Minutes of a meeting of the Community Services Committee
Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson
On Thursday 29 August 2019, commencing at 9.03a.m.
Present: Councillor G Noonan (Chairperson), Councillors M Courtney (Deputy Chairperson), K Fulton, B McGurk, P Matheson and M Rutledge
In Attendance: Councillors I Barker, T Skinner, S Walker, Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), , Group Manager Community Services (R Ball), Group Manager Strategy and Communications (N McDonald) and Governance Adviser (J Brandt) and Youth Councillors Ruby Heslop and Nathan Dunn
Apologies : Her Worship the Mayor R Reese, Cr Lawrey and Cr Rutledge for lateness
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That the Community Services Committee 1. Receives and accepts apologies from Her Worship the Mayor R Reese, Councillor Lawrey, and, for lateness, from Councillor Rutledge. |
2. Confirmation of Order of Business
There was no change to the order of business.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
There was no public forum.
5.1 30 May 2019
Document number M4259, agenda pages 7 - 13 refer.
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That the Community Services Committee 1. Confirms the minutes of the meeting of the Community Services Committee, held on 30 May 2019, as a true and correct record. |
6. Chairperson's Report for 2016-2019 Triennium
Document number R10443, agenda pages 14 - 18 refer.
The Chairperson presented her report and tabled an update on a number of projects underway, programmed or planned in Stoke (A2259314).
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That the Community Services Committee 1. Receives the report Chairperson's Report for 2016-2019 Triennium (R10443). |
1 A2259314 - Chairperson's Report - Stoke update |
7. Youth Council Update
Youth Councillors Ruby Heslop and Nathan Dunn presented the Youth Council update, noting they had met with other Youth Councils around the country to network and discuss mutually relevant topics. Other focus points noted were the upcoming local government elections, work undertaken to encourage young voters, and their involvement with a petition to lower the voting age to 16 years.
8. Community Services Committee Quarterly Report to 30 June 2019
Document number R10333, agenda pages 19 - 51 refer.
Acting Manager Community Partnerships, Mark Preston-Thomas noted a correction to item 9.1, namely that the date of completion for the Queens Gardens toilet upgrade had been 19 August.
Attendance: Cr Matheson left the meeting from 9.17a.m. to 9.20a.m.
The Group Manager Community Services, Roger Ball, and Manager Libraries, Sarina Barron, answered a question about security incidents at the Elma Turner Library, noting mitigation measures taken including security guards, management intervention and staffing changes at Nellie Nightingale Library Memorial. Officers further noted they were working in partnership with police and other organisations and that security aspects would be part of any design brief for future library redevelopments.
Officers answered questions regarding item 9.14, noting the Founders Heritage Park Café was privately owned and that the lease of the café was managed by the owner of the building.
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That the Community Services Committee 1. Receives the report Community Services Committee Quarterly Report to 30 June 2019 (R10333) and its attachments (A2229252, A1157454 and A2233909). |
9. Rule Change for Friends of Founders Park
Document number R9878, agenda pages 52 - 58 refer.
Team Leader Arts and Heritage, Mark Preston-Thomas presented the report.
10. Tahunanui Lions Playground Toilets
Document number R10255, agenda pages 59 - 80 refer.
Jane Loughnan, Property and Facilities Asset Manager, and Ajith Rajmohan, Project Manager, presented the report.
The officers answered questions regarding the recommended option, such as plans for environmentally friendly qualities, the building’s ability to deal with sea level rise or erosion, the provision of a floor plan in a future report, demolition costs and costs in general, noting the advantages of prefabricated buildings.
The Group Manager Community Services clarified that the funding from the Ministry of Business, Innovation and Employment was specifically to further enhance the project. It was noted that the full scope was not known when the Long Term Plan was approved.
Discussion regarding the design brief for the toilets took place and it was noted that officers would explore solar hot showers and toilets made of alternatives to stainless steel, and seek further involvement from the Arts Council and the Committee’s Chair and Deputy Chair.
Document number R10374, agenda pages 81 - 88 refer.
Jane Loughnan, Property and Facilities Asset Manager, presented the report.
It was noted that officers would explore toilets made of alternative material to stainless steel, and seek involvement from the Arts Council in the design of the toilets.
Attendance: Councillor Rutledge returned to the meeting at 10.28a.m.
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
1 |
Community Services Committee Meeting - Public Excluded Minutes - 30 May 2019 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(g) To maintain legal professional privilege · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 10.28a.m. and resumed in public session at 10.29a.m.
Please note that as the only business transacted in public excluded was to confirm the minutes and receive the status report, this business has been recorded in the public minutes. In accordance with the Local Government Official Information Meetings Act, no reason for withholding this information from the public exists.
13. Confirmation of Public Excluded Minutes
13.1 30 May 2019
Document number M4260, public excluded agenda pages 3 - 8 refer.
Resolved CS/2019/056 |
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That the Community Services Committee 1. Confirms the minutes of part of the meeting of the Community Services Committee, held with the public excluded on 30 May 2019, as a true and correct record. |
McGurk/Matheson Carried |
14. Re-admittance of the Public
Resolved CS/2019/057 |
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That the Community Services Committee 1. Re-admits the public to the meeting. |
There being no further business the meeting ended at 10.29a.m.
CONFIRMED AS A TRUE AND CORRECT RECORD BY THE CHAIRPERSON AND CHIEF EXECUTIVE UNDER STANDING ORDER 26.4:
Chairperson
Date
Chief
Executive Date