Minutes of a meeting of the Chief Executive Employment Committee

Held in Rūma Whakatū, Civic House, 110 Trafalgar Street, Nelson

On Wednesday 11 December 2019, commencing at 10.05a.m.

 

Present:               Her Worship the Mayor R Reese (Chairperson) and Councillor G Noonan

In Attendance:     Chief Executive (P Dougherty), Manager People and Capability (S Vincent),  External Adviser (P Bell) and Team Leader Governance (R Byrne)

Apologies:            Councillors J Edgar and P Rainey

 

1.       Apologies

Resolved CEE/2019/029

 

That the Chief Executive Employment Committee

1.       Receives and accepts the apologies from Councillors J Edgar and P Rainey.

Her Worship the Mayor/Noonan                                                       Carried

 

2.       Confirmation of Order of Business

Her Worship the Mayor Reese advised that she had agreed to a Public Forum request, which had been received after the agenda had been published.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum 

4.1       Avner Nahmias and Judy Crowe

Mr Nahmias and Ms Crowe discussed their observations and concerns regarding how Council was run and how it reflected on the Chief Executive. Mr Nahmias spoke on what he thought was a rift between staff and Elected Members at Council, in terms of their roles and functions, and tabled his speaking notes (A2315627).

Judy Crowe spoke about her last term on Nelson Marlborough District Health Board where she had an awakening about systems and institutions. She explained her concern that the policies and compliance systems used by institutions failed the people who were the reason for the institution.

 

Attachments

1    A2315627 Avner Nahmias and Judy Crowe Public Forum Chief Executive Employment Committee 11Dec2019

 

 

          

5.       Exclusion of the Public

Paul Bell, of Intepeople, was in attendance for the Confidential agenda items to answer questions and, accordingly, the following resolution was passed:

Resolved CEE/2019/030

 

That the Chief Executive Employment Committee

1.       Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that Paul Bell of Intepeople remain after the public has been excluded, for items on the Confidential Agenda as he has knowledge relating to the Chief Executive’s employment that will assist the meeting.

Her Worship the Mayor/Noonan                                                       Carried

 

Resolved CEE/2019/031

 

That the Chief Executive Employment Committee

1.       Excludes the public from the following parts of the proceedings of this meeting.

2.       The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Her Worship the Mayor/Noonan                                                       Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

People Metrics for quarter ending 30 September 2019

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

·    Section 7(2)(c)(i)

     To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied

2

AskYourTeam - Overview of 2019 Staff Survey Results

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

·    Section 7(2)(c)(i)

     To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied

3

Routine Release of Chief Executive's Performance Agreement and Key Performance Indicators

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

4

Verbal Update from Chief Executive on Key Performance Indicators

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

The meeting went into public excluded session at 10.27am and resumed in public session at 12.57pm.

 

Restatements

 

It was resolved while the public was excluded:

 

1

PUBLIC EXCLUDED: People Metrics for quarter ending 30 September 2019

 

1.       Agrees that Report (R13632), and its attachments (A2305150, A2311145) be excluded from public release at this time.

 

 

2

PUBLIC EXCLUDED: AskYourTeam - Overview of 2019 Staff Survey Results

 

The decision (CEE/2019/033) Report (R0R13672) and Attachment (A2310930) are available on Council’s website Decisions Released from Public Excluded Session.

 

1.       Agrees that Report (R13672) and Attachment (A2310930) be made publicly available.

 

3

PUBLIC EXCLUDED: Routine Release of Chief Executive's Performance Agreement and Key Performance Indicators

 

1.               Receives the report Routine Release of Chief Executive's Performance Agreement and Key Performance Indicators (R13673); and

2.               Notes that the Chief Executive’s Key Performance Indicators will routinely be published on the Nelson City Council website following their approval each year; and

3.       Agrees the decision be released from public excluded business.

4.       Agrees that Report (R13673) be excluded from public release at this time.

 

 

There being no further business the meeting ended at 12.57p.m..

 

Confirmed as a correct record of proceedings:

 

 

 

                                                         Chairperson                                 Date