Minutes of a meeting of the Governance Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 25 July 2019, commencing at 9.04a.m.
Present: Councillor I Barker (Chairperson), Her Worship the Mayor R Reese, Councillors L Acland, M Courtney, B Dahlberg (Deputy Chairperson), M Rutledge, T Skinner, S Walker, Mr J Murray and Mr J Peters
In Attendance: Group Manager Strategy and Communications (N McDonald) and Governance Adviser (J Brandt), Youth Councillors Grier Rollinson and Leila Challenger
Apology: Councillor Noonan, and Councillor Rutledge for lateness
1. Apologies
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1. Receives and accepts an apology from Councillor Noonan and from Councillor Rutledge for lateness. |
2. Confirmation of Order of Business
No change to the order of business
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
There was no public forum.
5.1 13 June 2019
Document number M4279, agenda pages 7 - 14 refer.
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1. Confirms the minutes of the meeting of the Governance Committee, held on 13 June 2019, as a true and correct record. |
6. Chairperson's Report
There was no Chairperson’s report.
7. Nelson Regional Development Agency - draft Statement of Intent 2019/20
Document number R10185, agenda pages 15 - 48 refer.
Mark Tregurtha, Manager Strategy, presented the report and answered questions about separate service contracts Nelson City Council had with the Nelson Regional Development Agency (NRDA), what services they were for and to what value.
NRDA Chairperson Meg Matthews and NRDA Chief Executive Mark Rawson joined the table. They answered questions about the need for more resources to maintain current service levels, funding options being explored, and community expectations as expressed at the Te Tauihu Intergenerational Strategy consultations.
Attendance: Councillor Rutledge joined the meeting at 9.39a.m.
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1. Receives the report Nelson Regional Development Agency - draft Statement of Intent 2019/20 (R10185) and its attachments (A2220577 and A2066401). |
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1. Agrees that the Nelson Regional Development Agency Statement of Intent 2019/20 meets Council’s expectations and is approved as the final Statement of Intent for 2019/20. |
Attendance: The Mayor left the meeting at 9.42a.m.
Hemi Toia, Jo Rainey and Matt Griffin were going to be in attendance for Item 2 (Nelson Cycle Lift Society and Nelson Adventure Park Ltd – Presentation) of the Public Excluded agenda to answer questions and, accordingly, the following resolution was required to be passed:
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1. Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that Hemi Toia, Jo Rainey, and Matt Griffin of Nelson Adventure Park Ltd remain after the public has been excluded, for Item 2 of the Public Excluded agenda (Nelson Cycle Lift Society and Nelson Adventure Park Ltd - Presentation), as they have knowledge that will assist the meeting. |
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1. Excludes the public from the following parts of the proceedings of this meeting. 2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Governance Committee Meeting - Public Excluded Minutes - 13 June 2019 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
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2 |
Nelson Cycle Lift Society and Nelson Adventure Park Ltd - Presentation
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information |
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3 |
Nelmac director reappointment
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
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4 |
Nelson Regional Development Agency - Director Remuneration - 2019
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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5 |
Strategic Property Acquisition - Stoke
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 9.43a.m., during which time the Mayor returned, and resumed in public session at 11.16a.m.
Restatements
It was resolved while the public was excluded:
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PUBLIC EXCLUDED: Nelson Cycle Lift Society and Nelson Adventure Park Ltd - Presentation |
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That the Governance Committee 1. Receives the report Nelson Cycle Lift Society and Nelson Adventure Park Ltd - Presentation (R10358); and 2. Agrees that Report (R10358) be excluded from public release at this time.
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2 |
PUBLIC EXCLUDED: Nelmac director reappointment |
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That the Governance Committee 1. Receives the report Nelmac director reappointment (R10263) and its attachments (A2205856 and A284857).
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3 |
PUBLIC EXCLUDED: Nelson Regional Development Agency - Director Remuneration - 2019 |
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That the Governance Committee 1. Receives the report Nelson Regional Development Agency - Director Remuneration - 2019 (R10021) and its attachment (A2045559).
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PUBLIC EXCLUDED: Strategic Property Acquisition - Stoke |
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That the Committee 1. Receives the report Strategic Property Acquisition - Stoke (R10153) and its attachment (A2188554).
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There being no further business the meeting ended at 11.16a.m.
Confirmed as a correct record of proceedings:
Chairperson
Date