Minutes of a meeting of the Infrastructure Committee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Thursday 21 November 2019, commencing at 9.01a.m.

 

Present:             Councillor B McGurk (Chairperson), Councillors Y Bowater, T Brand, M Courtney, J Edgar, M Lawrey, R O'Neill-Stevens (Deputy Chairperson), G Noonan, R Sanson and T Skinner

In Attendance:    Group Manager Infrastructure (A Louverdis), Group Manager Corporate Services (N Harrison), and Governance Adviser (E Stephenson)

 

Apologies:          Her Worship the Mayor Reese, Councillor Fulton and Councillor Rainey (all on Council business)

 

 

1.       Apologies

          

Resolved IC/2019/062

 

That the Infrastructure Committee

1.       Receives and accepts the apologies from Her Worship the Mayor Reese, Councillor Fulton and Councillor Rainey for absence on Council business.

Sanson/Skinner                                                                        Carried

 

Councillor Rainey subsequently attended the confidential section of the meeting.

2.       Confirmation of Order of Business

           There was no change to the order of business.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum 

There was no public forum.

     

5.       Chairperson's Report

Document number R13600, agenda pages 8 - 10 refer.

The Chairperson spoke to his report, highlighting the issues facing the committee in the triennium.

The motion was taken in parts.

Resolved IC/2019/063

       That the Infrastructure Committee

         1.  Receives the report Chairperson's Report (R13600).

Edgar/Noonan                                                                            Carried

Resolved IC/2019/064

 

That the Infrastructure Committee

1.    Appoints the following Elected Member to a liaison role as follows:

Organisation/Group

Liaison

 

Accessibility for All

 

Mel Courtney

 

Noonan/Lawrey                                                                        Carried

 


 

 

6.       Council submission on Proposed Priority Products and Priority Product Stewardship Guidelines

Document number R10441, agenda pages 11 - 26 refer.

Resolved IC/2019/065

 

That the Infrastructure Committee

1.    Receives the Report Council submission on Proposed Priority Products and Priority Product Stewardship Guidelines
(R10441) and its attachment (A2276930); and

2.    Approves retrospectively the submission signed by both Nelson City Council and Tasman District Council to the Ministry for the Environment (A2276930 - Attachment one of report R10441).

 

Sanson/O'Neill-Stevens                                                             Carried

 

7.       Nelson Tasman Regional Landfill Business Unit (NTRLBU) 2020/21 Business Plan

Document number R11477, agenda pages 27 - 46 refer.

NTRLBU Acting General Manager, Don Clifford, and NCC Accountant, Andrew Bishop, answered questions regarding timeframes of deliverables.

Discussion took place regarding alignment of the NTRLBU Terms of Reference (TOR) and the Nelson Regional Sewerage Business Unit (NRSBU) Memorandum of Understanding (MoU) and Group Manager Infrastructure, Alec Louverdis, noted that these two reference documents were not in total alignment. He noted that the upcoming review of the Activity Management Plans (AMPs) would present the opportunity to reflect what was approved in the Business Plan.

Further discussion took place regarding the Business Plan.

Group Manager Infrastructure, Alec Louverdis, advised that he would formally write to the NTRLBU Acting General Manager asking for the Committee’s comments to be included in the NTRLBU 2021/21 Business Plan, including:

·       more details of the studies required for the Long Term Capital Programmes; and

·       addition of when the Hazardous Activities and Industries List review would be undertaken.

Resolved IC/2019/066

 

That the Infrastructure Committee

1.    Receives the report Nelson Tasman Regional Landfill Business Unit 2020/21 Business Plan (R11477) and its attachment (A2279731); and

2.    Provides comments back to the Nelson Tasman Regional Landfill Business Unit Acting General Manager on the draft 2020/21 Business Plan (A2279731).

 

Edgar/Courtney                                                                        Carried

 

8.       Nelson Regional Sewerage Business Unit (NRSBU) 2020/21 Business Plan

Document number R11478, agenda pages 47 - 72 refer.

NRSBU Acting General Manager, Don Clifford, and NCC Accountant, Andrew Bishop, answered questions regarding timing of the review of the AMPs and possible changes to the business plan as a result of resource consent conditions that might be imposed as part of the Bell Island resource consent renewal, currently underway.

Group Manager Infrastructure, Alec Louverdis noted that he would formally write to the NRSBU Acting General Manager, requesting specifics of when the Business Improvement Plan was to due to commence.

Resolved IC/2019/067

 

That the Infrastructure Committee

1.    Receives the report Nelson Regional Sewerage Business Unit 2020/21 Business Plan (R11478) and its attachment (A2279695); and

2.    Provides comments back to the Nelson Regional Sewerage Business Unit Acting General Manager on the draft Nelson Regional Sewerage 2020/21 Business Plan (A2279695).

 

Noonan/Edgar                                                                          Carried

 


 

 

9.       Nelson Regional Sewerage Business Unit Annual Report 2018/19

Document number R11481, agenda pages 73 - 110 refer.

NRSBU Acting General Manager, Don Clifford, and NCC Accountant, Andrew Bishop, were present for this item. Mr Clifford noted that the key message was that operating and maintenance costs were higher than budgeted, but capital spending was down.

Resolved IC/2019/068

 

That the Infrastructure Committee

1.   Receives the report Nelson Regional Sewerage Business Unit Annual Report 2018/19 (R11481) and its attachment (A2279751); and

2.    Receives the Nelson Regional Sewerage Business Unit Annual Report 2018/19 (A2279751).

 

Sanson/O'Neill-Stevens                                                             Carried

 

10.     Nelson Tasman Regional Landfill Business Unit - Annual Report 2018/19

Document number R11482, agenda pages 111 - 135 refer.

NRSBU Acting General Manager, Don Clifford, and NCC Accountant, Andrew Bishop, answered questions relating to the Annual Report.

Resolved IC/2019/069

 

That the Infrastructure Committee

1.    Receives the report Nelson Tasman Regional Landfill Business Unit - Annual Report 2018/19 (R11482) and its attachment (A2279829); and

2.     Receives the Nelson Tasman Regional Landfill Business Unit - Annual Report 2018/19 (A2279829).

 

Edgar/Courtney                                                                        Carried

 


 

 

11.     Infrastructure Quarterly Report to 30 September 2019

Document number R12536, agenda pages 136 - 203 refer.

A replacement agenda page 143, Opex expenditure for Infrastructure Quarter 1, (A2304702) was tabled. Manager Capital Projects, Lois Plum, Manager Transport and Solid Waste,  Marg Parfitt, and Manager Utilities, David Light, were present for this item. Ms Plum advised of Infrastructure highlights. Questions were answered regarding the recommendations to Council for unbudgeted funding and its impacts. The reasons for requested additional funding rather than making reallocations within existing activities were clarified.

It was requested that future Quarterly Reports where additional funding was to be requested include the decision-making considerations, typically at the end of the report.

Further questions were answered regarding matters covered in the report and for clarification, the figure of $590,000 for the Awatea Pump Station was added to clause 2 of the motion.

Clarification was also added to clause 2 of the recommendation to Council that the additional funding of $700,000 in 2019/20 and $2,100,000 in 2020/21 meant an additional $1,800,000 from what was in the Long-Term Plan.

The motion was taken in parts.

Resolved IC/2019/070

 

That the Infrastructure Committee

1.    Receives the report Infrastructure Quarterly Report to 30 September 2019 (R12536) and its attachments (A2291554, A2274684 and A2288750); and

2.    Notes an anticipated deferral of budget for Awatea Pump Station Upgrade of $590,000 in the 2019/20 Financial Year.

Noonan/Edgar                                                                          Carried

Attachments

1    A2304702 - Opex Expenditure Infrastructure Q1 (replacement agenda page 143)

Recommendation to Council IC/2019/071

 

That the Council

1.    Approves the additional funding of $420,000 for St Vincent Sewer Renewal in the 2019/20 Financial Year; and

2.    Approves the funding of $700,000 in 2019/20 and $2,100,000 (an additional $1.8M from the Long Term Plan) in 2020/21 to complete the Saxton Creek Upgrade between Champion Road and Main Road Stoke; and

3.    Approves the additional funding of $89,000 in 2019/20 to complete the Railway Reserve Underpass, noting that the culvert underpass has been ordered.

 

Sanson/Skinner                                                                        Carried

    

   The meeting was adjourned at 10.37a.m. and reconvened at 10.54a.m.

 

12.     Exclusion of the Public

Resolved IC/2019/072

 

That the Infrastructure Committee

1.       Excludes the public from the following parts of the proceedings of this meeting.

2.       The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Edgar/O'Neill-Stevens                                                               Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Recycling - The Way Forward

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

·    Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into confidential session at 10.55a.m. and resumed in public session at 12.59p.m.

 

Restatements

 

It was resolved while the public was excluded:

 

1

CONFIDENTIAL: Recycling - The Way Forward

 

That the Infrastructure Committee

8.    Agrees that the decisions (IC/2019/073) be made publicly available following the release of the related Council decisions.

  

 

There being no further business the meeting ended at 12.59p.m.

 

Confirmed as a correct record of proceedings:

 

 

 

                                                   Chairperson          Date