Present: Councillor
S Walker (Chairperson), Councillors L Acland, P Matheson, M Lawrey, G Noonan, T
Skinner and M Rutledge (Deputy Chairperson)
In
Attendance: Councillors I Barker and B McGurk, Chief
Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), Group
Manager Corporate Services (N Harrison) and Governance Adviser (E Stephenson)
Apology: Her
Worship the Mayor Reese
Prior to the start of the
meeting, the Chairperson spoke to a group in the public gallery and agreed to
delay the meeting start slightly to enable the group to appoint spokespersons
to speak on their behalf at the unplanned public forum.
1. Apologies
2. Confirmation
of Order of Business
The Chairperson advised that the
Chairperson’s Report would be considered prior to the morning tea break.
3. Interests
There were no updates to the
Interests Register, and no interests with items on the agenda were declared.
4. Public
Forum
John Sauer and Andrea Taylor,
Residents of Hampden Terrace - Hampden Street/Waimea Road Intersection Safety
Improvements
Ms Taylor and Mr Sauer spoke
about the lack of consultation on the safety improvements proposal. Ms Taylor said
that she was not aware of any problems and was not convinced that the proposal
would work. She questioned what future problems the proposal would cause and
where traffic would be driven as a result. She said that a lot of residents had
not received letters regarding the proposal and they were asking for a delay in
the decision as they were not even aware there was a report on this issue.
Ms Taylor noted that the main
congestion took place at school times and that he thought this was a very
extreme response and could be managed differently.
Ms Taylor and Mr Sauer answered
questions regarding their presentation.
5. Confirmation
of Minutes
5.1 27
June 2019
Document number M4323, agenda
pages 8 - 11 refer.
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Resolved WI/2019/048
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That
the Works and Infrastructure Committee
1. Confirms the minutes of the
meeting of the Works and Infrastructure Committee, held on 27 June 2019, as a
true and correct record.
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Rutledge/Lawrey Carried
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6. Hampden
Street/Waimea Road Intersection Safety Improvements (Agenda Item 7)
Document number R10230, agenda
pages 12 - 30 refer.
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Team Leader Transport Activity Management, Sue McAuley, provided
background on the issues and the reasons that a trial was being recommended.
Senior Engineering Officer, Andy High, noted the extensive
crash history, with cycle crashes in multiple years causing a number of
injuries.
Ms McAuley and Mr Andy High,
answered questions regarding:
·
the length of
the trial period
·
monitoring
·
crash history
·
traffic modelling
·
key
stakeholders
·
the impact of
school drop-off and pick-ups
·
emergency
services access
·
a
communications plan
·
inconvenience
to residents
·
signage
·
wider community
feedback
·
the possibility
of a change in the school drop-off point.
A request was made to minimise disruption for residents
during the trial.
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Resolved WI/2019/049
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That the Works and Infrastructure Committee
1. Receives
the report Hampden Street/Waimea Road Intersection Safety Improvements
(R10230) and its Attachments
(A2234700, A2215043 and A2231370); and
2. Approves
the installation of trial measures, for an approximate period of 12 months,
to temporarily close the entry/exit into Hampden Street (west) from Waimea
Road to vehicle traffic as detailed in report R10230; and
3. Notes that the impacts
of the trial will be monitored and the results reported back to the Works and
Infrastructure Committee before any decision on any permanent road closures
are made.
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Acland/Lawrey Carried
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7. Chairperson's Report
(Agenda Item 6)
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The Chairperson tabled his report. He expressed
thanks to officers and requested that his thanks be conveyed to all staff
involved with the work of the Committee. He spoke of the committee’s
achievements and the positive outcome of the Infrastructure team’s new
approach. He noted that he had missed mentioning the Long Term Plan
deliberations for infrastructure spend in his report, which entailed
approximately $400m over the next ten years.
The Chairperson was also
thanked for his Chairmanship of the Committee.
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Resolved WI/2019/050
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That the Works and Infrastructure
Committee
1.
Receives the Chairperson’s Report (A2243735) .
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Rutledge/Matheson Carried
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Attachments
1 A2243735
Chairperson's Report
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The meeting was adjourned at 10.35 a.m.
and reconvened at 10.53a.m. Councillors Acland and Skinner were not present.
8. Works
and Infrastructure Quarterly Report to 30 June 2019
Document number R10334, agenda
pages 31 - 96 refer.
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Manager Capital Projects, Lois Plum, Manager Utilities, David
Light and Team
Leader Transport Activity Management, Sue McAuley, were present for this
item. Ms Plum noted this was the last quarterly report for the financial year
and highlighted projects and achievements. Officers answered questions
regarding the Quarterly Report.
Attendance: Councillor Acland returned to the meeting at
10.58a.m.
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Resolved WI/2019/051
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That the Works and Infrastructure Committee
1. Receives
the report Works and Infrastructure Quarterly Report to 30 June 2019 (R10334) and its attachments (A2231606,
A2231604).
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Walker/Rutledge Carried
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9. Consideration
of Nelson City Council 2019/20 Annual Plan submissions by the Nelson Tasman
Joint Regional Landfill Business Unit
Document number R10293, agenda
pages 97 - 108 refer.
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Nelson Tasman Joint Regional Landfill Business Unit
(NTRLBU) Acting General Manager, Mr Don Clifford, summarised the background
for the report and answered questions regarding York Valley Landfill fee
increases andHazardous Activities and Industries List (HAIL) material.
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Resolved WI/2019/052
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That the Works and Infrastructure Committee
1. Receives
the report Consideration of Nelson City Council 2019/20 Annual Plan
submissions by the Nelson Tasman Joint Regional Landfill Business Unit
(R10293) and its attachment
(A2226216); and
2. Notes
the resolutions from the Nelson Tasman Regional Landfill Business Unit in
relation to the four submissions received by the Nelson City Council as part
of its 2019/20 Annual Plan specifically that:
a) the 2019 – 2020 fees and charges for
York Valley landfill remain unchanged; and
b) the fees and charges and associated discounts
for Hazardous Activities and Industries List material from both residential
and commercial sites for 2019/2020 are still applicable; and
c) the Committee requests
further work on the matter regarding receiving material from Hazardous
Activities and Industries List sites.
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Walker/Matheson Carried
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10. Nelson
Regional Sewerage Business Unit 2019/20 Business Plan
Document number R9841, agenda
pages 109 - 136 refer.
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Nelson Regional Sewerage Unit (NRSBU) Acting General
Manager, Mr Don Clifford spoke to the report and answered questions.
The meeting was adjourned at 11.31a.m. and reconvened at
11.35a.m.
Following discussion, it was agreed that the addition of
‘subject to a reciprocal resolution by the Tasman District
Council’ (TDC) be added to the recommendation.
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Resolved WI/2019/053
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That, subject to a reciprocal resolution from the Tasman
District Council, the Works and Infrastructure Committee
1. Receives
the report Nelson Regional Sewerage Business Unit 2019/20 Business Plan
(R9841) and its attachments
(A2227841 and A2231037); and
2. Notes
that the General Manager and Operational Services for the Nelson Sewerage
Business Unit will be brought back in-house to Nelson City Council as
administering authority.
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Noonan/Rutledge Carried
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Recommendation to Council WI/2019/054
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That, subject to a reciprocal
resolution from the Tasman District Council, the Council
1. Approves
the Nelson Regional Sewerage Business Unit 2019/20 Business Plan (A2227841).
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Noonan/Rutledge Carried
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Attendance: Councillor Acland returned to the meeting at 11.37a.m.
11. Nelson
Tasman Joint Waste Management and Minimisation Plan
Document number R9494, agenda
pages 137 - 190 refer.
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Environmental Programmes Adviser, Karen Lee and David
Stephenson of TDC, answered questions regarding targets and modelling, recycling,
an upcoming proposal regarding mandatory product stewardship, reduction
targets, upcoming projects, rapidly changing technology, volumes of waste in
Tasman and Nelson, recycling contamination and the need for waste reduction
and education.
Mr Stephenson advised that TDC had adopted the plan that
morning. A suggestion was made to add ‘fly tipping’ and its
meaning to the glossary.
Attendance: Councillor Skinner returned to the meeting at
11.48a.m.
It was noted that this was an enabling document, and would
allow an action plan to achieve waste reduction.
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Resolved WI/2019/055
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That the Works and Infrastructure Committee
1. Receives
the report Nelson Tasman Joint Waste Management and Minimisation Plan Report and
its attachment (A2227838).
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Walker/Matheson Carried
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Recommendation to Council WI/2019/056
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That the Council
1. Approves
the Nelson Tasman Joint Waste Management and Minimisation Plan (A2227838),
subject to a reciprocal agreement by Tasman District Council; and
2. Notes
that the scope, timing and funding of proposed activities in the Joint Waste
Management and Minimisation Plan will be considered in the development of the
Long Term Plan 2021-2031.
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Walker/Matheson Carried
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12. Exclusion
of the Public
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Resolved WI/2019/057
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That
the Works and Infrastructure Committee
1. Excludes the public from the following
parts of the proceedings of this meeting.
2. The general subject of each matter to be considered while the
public is excluded, the reason for passing this resolution in relation to
each matter and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution are as follows:
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Rutledge/Skinner Carried
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Item
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General subject of each matter to be
considered
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Reason for passing this resolution in
relation to each matter
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Particular interests protected (where
applicable)
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1
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Works and Infrastructure Committee Meeting - Public
Excluded Minutes - 27 June 2019
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Section 48(1)(a)
The public conduct of this matter would be likely to
result in disclosure of information for which good reason exists under
section 7.
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The withholding of the information is necessary:
· Section 7(2)(i)
To enable the
local authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
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The meeting went into public excluded session at 12.13p.m.
and resumed in public session at 12.14p.m.
Please note that as the only
business transacted in public excluded was to confirm the minutes, this
business has been recorded in the public minutes. In accordance with the Local
Government Official Information Meetings Act, no reason for withholding this
information from the public exists.
13. Confirmation of Minutes
13.1 27 June 2019
Document number M4324, agenda
pages 3 - 5 refer.
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Resolved WI/2019/058
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That the Works and
Infrastructure Committee
1. Confirms the minutes of part
of the meeting of the Works and Infrastructure Committee, held with the
public excluded on 27 June 2019, as a true and correct record.
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Rutledge/Skinner Carried
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14. Re-admittance
of the Public
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Resolved
WI/2019/061
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That the Council
1.
Re-admits the public to the meeting.
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There being no further business the meeting ended at 12.14p.m.
CONFIRMED AS A TRUE AND
CORRECT RECORD BY THE CHAIRPERSON AND CHIEF EXECUTIVE UNDER STANDING ORDER
26.4:
Chairperson
Date
Chief
Executive Date