Minutes of a meeting of the Sports and Recreation Committee

Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson

On Tuesday 10 December 2019, commencing at 9.04a.m.

 

Present:              Councillor T Skinner (Chairperson), Her Worship the Mayor R Reese, Councillors Y Bowater, T Brand, M Courtney, J Edgar, K Fulton, M Lawrey, B McGurk, G Noonan, R O'Neill-Stevens, P Rainey, and R Sanson

In Attendance:   Group Manager Community Services (R Ball), Group Manager Strategy and Communications (N McDonald), Team Leader Governance (R Byrne) and Governance Adviser (E-J Ruthven)

Apologies :          Councillor B McGurk (for lateness)

1.              Apologies

Resolved SPO/2019/041

 

That the Sports and Recreation Committee

1.        Receives and accepts the apologies from Councillor McGurk for lateness.

Courtney/Sanson                                                                         Carried

2.              Confirmation of Order of Business

The Chair advised of an additional public forum presentation, and explained that items would be taken in a different order to accommodate representatives from external organisations.

3.              Interests

There were no updates to the Interests Register.

Councillor Rainey declared an interest in item 2 of the Confidential agenda (Nelson Cycle Lift Society – Accountability Report on Community Grant Outcomes).

Her Worship the Mayor and Councillor Sanson subsequently declared an interest in item 8 (Review of Potential Fire Risk of Nelson City Council Reserves).

4.              Public Forum

4.1      Wakatu Group Riding for the Disabled - Funding

Jo Peachey, Jane Sheard, Laverne Clark and Pam Harwood spoke about the services provided by Wakatū Riding for the Disabled, how riders benefitted from the group, and showed a video (A2313229).

Ms Sheard and Ms Peachey explained the difficult financial position the group was in, and tabled a financial report (A2314656).  They requested to be considered for annual funding by Council, and answered questions regarding other funding sources, including whether central government funding was available.

Attachments

1    A2314656 - Wakatu Group Riding for the Disabled - Tabled document

4.2      Samantha Gerard and Brooke Strang - The Sunfolk Market

Samantha Gerard and Brooke Strang spoke about their vision for a Saturday market in Tahunanui, and tabled a document (A2314885).  They noted that their proposal was now to hold a market every second Saturday through the summer months.

Attendance:  Councillor McGurk joined the meeting at 9.30a.m.

Ms Gerard and Ms Strang answered questions regarding the proposed location, days and times of the market, and how the market would differ from other markets in Nelson and Tahunanui.

Attachments

1    A2314885 - Samantha Gerard and Brooke Strang - The Sunfolk Market - Tabled document

4.3      Tahuna Beach Camp Incorporated Presentation

Stan Holland, along with David Pattinson, Jessica Bagge and Peter Fraser gave a Power Point presentation (A2314589).  Mr Holland outlined the changes undertaken by the camp over the previous years, and noted the positive financial position the camp was now in.  He outlined the Camp’s priorities and challenges to consider in the future.

Mr Holland, Mr Pattinson, Ms Bagge and Mr Fraser answered questions regarding long-term residents at the campground, the size of the campground and how the facilities were used, and development of the camp’s strategic direction.

Attachments

1    A2314589 - Tahuna Beach Camp Incorporated - Power Point presentation

5.              Chairperson's Report

Document number R13603, agenda pages 7 - 8 refer.

The Chair tabled an additional report (A2314683) and spoke to it.

Resolved SPO/2019/042

 

That the Sports and Recreation Committee

1.    Receives the report Chairperson's Report (R13603); and

2.    Appoints the following Elected Member to a liaison role as follows:

Organisation/Group

Liaison

 

Sport Tasman (Tasman Regional Sports Trust)

 

Tim Skinner  

 

 

Edgar/Sanson                                                                              Carried

Attachments

1    A2314683 - Chairperson's Report - Tabled document

 

6.              The Tahuna Beach Camp Inc: Update to Rules

Document number R10383, agenda pages 40 - 58 refer.

Group Manager Community Services, Roger Ball, presented the report, along with Business Adviser to the Tahuna Beach Camp Incorporated (TBCI), Mr John Murray.  Mr Murray explained the proposed changes to the rules, and noted that the lease document between Council and TBCI underpinned the rules document.

Mr Ball answered questions regarding the committee giving consent to the rule changes, and Council’s ability to appoint a board member to TBCI, should it desire to do so.

Mr Murray answered further questions regarding the scope of proposed rules 2.1.4 and 2.1.5, with regards to the potential for TBCI action in the wider Tahuna Sands and Tahunanui area, and diversity on the TBCI Board. 

Her Worship the Mayor, seconded by Councillor Brand, moved the recommendation in the officer report:

That the Committee

1.     Receives the report The Tahuna Beach Camp Inc: Update to Rules (R10383) and its attachment (A2231800); and

2.     Consents to the alterations to the Rules of the Tahuna Beach Camp Inc. contained in document A2231800.

Attendance:  The meeting adjourned from 10.31a.m. to 10.32a.m.

Councillor Rainey, seconded by Councillor Courtney, moved an amendment to alter the second clause to read:

2.   Consents to the alterations to the Rules of the Tahuna Beach Camp Inc. contained in document A2231800, with the exception of clauses 2.1.4 and 2.1.5.

Mr Murray and Mr Ball answered further questions regarding the potential consequences for TBCI should the amendment be passed, and the level of control that Council had over the TBCI rules.

Committee members discussed the amendment and a variety of views were expressed.

The amendment was put and a division was called:

For

Cr Courtney

Cr Lawrey

Cr Rainey

Against

Her worship the Mayor

Cr Bowater

Cr Brand

Cr Edgar

Cr Fulton

Cr McGurk

Cr Noonan

Cr O'Neill-Stevens

Cr Sanson

Cr Skinner (Chairperson)

Abstained/Interest

 

 

The amendment was lost 3 - 10.

The meeting returned to consider the original motion.

Resolved SPO/2019/043

 

That the Committee

1.    Receives the report The Tahuna Beach Camp Inc: Update to Rules (R10383) and its attachment (A2231800); and

2.    Consents to the alterations to the Rules of the Tahuna Beach Camp Inc. contained in document A2231800.

Her Worship the Mayor/Brand                                                       Carried

Attendance:  The meeting adjourned from 11.06a.m to 11.29a.m.

7.              Exclusion of the Public

The Chair explained that the meeting would move into confidential session to consider item 2 (Nelson Cycle Lift Society - Accountability Report on Community Grant Outcomes) before returning to the public agenda.

Attendance:  Councillor Rainey declared an interest in item 2 of the Confidential Agenda (Nelson Cycle Lift Society – Accountability Report on Community Grant), and left the meeting at 11.31a.m.

The Chair explained that Hemi Toia, of Koata Limited, and Jo Rainey, Matt Griffin and John Rollston of Nelson Cycle Lift Society/Nelson Adventure Park Limited, would be in attendance for Item 2 of the Confidential agenda to answer questions and, accordingly, a procedural resolution to allow them to stay was required.

Group Manager Community Services, Roger Ball, explained that the title of the confidential item should be altered to ‘Nelson Cycle Lift Society – Accountability Report on Community Grant Outcomes and Next Steps.’  Committee members discussed whether the title should be amended in this way, and Mr Ball answered questions regarding how the next steps of the project linked with the accountability report for the community grant.

 

Resolved SPO/2019/044

 

 

That the Sports and Recreation Committee

1.        Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that Hemi Toia, Jo Rainey, Matt Griffin and John Rollston remain after the public has been excluded, for Item 2 of the Confidential agenda (Nelson Cycle Lift Society – Accountability Report on Community Grant), as they have knowledge that will assist the meeting.

 

Brand/Sanson                                                                              Carried

 

Resolved SPO/2019/045

 

 

That the Sports and Recreation Committee

1.        Excludes the public from the following parts of the proceedings of this meeting.

2.     The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

Brand/Sanson                                                                             Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

2

Nelson Cycle Lift Society - Accountability Report on Community Grant Outcomes and Next Steps

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(b)(ii)

     To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

           The meeting went into confidential session at 11.37a.m. and resumed in public session at 1.00p.m.

8.       Review of Potential Fire Risk of Nelson City Council Reserves

Document number R10442, agenda pages 59 - 91 refer.

Her Worship the Mayor Reese and Councillor Sanson declared an interest in this item, and left the meeting at 1.00p.m.

Attendance: The meeting adjourned from 1.00p.m. until 1.08p.m.

Manager Parks and Facilities, Rosie Bartlett, and consultant Lachie Grant from LandVision Ltd presented the report and answered questions on regular maintenance and additional actions and communications alerting the public to fire risks.

The consequential impact on insurance for neighbouring properties for  reserves that had been identified as having a high or extreme fire risk was discussed. Ms Bartlett advised that while this was outside the scope of the report, she would look into liabilities, duty of care and the consequential impact on insurance for neighbouring properties.

Resolved SPO/2019/046

 

That the Sports and Recreation Committee

1.        Receives the report Review of Potential Fire Risk of Nelson City Council Reserves (R10442) and its attachments (A2255860 and A2279724); and

2.        Receives the Fire Risk Reduction Action Plan outlined in the report (R10442).

Noonan/Lawrey                                                                            Carried

9.       Sports and Recreation Committee Quarterly Report to 30 September 2019

Document number R12533, agenda pages 8 - 39 refer.

Manager Parks and Facilities, Rosie Bartlett, and Property and Facilities Asset Planner, Paul Harrington, presented the report and answered questions on the operation of the Marina account, funding for the athletic track renewal, Modellers Pond cleaning and MBIE funding for a proposed freedom camping hub.

Attendance:  Councillors Edgar and Noonan left the meeting from 2.00p.m. until 2.28p.m.

Attendance:  Her Worship the Mayor and Councillor Rainey left the meeting from 2.04p.m. until 2.28p.m.

Resolved SPO/2019/047

 

That the Sports and Recreation Committee

1.        Receives the report Sports and Recreation Committee Quarterly Report to 30 September 2019 (R12533) and its attachments (A2288173, A2288755, A1664423).

Fulton/Bowater                                                                            Carried

 

10.     Exclusion of the Public

Resolved SPO/2019/048

 

That the Sports and Recreation Committee

1.     Excludes the public from the following parts of the proceedings of this meeting.

2.        The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Noonan/Sanson                                                                           Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Confidential Status Report Sports and Recreation Committee

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

·   Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

2

Tahunanui Saturday Market Proposal

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

The meeting went into public excluded session at 2.06p.m. and resumed in public session at 3.10p.m.

 

Restatements

 

It was resolved while the public was excluded:

 

3

CONFIDENTIAL: Tahunanui Saturday Market Proposal

 

That the Sports and Recreation Committee

1.    Receives the report Tahunanui Saturday Market Proposal (R13659) and its attachments (A2296313, A2311326, A2311324).

2.    Declines the proposal for The Sunfolk Market at Tahunanui Reserve on Saturdays between 11.00 am and 3.00 pm; and

3.    Offers a trial Licence to Occupy to The Sunfolk Market at Tahunanui Reserve for the 2019-20 summer period on Saturdays from 12.00pm up until 5.00pm at a concession rental rate of $301 (inclusive  of  GST and outgoings) per month; and

4.    Notes that any future request by the promoters for a new licence in 2020 would also be referred to the Committee; and

5.      Agrees that the decision only be made publicly available; and

6.      Agrees that the report and Attachments (A2296313, A2311326, and A2311324) remain confidential at this time.

  

 

There being no further business the meeting ended at 3.10p.m.

 

Confirmed as a correct record of proceedings:

 

 

 

                                                       Chairperson                                     Date