Minutes of an extraordinary meeting of the Tenders Subcommittee

Held in the Rūma Waimārama, Floor 2A, Civic House, 110 Trafalgar Street, Nelson

On Monday 9 December 2019, commencing at 8.34am

Present:              Her Worship the Mayor R Reese, Councillors J Edgar and R Sanson

In Attendance:    Group Manager Corporate Services (N Harrison) and Governance Adviser (E Stephenson)

Apologies :          Chief Executive (P Dougherty)

1.       Apologies

Resolved TSC/2019/001
	That the Tenders Subcommittee 1. Receives and accepts the apology from Mr Pat Dougherty for attendance.
Sanson/Edgar Carried

2.       Confirmation of Order of Business

There was no change to the order of business.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum

There was no public forum.

5.       Exclusion of the Public

Resolved TSC/2019/002
	That the Tenders Subcommittee 1. Excludes the public from the following parts of the proceedings of this meeting. 2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
Edgar/Sanson Carried

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Tender Evaluation - Electricity contract 2020 - 2022	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(h)      To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

The meeting went into public excluded session at 8.35a.m. and resumed in public session at 8.48a.m.

Restatements

     It was resolved while the public was excluded:

1	PUBLIC EXCLUDED: Tender Evaluation - Electricity contract 2020 - 2022
	That the Tenders Subcommittee 3.    Agrees that Report (R13671), Attachments (A2308162 and A2308165) and the decision remain confidential at this time.

There being no further business the meeting ended at 8.48a.m.

Confirmed as a correct record of proceedings:

                                                       Chairperson                                     Date