Minutes of a meeting of the Joint Shareholders Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Tuesday 20 August 2019, commencing at 1.33p.m.
Present: Her Worship the Mayor of Nelson R Reese (Chairperson), His Worship the Mayor of Tasman R Kempthorne, I Barker, M Courtney, G Noonan, and T Skinner, Tasman District Councillors T King, S Bryant, D Ogilvie and T Tuffnell
In Attendance: Tasman District Council (TDC) Chief Executive (J Dowding) and Corporate Services Manager (M Drummond), Nelson City Council Chief Executive (P Dougherty), Group Manager Corporate Services (N Harrison) and Governance Adviser (E Stephenson)
Apologies : Councillors P Canton and P Matheson
Resolved JSC/2019/010 |
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That the Joint Shareholders Committee 1. Receives and accepts the apologies from Councillors Canton and Matheson.
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2. Confirmation of Order of Business
Councillor T King subsequently declared an interest in Public Excluded Agenda Item 2 - Port Nelson Limited Draft Statement of Corporate Intent, and Item 3 - Directors’ remuneration 2019 – Port Nelson Limited and Nelson Airport Limited and left the meeting for those items.
Councillor G Noonan subsequently declared an interest in Item 4 - Nelson Airport Ltd - Final Statement of Intent 2019-2020 and Public Excluded Agenda Item 5 - Directors' remuneration 2019 - Port Nelson Limited and Nelson Airport Limited and Item 5 - Nelson Airport Ltd Director Rotation and left the meeting for those items.
There was no public forum.
7.1 16 April 2019
Document number M4165, agenda pages 7 - 11 refer.
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That the Joint Shareholders Committee 1. Confirms the minutes of the meeting of the Joint Shareholders Committee, held on 16 April 2019, as a true and correct record. |
Phil Lough, Chairperson, Matt McDonald, Acting Chief Executive Officer and Daryl Wehner, Chief Financial Officer, Port Nelson Ltd, were in attendance for Item 2 of the Public Excluded agenda to answer questions and, accordingly, the following resolution was required to be passed:
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
1 |
Joint Shareholders Committee Meeting - Public Excluded Minutes - 16 April 2019 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
2 |
Port Nelson Limited Draft Statement of Corporate Intent 2019/22
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
3 |
Directors' remuneration 2019 - Port Nelson Limited and Nelson Airport Limited
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
4 |
Tasman Bays Heritage Trust - Adoption of Final Statement of Intent and Trustee Remuneration
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
5 |
Nelson Airport Ltd Director Rotation
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
The meeting went into public excluded session at 1.36p.m. and resumed in public session at 2.28p.m.
Restatements
It was resolved while the public was excluded:
1 |
PUBLIC EXCLUDED: Port Nelson Limited Draft Statement of Corporate Intent 2019/22 |
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That the Joint Shareholders Committee 4. Agrees that the decision and Port Nelson Limited Statement of Corporate Intent (A2218598) be released from public excluded business once negotiations are concluded and the Statement of Corporate Intent is finalised; and 5. Agrees that Report Port Nelson Limited Draft Statement of Corporate Intent 2019/22 (R9970) be excluded from public release at this time.
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2 |
PUBLIC EXCLUDED: Directors' remuneration 2019 - Port Nelson Limited and Nelson Airport Limited |
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That the Joint Shareholders Committee 4. Agrees that the report (R9960) and decisions be released from public excluded business once the 2019 Annual General Meetings have taken place.
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3 |
PUBLIC EXCLUDED: Tasman Bays Heritage Trust - Adoption of Final Statement of Intent and Trustee Remuneration |
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That the Joint Shareholders Committee 5. Agrees that the report and decisions be released from public excluded business once the 2019 Tasman Bays Heritage Trust Annual General Meeting has taken place.
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4 |
PUBLIC EXCLUDED: Nelson Airport Ltd Director Rotation |
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That the Joint Shareholders Committee 3. Agrees that the decision (JSC/2019/018) only be released from public excluded business once negotiations are concluded.
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9. Nelson Airport Ltd - Final Statement of Intent 2019-2020
Document number R10387, agenda pages 12 - 36 refer.
Councillor Noonan declared an interest in this item and left the meeting at 2.28p.m.
In response to a question regarding increasing sustainability, TDC Manager Corporate Services, Mike Drummond advised that as the committee had previously advised that there were no matters to address on the draft Statement of Intent (SOI), the next opportunity to address any concerns was in the next SOI.
There being no further business the meeting ended at 2.35p.m.
CONFIRMED AS A TRUE AND CORRECT RECORD BY THE MAYORS AND CHIEF EXECUTIVES OF NELSON CITY COUNCIL AND TASMAN DISTRICT COUNCIL UNDER NCC STANDING ORDER 26.4:
Mayor
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Mayor
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