Minutes of a meeting of the Nelson City Council
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 14 November 2019, commencing at 9.09a.m.
Present: Her Worship the Mayor R Reese (Chairperson), Councillors Y Bowater, T Brand, M Courtney, J Edgar, K Fulton, R O'Neill-Stevens, B McGurk, G Noonan, P Rainey, R Sanson and T Skinner
In Attendance: Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), Group Manager Environmental Management (C Barton), Group Manager Community Services (R Ball), Group Manager Corporate Services (N Harrison), Group Manager Strategy and Communications (N McDonald), Team Leader Governance (R Byrne) and Governance Adviser (E-J Ruthven)
Apology: Councillor Lawrey
Opening Prayer
Kaihautū Pania Lee led the karakia.
1. Apologies
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1. Receives and accepts an apology from Councillor Lawrey. |
2. Statutory Declaration
Councillor Bowater made her statutory declaration, witnessed by Her Worship the Mayor Reese.
3. Confirmation of Order of Business
Her Worship the Mayor Reese advised that Item 1 (Community Housing: Approval of Terms of Sale) on the Confidential Agenda would be taken last as Councillor McGurk had indicated he had an interest in this item.
Councillor McGurk noted an interest in Item 1 (Community Housing: Approval of Terms of Sale) of the Confidential agenda and subsequently left the meeting when the item was considered.
5.1 Zero Carbon Nelson Tasman - Introduction to the Group, its work and looking ahead.
Bruce Gilkison and Jenny Easton spoke about the Zero Carbon Nelson Tasman group which had formed a year earlier to encourage action on climate change. It had researched and responded to calls on submissions to the Zero Carbon Bill and had engaged with local industries, young people and climate change groups. The group asked that Council consider including environmental targets when reviewing statements of intent with its Council Controlled Organisations.
Her Worship the Mayor acknowledged the Group’s support in establishing a climate forum.
5.2 Joe Rifici - 5G
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Mr Rifici spoke about 5th generation wireless communication technology and asked that Council approach the impacts of 5G with an open mind and intuitive heart. He spoke of the international appeal to stop the 5G rollout until potential hazards to human health and the environment had been fully investigated. He tabled two supporting documents (A2300104). Mr Rifici asked Council to allow for a full 30 minute presentation of the material at some point and noted elected members would receive an invitation to attend an event with an international expert on the health effects of microwave radiation. Professor Dariusz Leszczynskiv, presenting at the Suter Theatre on 29 November at 7.00pm. Her Worship the Mayor advised Mr Rifici that Council would consider his request and suggested he also engage with the Minister for the Environment. |
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1 A2300104 Joe Rifici 5G Tabled Document Public Forum Council 14Nov2019 |
5.3 David Orr - Toilets, Litter and Recycling- Mr Orr did not attend.
5.4 Nelson Young Labour - Better Public Transport Across Te Tau Ihu
6.1 31 October 2019
Document number M6516, agenda pages 11 - 19 refer.
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1. Confirms, with minor corrections, the minutes of the meeting of the Council, held on 31 October 2019, as a true and correct record. |
7. Acknowledgement of Past Service
Her Worship the Mayor Reese invited Ian Barker to join the meeting. She noted that following tradition, the first ordinary meeting of a Council acknowledged past service of elected members who had stood for election but were not returned.
Mayor Reese reflected on Mr Barker’s extraordinary contribution of service to the people of Nelson as a Councillor (2001 – 2019) and prior to that as a senior manager at Nelson City Council. She particularly acknowledged Mr Barker’s chairmanship of the Governance Committee and his willingness to step in to support her in her Mayoral duties.
Mr Barker responded and outlined his extensive career in local government and the changes he had seen.
Her Worship the Mayor presented Mr Barker with a gift on behalf of the city and acknowledged the support of his wife.
The meeting adjourned from 10.15a.m. until 10.36a.m.
8. Te Tauihu Intergenerational Strategy (Agenda item 9)
Document number R13586, agenda pages 47 - 49 refer.
Manager Strategy, Mark Tregurtha, presented the report.
Paul Morgan, Chair of Whakatū Corporation, spoke to a presentation on the Te Tauihu Intergenerational Strategy, noting that the strategy was currently in draft form and was open for feedback. He said the document would be presented at the Te Tauihu Steering Group meeting on 16 December and the outcome would be communicated to Council. He noted it was a living document for the community to consider and reshape the priorities over time.
Council provided feedback and suggested a number of changes, including the importance of the following activities on community wellbeing:
· Arts
· Education
· Heritage
· Health
· Good quality and innovative solutions for housing
Council also supported further engagement with iwi and the business community and asked that the effect of the aging population be considered in the Strategy.
Mr Tregurtha advised he would collate further Councillors feedback received by email and forward this to the Te Tauihu Steering Group.
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1. Receives the report Te Tauihu Intergenerational Strategy (R13586) and its attachments (A2296947 and A2296946).
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Document number R12566, agenda pages 20 - 46 refer.
Her Worship the Mayor Reese presented her report. She outlined some minor corrections and answered questions on the membership of the Forestry Advisory Group.
Councillor Courtney acknowledged the election of Mayor Reese as Regional Sector representative on the National Council of Local Government New Zealand and requested that this be recognised in a resolution.
The recommendation was taken in parts.
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1. Receives the report Mayor's Report (R12566) and its attachments (A2297022, A1667136, A1702206, A1554165 and A2297276); and |
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Resolved CL/2019/229 2. Appoints the following elected members to other Committees:
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Resolved CL/2019/230 3. Approves (subject to their acceptance of the role) the reappointment of:
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Resolved CL/2019/231 4. Delegates the appropriate Committees of Council, as set out in document A2297276, to determine Councillor Liaison appointments to external organisations and groups that are within the committees’ areas of responsibility; and 5. Appoints Elected Members to liaison roles as follows:
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Resolved CL/2019/232 6. Notes that Mayor Rachel Reese is a member if the following bodies by legislation or governing documentation: · Nelson Mayoral Relief Trust · Mayors Taskforce for Jobs · Cawthron Institute Trust Board · Nelson Municipal Band Trust · Whakatū Marae Committee Inc; and 8. Appoints Gail Collingwood as Sister Cities Coordinator for a period of three years finishing in October 2022; and |
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Resolved CL/2019/233 9. Recognises and supports the election of Her Worship the Mayor Reese as Regional Sector representative on the National Council of Local Government New Zealand. |
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It was noted that the external appointment policy was due for review at the commencement of the triennium and that it should include reference to the Officer of the Auditor General best practice and Māori world view.
It was also noted that it would be timely to review the honorarium for the Sister Cities coordinator role.
Document number R12568, agenda pages 50 - 151 refer.
Manager Governance and Support Services, Mary Birch, and Governance Adviser, E-J Ruthven, presented the report. Ms Ruthven updated Council on additional changes which refined the responsibilities or delegations of Committees, and tabled further documentation:
· A2299527 Additional changes
· A1437349 Audit and Risk Subcommittee Terms of Reference
· A1739267 Forestry Advisory Group Terms of Reference
· A2288940 City Centre Working Group Terms of Reference
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1. Receives the report Delegations Register 2019 (R12568) and its attachments (A1183061, A1983271, A1983272, A1342334, A1437349, A1739267, A2288940); and 2. Adopts the Delegations Register (A1183061) with amendments as tabled (A2299527, A1437349, A1739267 and A2288940 ); and 3. Amends the Memoranda of Understanding governing the Nelson Regional Sewerage Business Unit (A1983271) and the Terms of Reference governing the Nelson Tasman Regional Landfill Business Unit (A1983272) and the Saxton Field Committee (A1342334), subject to Tasman District Council passing an equivalent resolution; and 4. Amends the Terms of Reference governing the Audit and Risk Subcommittee (A1437349) and the Forestry Advisory Group (A1739267); and 5. Adopts the Terms of Reference for the City Centre Working Group (A2288940); and 6. Revokes the following resolution of Council of 20 March 2018 [CL/2018/023]: That the Council: Undertakes the review of the Dog Control Policy and Bylaw. ; and 7. Confirms in accordance with the Delegations Register, that the Environment Committee undertakes a review of the Dog Control Policy and Bylaw.
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1 A2299527 List of amendments to Delegations Register 2 A1437349 Audit, Risk and Finance Subcommittee Updated Terms of Reference amended 23Mar2017 3 A1739267 Forestry Advisory Group Updated Terms of Reference - 21Sep2017 4 A2288940 City Centre Working Group Updated Terms of Reference October 2019 |
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Document number R11460, agenda pages 152 - 154 refer.
Manager Governance and Support Services, Mary Birch, presented the report.
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1. Receives the report Schedule of Meetings (R11460) and its attachment (A2256931); and
2. Adopts the schedule of meetings for the remainder of the 2019 calendar year as set out in Attachment 1 (A2256931). |
Emma Moran, of DLA Piper was in attendance, via audiolink, for Item 1 of the Confidential Agenda to answer questions and, accordingly, the following resolution was required to be passed:
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1. Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that Emma Moran of DLA Piper remain after the public has been excluded, for Item 1 of the Public Excluded agenda (Community Housing: Approval of Terms of Sale), as she has knowledge relating to the terms of sale that will assist the meeting. |
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1. Excludes the public from the following parts of the proceedings of this meeting. 2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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Community Housing: Approval of Terms of Sale
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(c)(i) To protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied · Section 7(2)(g) To maintain legal professional privilege · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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Nelson City Council Workplace Improvement - Accommodation Options
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
The meeting went into confidential session at 12.35p.m. and resumed in public session at 3.27p.m.
Restatements
It was resolved while the public was excluded:
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PUBLIC EXCLUDED: Community Housing: Approval of Terms of Sale |
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Agrees that the Decision, Report (10444) and its attachments (A2277834, A2287364, A2287361, A2294879) be excluded from public release at this time. |
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PUBLIC EXCLUDED: Nelson City Council Workplace Improvement - Accommodation Options |
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Leaves the item Nelson City Council Workplace Improvement - Accommodation Options to lie until the Council meeting to be held on 12 December 2019 |
Her Worship the Mayor gave the closing karakia.
There being no further business the meeting ended at 3.27p.m.
Confirmed as a correct record of proceedings:
Chairperson
Date