Minutes of a meeting of the Sports and Recreation Committee

Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson

On Tuesday 20 August 2019, commencing at 9.04a.m.

Present:              Councillor T Skinner (Chairperson), I Barker, M Courtney, B Dahlberg (Deputy Chairperson), K Fulton, B McGurk and S Walker

In Attendance:   Councillors M Lawrey and G Noonan, Chief Executive (P Dougherty), Group Manager Community Services (R Ball), and Governance Adviser (J Brandt) and Youth Councillors Holly Goulter and Leila Challenger

Apology:             Her Worship Mayor Reese for lateness

 

 

1.       Apologies

Resolved SPO/2019/029
	That the Sports and Recreation Committee 1.        Receives and accepts an apology from Her Worship Mayor Reese for lateness.
Courtney/McGurk Carried

2.       Confirmation of Order of Business

There was no change to the order of business.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum 

There was no public forum.

5.       Confirmation of Minutes

5.1      2 July 2019

Document number M4339, agenda pages 7 - 10 refer.

Resolved SPO/2019/030
	That the Sports and Recreation Committee 1.    Confirms the minutes of the meeting of the Sports and Recreation Committee, held on 2 July 2019, as a true and correct record.
McGurk/Walker                                                                            Carried

6.       Chairperson's Report

Document number R10429, agenda pages 11 - 12 refer.

The Chairperson presented the report, noting the positive community feedback received regarding recent improvements made to the Riverside Swimming Pool facility.

Resolved SPO/2019/031
	That the Sports and Recreation Committee 1.    Receives the report Chairperson's Report (R10429).
Walker/Dahlberg                                                                          Carried

  

7.       Sports and Recreation Committee Quarterly Report to 30 June 2019

Document number R10335, agenda pages 13 - 39 refer.

The report was presented by the Manager Parks and Facilities, Rosie Bartlett, the Parks and Facilities Asset Planner, Paul Harrington, and the Property and Facilities Asset Manager, Jane Loughnan.

Ms Bartlett tabled updated information for agenda pages 26 (A2246490) and 39 (A2230167).

Attendance: Councillor Fulton joined the meeting at 9.11a.m.

Mr Harrington made a correction to agenda page 20 item 5.2, noting references to the Great Taste Trail ought to read Dunn Trail.

Officers answered questions regarding the water sports building at the marina, timing for costing options, development of a business case and the scale of the project. Further questions were answered regarding the Marina hardstand, including biosecurity values, a possible rostering system for annual boat cleaning, the revaluation of marina assets and fees.

Other items discussed were progress with the Maitai Mountain Bike Hub, the increase in Brook Camp expenditure, City Play Space, a youth development for Stoke, as well as capital expenditure variances regarding Saxton Field and neighbourhood parks.

Attendance: Councillor McGurk left the meeting from 9.36a.m. to 9.41a.m.

Resolved SPO/2019/032
	That the Sports and Recreation Committee 1.    Receives the report Sports and Recreation Committee Quarterly Report to 30 June 2019 (R10335) and its attachments (A2229249 and A2230168).
Barker/Fulton                                                                               Carried
Attachments 1    A2246490 - updated information for agenda page 26 - Quarterly report 2    A2230168 - updated information for agenda page 39 - Quarterly report attachment 2

 

Attendance: Her Worship Mayor Reese joined the meeting at 10.03a.m.

8.       Council Facilities Venue Hire Fund: Criteria

Document number R10349, agenda pages 40 - 52 refer.

Team Leader Facilities, Gary Alsop, and Manager Strategy, Mark Tregurtha, answered questions about the Nelson Regional Development Agency administering the fund on behalf of Council.

Discussion took place regarding the proposed criteria and support for educational not-for-profit conferences and symposiums was noted.

The meeting was adjourned from 10.47a.m. to 11.05a.m.

Subsequent to the earlier discussion, it was agreed that an additional point be added under the Funding Criteria (page 3 of attachment 1) with the following wording:

7. Not-for-profit events, which have an educational, social or community focus.

Furthermore, it was agreed to amend point 2 under Ineligibility (page 4 of attachment 1) with the following wording:

2. Commercially focused conventions, conferences, trade shows and exhibitions.

 

Resolved SPO/2019/033
	That the Sports and Recreation Committee 1.    Receives the report Council Facilities Venue Hire Fund: Criteria (R10349) and its attachment (A2215195). Dahlberg/ McGurk carried.
Dahlberg/McGurk                                                                         Carried
Recommendation to Council SPO/2019/034
	That the Council 1.    Approves the criteria for the Council Facilities Venue Hire Fund, set out in Attachment 1 (A2215195) with the changes discussed for pages 3 and 4 of the attachment 1; and 2.    Notes that requests for discounts from Mainland Netball, Nelson Tasman Chamber of Commerce (NTCC), and the Nelson Residents Association  are proposed to be approved by officers until criteria for the Council Facilities Venue Hire Fund are approved by Council; and 3.    Directs officers to update the Sports and Recreation Committee on the operation of the Council Facilities Venue Hire Fund via the Quarterly Report and, at the end of 2019/20, to provide a review of the fund.
Dahlberg/McGurk                                                                         Carried

       

9.       Exclusion of the Public

Resolved SPO/2019/035
	That the Sports and Recreation Committee 1.        Excludes the public from the following parts of the proceedings of this meeting. 2.        The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
Walker/McGurk                                                                            Carried

 

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Sports and Recreation Committee Meeting - Public Excluded Minutes -  2 July 2019	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: ·    Section 7(2)(a)      To protect the privacy of natural persons, including that of a deceased person
2	Chairperson's Report	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: ·   Section 7(2)(i)      To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
3	Brook Valley Holiday Park: Relocatable Home Park	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: ·   Section 7(2)(a)      To protect the privacy of natural persons, including that of a deceased person ·         Section 7(2)(g) To maintain legal professional privilege.

The meeting went into public excluded session at 11.12a.m. and resumed in public session at 12.39p.m.

 

Restatements

 

It was resolved while the public was excluded:

 

1	PUBLIC EXCLUDED: Chairperson's Report
	3.     Agrees that Report (R10428) and the decision         (SR/2019/037) be excluded from public release at this         time.

 

  

 

There being no further business the meeting ended at 12.39p.m.

 

CONFIRMED AS A TRUE AND CORRECT RECORD BY THE CHAIRPERSON AND CHIEF EXECUTIVE UNDER STANDING ORDER 26.4:

 

                                                       Chairperson                                     Date

 

                                                       Chief Executive                               Date