Minutes of a meeting of the Community Services Committee
Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson
On Thursday 28 November 2019, commencing at 2.06p.m.
Present: Councillor M Lawrey (Chairperson), Her Worship the Mayor R Reese, Councillors Y Bowater (Deputy Chairperson), T Brand, M Courtney, J Edgar, K Fulton, B McGurk, G Noonan, R O'Neill-Stevens, P Rainey, R Sanson and T Skinner
In Attendance: Group Manager Community Services (R Ball), Governance Adviser (J Brandt) and Youth Councillors N Frizzell and H Potts
Apologies : Nil
1. Apologies
There were no apologies.
2. Confirmation of Order of Business
It was noted that the meeting would be adjourned after the Sister Cities Coordinator report (agenda item 5), and reconvene following the Environment Committee meeting. It was also noted that there would be a verbal update from Youth Councillors following the Chairperson’s report.
3. Public Forum (agenda item 4)
3.1 Young Parents' School - Housing and Work and Income Assistance
Attendance: Councillor Noonan joined the meeting at 2.13p.m.
A group from the Young Parents’ School, T R Te Kawa, G Campbell, C Fleming-Ngatuere, M Samuela and M Taylor-Bowman, supported by social worker R Browning, spoke about the significant challenges they were facing in regards to accessing safe and affordable homes for their families. The main issues noted were lack of available, suitable housing, unaffordability of rents, and issues with transport. The group had written to Hon Phil Twyford, the Minister for Urban Development and Transport, and asked Council for its support.
4. Sister Cities Coordinator Report (agenda item 5)
Document number R13606, agenda pages 6 - 8 refer.
Sister Cities Coordinator, Gail Collingwood, presented the report, with support from Bill Findlater from the Chinese Friendship Society Nelson Branch.
Wording changes to the International Relationships Policy were discussed and it was noted that the Policy would be looked at again.
Attendance: Councillor Fulton left the meeting at 2.49p.m.
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That the Community Services Committee 1. Receives the report Sister Cities Coordinator Report (R13606).
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The meeting was adjourned from 2.52p.m. to 3.03pm. during which time Councillor Fulton returned to the meeting.
The meeting was adjourned from 3.04p.m. to 4.25p.m. in order to conclude the Environment Committee meeting. During this time Her Worship the Mayor and Councillors Courtney, Rainey and Noonan left the meeting.
5. Interests (agenda item 3)
Councillor Brand declared an interest for item 8: Options for 2020/21 Community Investment Fund and Additional Funding from Nelson Tasman Safer Community Council.
Document number R13602, agenda pages 9 - 10 refer.
The Chairperson presented his report and invited the Youth Councillors present to provide an update.
Youth Councillors Frizzell and Potts tabled the Youth Council 2019 Key Performance Indicators (A2318980) and highlighted achievements, such as the Annual Plan submission, the youth leadership forum and the creation of a Youth Council Instagram account.
7. Community Services Quarterly Report to 30 September 2019
Document number R12541, agenda pages 11 - 38 refer.
Manager Community Partnerships, Mark Preston-Thomas, presented the report and answered questions about the airport sculptures and the Arts Selection Panel.
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That the Community Services Committee 1. Receives the report Community Services Quarterly Report to 30 September 2019 (R12541) and its attachments (A2282423, A2044411 and A1157454).
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8. Options for 2020/21 Community Investment Fund and Additional Funding from Nelson Tasman Safer Community Council
Document number R11471, agenda pages 39 - 54 refer.
Attendance: Councillor Brand declared an interest and left the meeting at 4.46p.m.
Manager Community Partnerships, Mark Preston-Thomas, presented the report. The Nelson Tasman Safer Community Council grant was discussed and the officer’s recommendation was amended to reflect the requirement to accept the grant prior to the other decisions being made.
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That the Community Services Committee 1. Receives the report Options for 2020/21 Community Investment Fund and Additional Funding from Nelson Tasman Safer Community Council (R11471) and its attachments (A2197848 and A1854528); and 2. Accepts the grant of $18,524.74 from the Nelson Safer Community Council to be added to the Community Investment Fund for allocation in 2020/21; and 3. Agrees not to offer new Community Investment Fund Agreement applications for 2020/21; and 4. Agrees that the residual Community Investment Funding 2020/21 (up to $56,568) be combined with the existing Small Grant pool of $50,000 for 2020/21; and 5. Agrees that the Community Small Grant Fund approvals be increased from $2,500 to $5,000 maximum for 2020/21 except for Community Art Works and Women’s Refuge who may apply for up to $10,000 each. |
Attendance: Councillor Brand returned to the meeting at 5.02p.m. and Councillor Bowater left the meeting at 5.03p.m.
9. Library security - request for unbudgeted expenditure
Document number R11473, agenda pages 55 - 64 refer.
Manager Libraries, Sarina Barron, presented the report and answered questions.
The recommendation to council was amended, as ‘community safety services’ better reflected the intent of the envisaged service.
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That the Community Services Committee 1. Receives the report Library security - request for unbudgeted expenditure (R11473) and its attachment (A2283819).
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1. Approves unbudgeted expenditure of up to $33,000 for community safety services within libraries. |
There being no further business the meeting ended at 5.15p.m.
Confirmed as a correct record of proceedings:
Chairperson
Date