Minutes of a meeting of the Sports and Recreation Committee
Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson
On Tuesday 10 December 2019, commencing at 9.04a.m.
Present: Councillor T Skinner (Chairperson), Her Worship the Mayor R Reese, Councillors Y Bowater, T Brand, M Courtney, J Edgar, K Fulton, M Lawrey, B McGurk, G Noonan, R O'Neill-Stevens, P Rainey, and R Sanson
In Attendance: Group Manager Community Services (R Ball), Group Manager Strategy and Communications (N McDonald), Team Leader Governance (R Byrne) and Governance Adviser (E-J Ruthven)
Apologies : Councillor B McGurk (for lateness)
Resolved SPO/2019/041 |
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That the Sports and Recreation Committee 1. Receives and accepts the apologies from Councillor McGurk for lateness. |
2. Confirmation of Order of Business
The Chair advised of an additional public forum presentation, and explained that items would be taken in a different order to accommodate representatives from external organisations.
There were no updates to the Interests Register.
Councillor Rainey declared an interest in item 2 of the Confidential agenda (Nelson Cycle Lift Society – Accountability Report on Community Grant Outcomes).
Her Worship the Mayor and Councillor Sanson subsequently declared an interest in item 8 (Review of Potential Fire Risk of Nelson City Council Reserves).
4.1 Wakatu Group Riding for the Disabled - Funding
4.2 Samantha Gerard and Brooke Strang - The Sunfolk Market
4.3 Tahuna Beach Camp Incorporated Presentation
Document number R13603, agenda pages 7 - 8 refer.
The Chair tabled an additional report (A2314683) and spoke to it.
6. The Tahuna Beach Camp Inc: Update to Rules
Document number R10383, agenda pages 40 - 58 refer.
Group Manager Community Services, Roger Ball, presented the report, along with Business Adviser to the Tahuna Beach Camp Incorporated (TBCI), Mr John Murray. Mr Murray explained the proposed changes to the rules, and noted that the lease document between Council and TBCI underpinned the rules document.
Mr Ball answered questions regarding the committee giving consent to the rule changes, and Council’s ability to appoint a board member to TBCI, should it desire to do so.
Mr Murray answered further questions regarding the scope of proposed rules 2.1.4 and 2.1.5, with regards to the potential for TBCI action in the wider Tahuna Sands and Tahunanui area, and diversity on the TBCI Board.
Her Worship the Mayor, seconded by Councillor Brand, moved the recommendation in the officer report:
That the Committee
1. Receives the report The Tahuna Beach Camp Inc: Update to Rules (R10383) and its attachment (A2231800); and
2. Consents to the alterations to the Rules of the Tahuna Beach Camp Inc. contained in document A2231800.
Attendance: The meeting adjourned from 10.31a.m. to 10.32a.m.
Councillor Rainey, seconded by Councillor Courtney, moved an amendment to alter the second clause to read:
2. Consents to the alterations to the Rules of the Tahuna Beach Camp Inc. contained in document A2231800, with the exception of clauses 2.1.4 and 2.1.5.
Mr Murray and Mr Ball answered further questions regarding the potential consequences for TBCI should the amendment be passed, and the level of control that Council had over the TBCI rules.
Committee members discussed the
amendment and a variety of views were expressed.
The amendment was put and a division was called:
The amendment was lost 3 - 10. |
The meeting returned to consider the original motion.
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1. Receives the report The Tahuna Beach Camp Inc: Update to Rules (R10383) and its attachment (A2231800); and 2. Consents to the alterations to the Rules of the Tahuna Beach Camp Inc. contained in document A2231800. |
Attendance: The meeting adjourned from 11.06a.m to 11.29a.m. |
The Chair explained that the meeting would move into confidential session to consider item 2 (Nelson Cycle Lift Society - Accountability Report on Community Grant Outcomes) before returning to the public agenda. Attendance: Councillor Rainey declared an interest in item 2 of the Confidential Agenda (Nelson Cycle Lift Society – Accountability Report on Community Grant), and left the meeting at 11.31a.m. The Chair explained that Hemi Toia, of Koata Limited, and Jo Rainey, Matt Griffin and John Rollston of Nelson Cycle Lift Society/Nelson Adventure Park Limited, would be in attendance for Item 2 of the Confidential agenda to answer questions and, accordingly, a procedural resolution to allow them to stay was required. Group Manager Community Services, Roger Ball, explained that the title of the confidential item should be altered to ‘Nelson Cycle Lift Society – Accountability Report on Community Grant Outcomes and Next Steps.’ Committee members discussed whether the title should be amended in this way, and Mr Ball answered questions regarding how the next steps of the project linked with the accountability report for the community grant. |
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That the Sports and Recreation Committee 1. Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that Hemi Toia, Jo Rainey, Matt Griffin and John Rollston remain after the public has been excluded, for Item 2 of the Confidential agenda (Nelson Cycle Lift Society – Accountability Report on Community Grant), as they have knowledge that will assist the meeting. |
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That the Sports and Recreation Committee 1. Excludes the public from the following parts of the proceedings of this meeting. 2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Brand/Sanson Carried |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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2 |
Nelson Cycle Lift Society - Accountability Report on Community Grant Outcomes and Next Steps
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information |
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The meeting went into confidential session at 11.37a.m. and resumed in public session at 1.00p.m.
8. Review of Potential Fire Risk of Nelson City Council Reserves
Document number R10442, agenda pages 59 - 91 refer. Her Worship the Mayor Reese and Councillor Sanson declared an interest in this item, and left the meeting at 1.00p.m. Attendance: The meeting adjourned from 1.00p.m. until 1.08p.m. Manager Parks and Facilities, Rosie Bartlett, and consultant Lachie Grant from LandVision Ltd presented the report and answered questions on regular maintenance and additional actions and communications alerting the public to fire risks. The consequential impact on insurance for neighbouring properties for reserves that had been identified as having a high or extreme fire risk was discussed. Ms Bartlett advised that while this was outside the scope of the report, she would look into liabilities, duty of care and the consequential impact on insurance for neighbouring properties. |
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That the Sports and Recreation Committee 1. Receives the report Review of Potential Fire Risk of Nelson City Council Reserves (R10442) and its attachments (A2255860 and A2279724); and 2. Receives the Fire Risk Reduction Action Plan outlined in the report (R10442). |
9. Sports and Recreation Committee Quarterly Report to 30 September 2019
Document number R12533, agenda pages 8 - 39 refer. Manager Parks and Facilities, Rosie Bartlett, and Property and Facilities Asset Planner, Paul Harrington, presented the report and answered questions on the operation of the Marina account, funding for the athletic track renewal, Modellers Pond cleaning and MBIE funding for a proposed freedom camping hub. Attendance: Councillors Edgar and Noonan left the meeting from 2.00p.m. until 2.28p.m. Attendance: Her Worship the Mayor and Councillor Rainey left the meeting from 2.04p.m. until 2.28p.m. |
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That the Sports and Recreation Committee 1. Receives the report Sports and Recreation Committee Quarterly Report to 30 September 2019 (R12533) and its attachments (A2288173, A2288755, A1664423). |
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That the Sports and Recreation Committee 1. Excludes the public from the following parts of the proceedings of this meeting. 2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
1 |
Confidential Status Report Sports and Recreation Committee
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
2 |
Tahunanui Saturday Market Proposal
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
The meeting went into public excluded session at 2.06p.m. and resumed in public session at 3.10p.m.
Restatements
It was resolved while the public was excluded:
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CONFIDENTIAL: Tahunanui Saturday Market Proposal |
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That the Sports and Recreation Committee 1. Receives the report Tahunanui Saturday Market Proposal (R13659) and its attachments (A2296313, A2311326, A2311324). 2. Declines the proposal for The Sunfolk Market at Tahunanui Reserve on Saturdays between 11.00 am and 3.00 pm; and 3. Offers a trial Licence to Occupy to The Sunfolk Market at Tahunanui Reserve for the 2019-20 summer period on Saturdays from 12.00pm up until 5.00pm at a concession rental rate of $301 (inclusive of GST and outgoings) per month; and 4. Notes that any future request by the promoters for a new licence in 2020 would also be referred to the Committee; and 5. Agrees that the decision only be made publicly available; and 6. Agrees that the report and Attachments (A2296313, A2311326, and A2311324) remain confidential at this time. |
There being no further business the meeting ended at 3.10p.m.
Confirmed as a correct record of proceedings:
Chairperson Date