Minutes of a meeting of the Governance Committee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Thursday 25 July 2019, commencing at 9.04a.m.

 

Present:              Councillor I Barker (Chairperson), Her Worship the Mayor R Reese, Councillors L Acland, M Courtney, B Dahlberg (Deputy Chairperson), M Rutledge, T Skinner, S Walker, Mr J Murray and Mr J Peters

In Attendance:   Group Manager Strategy and Communications (N McDonald) and Governance Adviser (J Brandt), Youth Councillors Grier Rollinson and Leila Challenger

Apology:             Councillor Noonan, and Councillor Rutledge for lateness

 

 

1.       Apologies

Resolved GOV/2019/058

 

That the Governance Committee

1.        Receives and accepts an apology from Councillor Noonan and from Councillor Rutledge for lateness.

Courtney/Dahlberg                                                                      Carried

 

2.       Confirmation of Order of Business

No change to the order of business

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum 

There was no public forum.

5.       Confirmation of Minutes

5.1      13 June 2019

Document number M4279, agenda pages 7 - 14 refer.

Resolved GOV/2019/059

 

That the Governance Committee

1.    Confirms the minutes of the meeting of the Governance Committee, held on 13 June 2019, as a true and correct record.

Dahlberg/Walker                                                                          Carried

  

6.       Chairperson's Report  

There was no Chairperson’s report.

7.       Nelson Regional Development Agency - draft Statement of Intent 2019/20

Document number R10185, agenda pages 15 - 48 refer.

Mark Tregurtha, Manager Strategy, presented the report and answered questions about separate service contracts Nelson City Council had with the Nelson Regional Development Agency (NRDA), what services they were for and to what value.

NRDA Chairperson Meg Matthews and NRDA Chief Executive Mark Rawson joined the table. They answered questions about the need for more resources to maintain current service levels, funding options being explored, and community expectations as expressed at the Te Tauihu Intergenerational Strategy consultations.

Attendance: Councillor Rutledge joined the meeting at 9.39a.m.

 

Resolved GOV/2019/060

 

That the Governance Committee

1.    Receives the report Nelson Regional Development Agency - draft Statement of Intent 2019/20 (R10185) and its attachments (A2220577 and A2066401).

Her Worship the Mayor/Peters                                                      Carried

Recommendation to Council GOV/2019/061

 

That the Council

1.    Agrees that the Nelson Regional Development Agency Statement of Intent 2019/20 meets Council’s expectations and is approved as the final Statement of Intent for 2019/20.

Her Worship the Mayor/Peters                                                      Carried

    

Attendance: The Mayor left the meeting at 9.42a.m.

  

8.       Exclusion of the Public

Hemi Toia, Jo Rainey and Matt Griffin were going to be in attendance for Item 2 (Nelson Cycle Lift Society and Nelson Adventure Park Ltd – Presentation) of the Public Excluded agenda to answer questions and, accordingly, the following resolution was required to be passed:

Resolved GOV/2019/062

 

That the Governance Committee

1.        Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that Hemi Toia, Jo Rainey, and Matt Griffin of Nelson Adventure Park Ltd remain after the public has been excluded, for Item 2 of the Public Excluded agenda (Nelson Cycle Lift Society and Nelson Adventure Park Ltd - Presentation), as they have knowledge that will assist the meeting.

Skinner/Rutledge                                                                         Carried

Resolved GOV/2019/063

 

That the Governance Committee

1.        Excludes the public from the following parts of the proceedings of this meeting.

2.        The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Skinner/Rutledge                                                                         Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Governance Committee Meeting - Public Excluded Minutes -  13 June 2019

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·    Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

·   Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

2

Nelson Cycle Lift Society and Nelson Adventure Park Ltd - Presentation

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(b)(ii)

     To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

3

Nelmac director reappointment

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

4

Nelson Regional Development Agency - Director Remuneration - 2019

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

5

Strategic Property Acquisition - Stoke

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into public excluded session at 9.43a.m., during which time the Mayor returned, and resumed in public session at 11.16a.m.

 

Restatements

 

It was resolved while the public was excluded:

 

1

PUBLIC EXCLUDED: Nelson Cycle Lift Society and Nelson Adventure Park Ltd - Presentation

 

That the Governance Committee

1.    Receives the report Nelson Cycle Lift Society   and Nelson Adventure Park Ltd -         Presentation (R10358); and

2.    Agrees that Report (R10358) be excluded         from public release at this time.

 

 

2

PUBLIC EXCLUDED: Nelmac director reappointment

 

That the Governance Committee

1.    Receives the report Nelmac director reappointment         (R10263) and its attachments (A2205856 and         A284857).

 

 

3

PUBLIC EXCLUDED: Nelson Regional Development Agency - Director Remuneration - 2019

 

That the Governance Committee

1.    Receives the report Nelson Regional         Development Agency - Director         Remuneration - 2019 (R10021) and its         attachment (A2045559).

 

 

4

PUBLIC EXCLUDED: Strategic Property Acquisition - Stoke

 

That the Committee

1.    Receives the report Strategic Property Acquisition -         Stoke (R10153) and its attachment (A2188554).

 

  

 

There being no further business the meeting ended at 11.16a.m.

 

Confirmed as a correct record of proceedings:

 

 

 

                                                       Chairperson                                     Date