the page ‘Iwi and Council partnership’

·       Changing the final sentence under Community Housing/Housing Reserve to “The Reserve would allow Council to work with and support partners who have the ability to deliver social and affordable housing solutions for the community

·       In the Maitai River Precinct section, including ‘imagination playground’ in inverted commas

·       Including clarification of the amounts from the Climate Change Reserve Fund that have been spent in the current financial year, as well as amounts identified for 2020/2021

·       Referencing Council’s review of its Procurement Policy when discussing the Living Wage

·       Including a sentence at the bottom of the first paragraph under the Koata Park heading to note “It also has potential to attract significant government and other external funding

Attendance:  The meeting adjourned from 10.22a.m. to 10.41a.m.

Ms Harrison, Ms McDonald and Mr Tregurtha answered further questions regarding:

·       The commercial differential, and the average commercial rates rise as against the average residential rates rise

·       The increase in stormwater and flood protection charges as against the proposed capital works programme in the Consultation Document

Councillors made additional suggestions for amendments to the Consultation Document:

·       Including a side-bar in the climate change section regarding Council’s tree planting programme, noting that tree planting is an effective strategy for combating climate change

·       Altering the sentence starting the fourth paragraph under the Housing  - Intensification and Affordability section to state This work includes increasing housing supply within existing neighbourhoods which are suitable for residential intensification, in a sustainable way”

·       Clarifying the proposed average rates rise is across residential and commercial ratepayers, and including an indication of average rates rises for commercial and residential ratepayers

·       Clarifying that Elma Turner Library redevelopment figures are likely to change once costs for dismantling the Mediterranean Food Warehouse building are clarified


Ms Harrison noted a further correction to the climate change line in the Financial Reserves Estimates table, that the ‘withdrawals’ should be $182,500, and the ‘Balance June 2021’ should be $197,500.

Councillor Sanson, seconded by Councillor McGurk, moved the recommendation in the officer report, with the addition of the words “as tabled and amended at the meeting of 12 March 2020” in clause three of the recommendation.

Attendance: The meeting adjourned from 11.22a.m. to 11.27a.m.

Councillors debated the motion.

Resolved CL/2020/014


That the Council

1.    Receives the report Adoption of the Consultation Document and supporting information for the 2020/21 Annual Plan (R14842) and its attachments (A2355273 and A2355138); and

2.    Adopts the supporting information described in paragraph 5.1 of this report (A2355138); and

3.    Adopts the Consultation Document, as tabled and amended at the meeting of 12 March 2020, for the Annual Plan 2020/21 (A2355273); and

4.    Agrees that the Mayor, Deputy Mayor and Chief Executive be delegated to approve any  minor amendments required to the supporting information or the Consultation Document prior to the start of the consultation period; and

5.    Approves the consultation approach (set out in paragraphs 5.2 and 5.3 of this report (R14842)) and agrees that the approach meets the requirements of section 82 of the Local Government Act 2002.


Sanson/McGurk                                                                        Carried


1    A2358301 - Tabled document - Annual Plan Consultation Document, with changes

2    A2358304 - Tabled document - formatted Annual Plan Consultation Document

3    A2358863 - Tabled document - Annual Plan Consultation Document feedback form


8.       Exclusion of the Public


Resolved CL/2020/015


That the Council

1.       Excludes the public from the following parts of the proceedings of this meeting.

2.       The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Skinner/Noonan                                                                        Carried



General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)


Council Meeting - Public Excluded Minutes -  13 February 2020

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·    Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

·    Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into confidential session at 11.49a.m. and resumed in public session at 11.51a.m.

The only business transacted in confidential session was to confirm the minutes of 13 February 2020.  In accordance with the Local Government Official Information and Meetings Act 1987, no reason for withholding this decision from the public exists, therefore this decision has been recorded in the open minutes.


9.       Confirmation of Confidential Minutes - 13 February 2020

Resolved CL/2020/016


That the Council

1.       Confirms the minutes of part of the meeting of the Council, held with the public excluded on 13 February 2020, as a true and correct record.


Skinner/Courtney                                                                      Carried

10.     Re-admittance of the Public

Resolved CL/2020/017


That the Council

1.       Re-admits the public to the meeting.


Noonan/Brand                                                                          Carried



Karakia Whakamutunga

Councillors gave a karakia whakamutunga.



There being no further business the meeting ended at 11.52a.m.


Confirmed as a correct record of proceedings:




                                                   Chairperson              Date