AGENDA
Ordinary meeting of the
Chief Executive Employment Committee
Tuesday 10 September 2019
Commencing at 1.00p.m.
Ruma Ana
Civic House
110 Trafalgar Street, Nelson
Pat
Dougherty
Chief
Executive
Membership: Her Worship the Mayor Rachel Reese
(Chairperson), Councillors Luke Acland, Bill Dahlberg and Gaile Noonan
Quorum: 2
Nelson
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attending the meeting, who are not members of the Committee, as set out in
Standing Order 12.1:
·
All councillors, whether or not they are members of the
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·
At the discretion of the Chair, councillors who are not Committee
members may speak, or ask questions about a matter.
·
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Committee
It is good practice for both Committee members and
non-Committee members to declare any interests in items on the agenda.
They should withdraw from the room for discussion and voting on any of these
items.
Chief Executive Employment
Committee
10
September 2019
Page
No.
1. Apologies
1.1 An
apology has been received from Councillor Acland
2. Confirmation
of Order of Business
3. Interests
3.1 Updates
to the Interests Register
3.2 Identify
any conflicts of interest in the agenda
4. Public
Forum
5. Confirmation
of Minutes
5.1 21
May 2019 7 - 12
Document number M4229
Recommendation
|
That the Chief Executive Employment Committee
1. Confirms the minutes of the
meeting of the Chief Executive Employment Committee, held on 21 May 2019, as
a true and correct record.
|
6. Chairperson's Report
Public Excluded Business
7. Exclusion of the Public
Recommendation
|
That
the Chief Executive Employment Committee
1. Confirms, in accordance with sections
48(5) and 48(6) of the Local Government Official Information and Meetings Act
1987, that Paul Bell of Intepeople remains after the public has been
excluded, for the Public Excluded agenda as he has knowledge relating to the
Chief Executive’s employment that will assist the meeting.
|
Recommendation
That the Chief
Executive Employment Committee
1. Excludes the public from the following
parts of the proceedings of this meeting.
2. The general subject of each matter to be considered while the public
is excluded, the reason for passing this resolution in relation to each matter
and the specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
|
Item
|
General subject of each matter to be considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Chief Executive Employment Committee Meeting -
Public Excluded Minutes - 21 May 2019
|
Section 48(1)(a)
The public conduct of this matter would be likely to
result in disclosure of information for which good reason exists under
section 7.
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
· Section
7(2)(c)(i)
To protect
information which is subject to an obligation of confidence or which any
person has been or could be compelled to provide under the authority of any
enactment, where the making available of the information would be likely to
prejudice the supply of similar information or information from the same
source and it is in the public interest that such information should continue
to be supplied
|
|
2
|
People Metrics for quarter ending 30 June 2019
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
· Section
7(2)(c)(i)
To protect information
which is subject to an obligation of confidence or which any person has been
or could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to prejudice the
supply of similar information or information from the same source and it is
in the public interest that such information should continue to be supplied
|
|
3
|
Chief Executive Performance to 30 June 2019
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
|
4
|
Chief Executive Remuneration Review 2019
|
Section 48(1)(a)
The public conduct of this matter
would be likely to result in disclosure of information for which good reason
exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
|
5
|
Chief Executive's Draft Performance Agreement
2019/20
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
· Section
7(2)(i)
To enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
|
|
6
|
Release of Chief Executive Performance Agreement and
Key Performance Indicators
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
Chief Executive Employment
Committee Minutes - 21 May 2019
Present: Her
Worship the Mayor R Reese (Chairperson), Councillors B Dahlberg and G Noonan
In
Attendance: Councillor M
Rutledge, Chief Executive (P Dougherty), Manager People and Capability (S
Vincent), Team Leader Governance (R Byrne) and External Adviser P
Bell.
Apology: Councillor
Acland
1. Apologies
An apology was tendered from
Councillor Acland. A motion to receive the apology was moved, however lapsed
for lack of seconder.
2. Confirmation of
Order of Business
There was no change to the order
of business.
3. Interests
There were no updates to the
Interests Register, and no interests with items on the agenda were declared.
4. Public Forum
There was no public forum.
5. Confirmation of
Minutes
5.1 26
February 2019
Document number M4066, agenda
pages 6 - 9 refer.
|
Resolved CEE/2019/006
|
|
|
That the Chief Executive
Employment Committee
1. Confirms the minutes of the
meeting of the Chief Executive Employment Committee, held on 26 February
2019, as a true and correct record.
|
|
Her Worship the Mayor/Dahlberg Carried
|
6. Chairperson's Report
Her Worship the Mayor thanked
the Chief Executive, Pat Dougherty and Manager People and Capability, Stephanie
Vincent for supporting staff to take leave following their extended hours
working on Baydreams and the Civil Defence
Emergency.
7. Exclusion
of the Public
Paul Bell, of Intepeople was in
attendance for the Public Excluded section of the meeting to answer questions
and, accordingly, the following resolution was required to be passed:
|
Resolved CEE/2019/007
|
|
|
That the Chief Executive
Employment Committee
1. Confirms,
in accordance with sections 48(5) and 48(6) of the Local Government Official
Information and Meetings Act 1987, that Paul Bell remain after the public has
been excluded, for the Public Excluded agenda, as he has knowledge
relating to the Chief Executive’s employment that will assist the
meeting.
|
|
Her Worship the Mayor/Noonan Carried
|
|
Resolved CEE/2019/008
|
|
|
That the Chief Executive Employment Committee
1. Excludes
the public from the following parts of the proceedings of this meeting.
2. The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
|
|
Her Worship the Mayor/Noonan Carried
|
|
Item
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Particular interests protected (where
applicable)
|
|
1
|
Chief Executive Employment Committee Meeting -
Public Excluded Minutes - 26 February 2019
|
Section 48(1)(a)
The public conduct of this matter would be likely to
result in disclosure of information for which good reason exists under
section 7.
|
The withholding of the information is necessary:
· Section 7(2)(c)(i)
To protect
information which is subject to an obligation of confidence or which any
person has been or could be compelled to provide under the authority of any
enactment, where the making available of the information would be likely to
prejudice the supply of similar information or information from the same
source and it is in the public interest that such information should continue
to be supplied
|
|
2
|
People metrics for quarter ending 31 March 2019
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(c)(i)
To protect information
which is subject to an obligation of confidence or which any person has been
or could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to prejudice the
supply of similar information or information from the same source and it is
in the public interest that such information should continue to be supplied
|
|
3
|
Chief Executive's Performance Report - end of year
self-review
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
|
|
4
|
Timing of processes for Chief Executive Performance
Review 2018-2019, Remuneration Review, and Performance Agreement 2019-2020
establishment
|
Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
|
The withholding of the information is necessary:
· Section 7(2)(a)
To protect the privacy of
natural persons, including that of a deceased person
· Section
7(2)(j)
To prevent the disclosure
or use of official information for improper gain or improper advantage
|
The meeting went into public excluded session at 2.16p.m.
and resumed in public session at 5.01p.m.
Restatements
It was resolved while the public was
excluded:
|
1
|
PUBLIC EXCLUDED: People
metrics for quarter ending 31 March 2019
|
|
|
Agrees that Report R10208), Attachments (A1961206) and the
decision (CEE/2019/10) be excluded from public release at this time.
|
|
2
|
PUBLIC EXCLUDED: Chief
Executive's Performance Report - end of year self-review
|
|
|
Agrees that Report (R10220) and the decision
(CEE/2019/011) be excluded from public release at this time.
|
|
3
|
PUBLIC EXCLUDED: Timing of
processes for Chief Executive Performance Review 2018-2019, Remuneration
Review, and Performance Agreement 2019-2020 establishment
|
|
|
Agrees that Report (R10222), Attachments (A2191116)
and the decision (CEE/2019/012) be released from public excluded business
after final adoption by Council.
|
There being no further business the meeting ended at 5.01p.m.
Confirmed as a correct record of proceedings:
Chairperson
Date