Notice of the ordinary meeting of
Chief Executive Employment Committee
Kōmiti Taimahi o te Tumu Whakarae
Agenda
Rārangi take
Chair Her Worship the Mayor Rachel Reese
Deputy Chair Cr Judene Edgar
Members Cr Gaile Noonan
Cr
Pete Rainey
Pat
Dougherty
Chief
Executive
Quorum: 2
Nelson
City Council Disclaimer
Please
note that the contents of these Council and Committee Agendas have yet to be
considered by Council and officer recommendations may be altered or changed by
the Council in the process of making the formal Council decision.
Areas of Responsibility:
·
To develop recommended Key Performance Indicators in consultation
with the Chief Executive
·
To review and monitor the Chief Executive’s performance
·
To review the Chief Executive’s remuneration
·
To address any employment related issues as may from time to time
arise between the Chief Executive and Council
Powers to Recommend:
·
To recommend to Council a performance agreement between the Chief
Executive and Council
·
To recommend to Council the outcome of an externally facilitated
performance review involving the whole of Council
·
To recommend to Council any personal development opportunities
for the Chief Executive
·
To review annually the Chief Executive’s remuneration and
make recommendations to Council
·
To recommend to Council any action arising from employment
related issues
Chief Executive Employment
Committee
28
February 2020
Page
No.
1. Apologies
Nil
2. Confirmation
of Order of Business
3. Interests
3.1 Updates
to the Interests Register
3.2 Identify
any conflicts of interest in the agenda
4. Public
Forum
5. Confirmation
of Minutes
5.1 11
December 2019 6 - 10
Document number M6634
Recommendation
|
That the Chief Executive Employment Committee
1. Confirms the minutes of the meeting
of the Chief Executive Employment Committee, held on 11 December 2019, as a
true and correct record.
|
6.
Chairperson’s Report
CONFIDENTIAL Business
6. Exclusion of the Public
Recommendation
|
That
the Chief Executive Employment Committee
1.
Confirms, in
accordance with sections 48(5) and 48(6) of the Local Government Official Information
and Meetings Act 1987, that Paul Bell of Intepeople remain after the public
has been excluded, for the Confidential Agenda as he has knowledge relating
to the Chief Executive’s employment that will assist the meeting.
|
Recommendation
That the Chief
Executive Employment Committee
1.
Excludes the
public from the following parts of the proceedings of this meeting.
2.
The general subject of each matter to be
considered while the public is excluded, the reason for passing this resolution
in relation to each matter and the specific grounds under section 48(1) of the
Local Government Official Information and Meetings Act 1987 for the passing of
this resolution are as follows:
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Chief Executive Employment Committee Meeting -
Public Excluded Minutes - 11 December 2019
|
Section 48(1)(a)
The public conduct of this matter would be likely to
result in disclosure of information for which good reason exists under
section 7.
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the
privacy of natural persons, including that of a deceased person
·
Section 7(2)(c)(i)
To protect information
which is subject to an obligation of confidence or which any person has been
or could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to prejudice the
supply of similar information or information from the same source and it is
in the public interest that such information should continue to be supplied
|
|
2
|
People Metrics for quarter ending 31 December 2019
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(c)(i)
To protect information
which is subject to an obligation of confidence or which any person has been
or could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to prejudice the
supply of similar information or information from the same source and it is
in the public interest that such information should continue to be supplied
|
|
3
|
Chief Executive's Performance Update - mid-year self
review
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
Chief Executive Employment
Committee Minutes - 11 December 2019
Present: Her
Worship the Mayor R Reese (Chairperson) and Councillor G Noonan
In
Attendance: Chief Executive (P Dougherty), Manager
People and Capability (S Vincent), External Adviser (P Bell) and Team
Leader Governance (R Byrne)
Apologies: Councillors
J Edgar and P Rainey
1. Apologies
|
Resolved CEE/2019/029
|
|
|
That the Chief Executive Employment Committee
1. Receives
and accepts the apologies from Councillors J Edgar and P Rainey.
|
|
Her Worship the Mayor/Noonan Carried
|
2. Confirmation of
Order of Business
Her Worship the Mayor Reese
advised that she had agreed to a Public Forum request, which had been received
after the agenda had been published.
3. Interests
There were no updates to the
Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
4.1 Avner
Nahmias and Judy Crowe
|
Mr Nahmias and Ms
Crowe discussed their observations and concerns regarding how Council was run
and how it reflected on the Chief Executive. Mr Nahmias spoke on what he
thought was a rift between staff and Elected Members at Council, in terms of
their roles and functions, and tabled his speaking notes (A2315627).
Judy Crowe spoke about her last
term on Nelson Marlborough District Health Board where she had an awakening
about systems and institutions. She explained her concern that the policies
and compliance systems used by institutions failed the people who were the
reason for the institution.
|
|
|
Attachments
1 A2315627 Avner
Nahmias and Judy Crowe Public Forum Chief Executive Employment Committee 11Dec2019
|
5. Exclusion
of the Public
Paul Bell, of Intepeople, was in
attendance for the Confidential agenda items to answer questions and,
accordingly, the following resolution was passed:
|
Resolved CEE/2019/030
|
|
|
That the Chief Executive Employment
Committee
1. Confirms,
in accordance with sections 48(5) and 48(6) of the Local Government Official
Information and Meetings Act 1987, that Paul Bell of Intepeople remain after
the public has been excluded, for items on the Confidential Agenda as he has
knowledge relating to the Chief Executive’s employment that will assist
the meeting.
|
|
Her Worship the Mayor/Noonan Carried
|
|
Resolved CEE/2019/031
|
|
|
That the Chief Executive Employment Committee
1. Excludes
the public from the following parts of the proceedings of this meeting.
2. The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
|
|
Her Worship the Mayor/Noonan Carried
|
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
People Metrics for quarter ending 30 September 2019
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
· Section
7(2)(c)(i)
To protect information
which is subject to an obligation of confidence or which any person has been
or could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to prejudice the
supply of similar information or information from the same source and it is
in the public interest that such information should continue to be supplied
|
|
2
|
AskYourTeam - Overview of 2019 Staff Survey Results
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
· Section
7(2)(c)(i)
To protect information
which is subject to an obligation of confidence or which any person has been
or could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to prejudice the supply
of similar information or information from the same source and it is in the
public interest that such information should continue to be supplied
|
|
3
|
Routine Release of Chief Executive's Performance
Agreement and Key Performance Indicators
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
|
4
|
Verbal Update from Chief Executive on Key
Performance Indicators
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
The meeting went into public excluded session at 10.27am
and resumed in public session at 12.57pm.
Restatements
It was resolved while the public was
excluded:
|
1
|
PUBLIC EXCLUDED: People
Metrics for quarter ending 30 September 2019
|
|
|
1. Agrees that
Report (R13632), and its attachments (A2305150, A2311145) be excluded from
public release at this time.
|
|
2
|
PUBLIC EXCLUDED:
AskYourTeam - Overview of 2019 Staff Survey Results
|
|
|
The decision (CEE/2019/033) Report (R0R13672) and Attachment
(A2310930) are available on Council’s website Decisions
Released from Public Excluded Session.
|
|
|
1. Agrees that
Report (R13672) and Attachment (A2310930) be made publicly available.
|
|
3
|
PUBLIC EXCLUDED: Routine
Release of Chief Executive's Performance Agreement and Key Performance
Indicators
|
|
|
1. Receives the report Routine Release of Chief
Executive's Performance Agreement and Key Performance Indicators (R13673); and
2. Notes that the Chief
Executive’s Key Performance Indicators will routinely be published on
the Nelson City Council website following their approval each year; and
3. Agrees the
decision be released from public excluded business.
4. Agrees that Report (R13673) be
excluded from public release at this time.
|
There being no further business the meeting ended at 12.57p.m..
Confirmed as a correct record of proceedings:
Chairperson
Date