Minutes of a meeting of the Governance and Finance Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 27 February 2020, commencing at 10.01a.m.
Present: Councillor R Sanson (Chairperson), Her Worship the Mayor R Reese, Councillors Y Bowater, T Brand, M Courtney, J Edgar, K Fulton, M Lawrey, B McGurk, G Noonan, R O'Neill-Stevens, P Rainey, and T Skinner, and Mr J Murray and Mr J Peters
In Attendance: Group Manager Corporate Services (N Harrison), Group Manager Strategy and Communications (N McDonald), Group Manager Community Service (R Bell, joining via teleconference) and Governance Adviser (E-J Ruthven)
Apologies : Her Worship the Mayor R Reese and Councillor G Noonan (for lateness)
1. Apologies
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The Chairperson noted apologies from Her Worship the Mayor and Councillor Noonan for lateness. |
2. Confirmation of Order of Business
There was no change to the order of business.
Councillor Rainey declared an update to the Interests Register, noting that he had resigned as trustee of the Light Nelson Trust on 26 February 2020.
No interests with items on the agenda were declared.
There was no public forum.
5.1 5 December 2019
Document number M6602, agenda pages 6 - 14 refer.
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That the Governance and Finance Committee 1. Confirms the minutes of the meeting of the Governance and Finance Committee, held on 5 December 2019, as a true and correct record. |
7. Nelson Centre of Musical Arts - Letter of Expectation 2020/21
Document number R13712, agenda pages 15 - 21 refer.
Manager Community Partnerships, Mark Preston-Thomas, presented the report. Group Manager Community Services, Roger Ball, joined the meeting via teleconference, to answer questions.
Mr Preston-Thomas, Mr Ball, and Group Manager Corporate Services, Nikki Harrison, answered questions regarding the proposal to mirror the approach taken for Council Controlled Organisations, although the Nelson Centre of Musical Arts was a Council Organisation.
Mr Preston-Thomas answered further questions regarding the process currently underway for the appointment of a business adviser, the relationship between Council and the Nelson Centre of Musical Arts, and the inclusion of reporting requirements against quantifiable performance measures and SMART targets within the Statement of Intent.
8. Quarterly Report to Governance and Finance Committee 1 October - 31 December 2019
Document number R13735, agenda pages 22 - 51 refer.
Manager Strategy, Mark Tregurtha presented the report.
Group Manager Corporate Services, Nikki Harrison, tabled a document and explained updated forestry income and expenditure forecasts (A2350318).
Attendance: Councillor Noonan joined the meeting at 10.37a.m, and Her Worship the Mayor joined the meeting at 10.38a.m.
Mr Tregurtha, and Group Manager Strategy and Communications, Nicky McDonald, answered questions regarding reporting on economic measures, the New Zealand Institute of Economic Research's recommended focus areas for improving future reports, economic development income, the central government Infrastructure Financing and Funding Bill consultation, the Te Tauihu Intergenerational Strategy.
Mr Tregurtha and Ms McDonald answered further questions regarding the Christmas Decorations CBD project, the Haven Precinct project, and projects relating to Civic House.
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Governance and Finance Committee Meeting - Public Excluded Minutes - 5 December 2019 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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2 |
Reappointment of Trustees to the City of Nelson Civic Trust
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
The meeting went into confidential session at 11.11a.m and resumed in public session at 11.34a.m.
Restatements
It was resolved while the public was excluded:
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1 |
CONFIDENTIAL: Reappointment of Trustees to the City of Nelson Civic Trust |
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That the Governance and Finance Committee 3. Agrees that the appointments be made public once they have been finalised. |
There being no further business the meeting ended at 11.34a.m.
Confirmed as a correct record of proceedings:
Chairperson
Date