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AGENDA

Ordinary meeting of the

 

Works and Infrastructure Committee

 

Thursday 27 June 2019

Commencing at 11.00a.m.

Council Chamber

Civic House

110 Trafalgar Street, Nelson

 

Pat Dougherty

Chief Executive

 

Membership: Councillor Stuart Walker (Chairperson), Her Worship the Mayor Rachel Reese, Councillors Luke Acland, Paul Matheson, Matt Lawrey, Gaile Noonan, Tim Skinner and Mike Rutledge (Deputy Chairperson)

Quorum: 4

 

Nelson City Council Disclaimer

Please note that the contents of these Council and Committee Agendas have yet to be considered by Council and officer recommendations may be altered or changed by the Council in the process of making the formal Council decision.

Guidelines for councillors attending the meeting, who are not members of the Committee, as set out in Standing Order 12.1:

·      All councillors, whether or not they are members of the Committee, may attend Committee meetings

·      At the discretion of the Chair, councillors who are not Committee members may speak, or ask questions about a matter.

·      Only Committee members may vote on any matter before the Committee

It is good practice for both Committee members and non-Committee members to declare any interests in items on the agenda.  They should withdraw from the room for discussion and voting on any of these items.

 

N-logotype-black-wideWorks and Infrastructure Committee

27 June 2019

 

 

Page No.

 

1.       Apologies

Nil

2.       Confirmation of Order of Business

3.       Interests

3.1       Updates to the Interests Register

3.2       Identify any conflicts of interest in the agenda

4.       Public Forum

4.1       Clare Scott - Speed reduction measures for Kawai Street South

5.       Confirmation of Minutes

5.1       23 May 2019                                                                            6 - 15

Document number M4236

Recommendation

That the Works and Infrastructure Committee

1.     Confirms the minutes of the meeting of the Works and Infrastructure Committee, held on 23 May 2019, as a true and correct record.

     

6.       Chairperson's Report       

Public Excluded Business

7.       Exclusion of the Public

Recommendation

That the Works and Infrastructure Committee

1.       Excludes the public from the following parts of the proceedings of this meeting.

2.       The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: 

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Works and Infrastructure Committee Meeting - Public Excluded Minutes -  23 May 2019

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·    Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

·    Section 7(2)(b)(ii)

     To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

·       Section 7(2)(g)

     To maintain legal professional privilege

·    Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

2

Part of Princes Drive - proposed road stopping

Still being negotiated with land owners

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

 

 Note:(delete as appropriate)

·             Lunch will be provided. (delete as appropriate)

·             Youth Councillors Ollie Ransom and Jessica Hamilton will be in attendance at this meeting. (delete as appropriate)

 

 

  

Works and Infrastructure Committee Minutes - 23 May 2019

 

 

Minutes of a meeting of the Works and Infrastructure Committee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Thursday 23 May 2019, commencing at 9.03a.m.

 

Present:               Councillor S Walker (Chairperson), Her Worship the Mayor R Reese, Councillors L Acland, P Matheson, M Lawrey, G Noonan, T Skinner and M Rutledge (Deputy Chairperson)

In Attendance:     Councillors I Barker, B McGurk, Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), and Governance Adviser (E Stephenson)

 

Apologies :           Councillor Rutledge for lateness

 

 

1.       Apologies

Resolved WI/2019/023

 

That the Works and Infrastructure Committee

1.     Accepts the apology from Councillor Rutledge for lateness.

 

Noonan/Matheson                                                                             Carried

 

2.       Confirmation of Order of Business

The Chairperson advised that Item 7 of the agenda, Nelson Regional Sewerage Business Unit Business Plan 2019/20, had been withdrawn.

The Chairperson advised of one late item for the public excluded part of the meeting, and that the following resolution needed to be passed for the item to be considered:

2.1       Late item - Nelson City Road Maintenance and Renewal Contract 2019-24 EC3948 Tender Approval

Resolved WI/2019/024

 

That the Works and Infrastructure Committee

1.    Considers the public excluded item regarding Nelson City Road Maintenance and Renewal Contract 2019-24 EC3948 Tender Approval at this meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the Local Government Official Information and Meetings Act 1987, to enable a timely decision to be made.

 

Noonan/Matheson                                                                             Carried

 

3.       Interests

Councillor Noonan subsequently declared an interest in Item 12 – Wakatu Lane – Potential road Stopping and Sale – Referral of Powers.

4.       Public Forum 

There was no public forum.

5.       Confirmation of Minutes

5.1       28 March 2019

Document number M4118, agenda pages 9 - 14 refer.

Resolved WI/2019/025

 

That the Works and Infrastructure Committee

1.     Confirms the minutes of the meeting of the Works and Infrastructure Committee, held on 28 March 2019, as a true and correct record.

Lawrey/Skinner                                                                                Carried

 

 

5.2       28 March 2019

Document number M4125, agenda pages 15 - 17 refer.

Resolved WI/2019/026

 

That the Works and Infrastructure Committee

1.     Confirms the minutes of the meeting of the Works and Infrastructure Committee, held on 28 March 2019, to deliberate on the Waimea Road Speed Limit Review, as a true and correct record.

Acland/Lawrey                                                                                  Carried

  

 

6.       Chairperson's Report

Resolved WI/2019/027

A PowerPoint presentation on Pipeline Rehabilitation Cured-in-Place (CIPP) was provided.

Manager Capital Projects, Lois Plum, and Manager Utilities, David Light, spoke to the presentation and answered questions regarding the cured-in-place process.

Attendance: Her Worship the Mayor Reese entered the meeting at 9.16a.m.

 

That the Works and Infrastructure Committee

1.     Receives the Chairperson’s Report.

Lawrey/Noonan                                                                                Carried

Attachments

1    A2193851 Cured-in-place Pipeline PowerPoint presentation

         

7.       Nelson Regional Sewerage Business Unit 2019/20 Business Plan

Document number R9841, agenda pages 18 - 43 refer.

This item was withdrawn.

 

8.       Works and Infrastructure Committee Quarterly Report to 31 March 2019

Document number R10101, agenda pages 61 - 126 refer.

Manager Capital Projects, Lois Plum, Manager Utilities, David Light and Manager Transport and Solid Waste, Marg Parfitt answered questions regarding the Quarterly Report, including:

·    Public Transport ticketing information

·    Increased water supply expenditure and repair of minor leaks identified in the drought

·    An isolated chemical transgression incident relating to water supply

·    Concerns regarding narrow shared paths by the Maitai, remedial work/modifications, quick wins and community engagement

Attendance: Councillor Matheson left the meeting from 9.32a.m. until 9.34a.m.

·      Explanation of the Quarterly Report green, amber, red system

·    Capital spend and budget savings

·    The Modellers Pond trial assessment, working group, and report back

·    New Zealand Transport Agency targeted enhanced funding assistance rate

·    The Saltwater Creek Bridge

·    The Saxton Creek upgrade

·    The Galway and Nayland road flooding issue

·    The Tahunanui Cycle Network

·    Streetlighting.

Gratitude was expressed to infrastructure staff, and it was requested that the Committee’s appreciation be recorded and that participants involved in the fire emergency be acknowledged.

Attendance: Councillor Acland left the meeting at 10.09a.m.

Officers were requested to organise an Elected Member site visit to the Saltwater Creek Bridge project at an appropriate time.

Resolved WI/2019/028

 

That the Works and Infrastructure Committee

1.     Receives the report Works and Infrastructure Committee Quarterly Report to 31 March 2019 (R10101) and its attachments (A2182699 and A2182701).

Noonan/Matheson                                                                             Carried

 

9.       Nelson Tasman Regional Landfill Business Unit 2019-20 Business Plan

Document number R10069, agenda pages 44 - 60 refer.

Mr Don Clifford, Acting General Manager of the Nelson Tasman Regional Landfill Business Unit (NTRLBU), attended the meeting via audio link for this item. Group Manager Infrastructure, Alec Louverdis, advised that Tasman District Council had approved this business plan.

Mr Clifford answered questions regarding calculation of greenhouse gas emissions going forward. He quoted a breakdown of increased costs, which would be included in the Councillors’ Newsletter and placed on Council’s website; and on a response to an Annual Plan submission on Hazardous Activities and Industries List (HAIL) disposal, which would be brought back to Council in terms of advice and additional work.

In response to a question, Mr Louverdis said that the increase in fees was reflected in the Annual Plan and that a response to the submission would not be provided in time for the Annual Plan deliberations as the NTRLBU board could not meet until late July.

Attendance: Councillor Acland returned to the meeting at 10.22a.m.

In response to a question whether a discount would still be applied, Chief Executive, Pat Dougherty, said that the board would consider this and make a recommendation to the two councils at the end of the first quarter, together with a response to the HAIL disposal submission.

Further questions were answered regarding the impact on the York stream and sediment pond improvements and after care provision for landfill sites.

Discussion took place regarding the need to think differently about how waste and recycling was dealt with in the future.

Recommendation WI/2019/029

 

That the Works and Infrastructure Committee

1.     Receives the report Nelson Tasman Regional Landfill Business Unit 2019-20 Business Plan (R10069) and its attachment (A2170038).

Her Worship the Mayor/Noonan                                                        Carried

Recommendation to Council WI/2019/030

 

That the Council

1.     Approves the Nelson Tasman Regional Landfill Business Unit 2019-2020 Business Plan (A2170038).

Her Worship the Mayor/Noonan                                                        Carried

 

 

The meeting was adjourned at 10.30a.m. and reconvened at 10.48a.m. Councillor Acland was not present.

10.     Infrastructure Fees and Charges 2019-2020

Document number R9920, agenda pages 127 - 131 refer.

Manager Transport and Solid Waste, Marg Parfitt, answered a question regarding the use of the Consumer Price Index (CPI) rather than the Local Government Cost Index (LGCI) index. Discussion took place regarding the appropriate index to use to maintain relativity and range and a suggestion was made that this be considered across the board.

It was noted that the delegation to set fees and charges currently sat with officers, however officers were of the view that fee increases over the CPI should be considered by Elected Members, and in future, the delegation may be refined to state that officers had delegated authority up to CPI, with anything over CPI being delegated to Elected Members. It was noted that the LGCI could be used from next year if Elected Members wished. The Chief Executive agreed to consider examples using both figures to guide further decisions.

Attendance: Councillor McGurk left the meeting at 10.50a.m.

Attendance: Councillor Rutledge entered the meeting at 10.52a.m.

Further questions were answered regarding whether disposal charges increased levels of fly tipping.

Councillor McGurk returned to the meeting at 11.06a.m.

Further discussion took place regarding the reduction in costs for road closure advertising.

Councillor Barker raised a Point of Order regarding misleading information, in that the increase in landfill charges was initially as a result of a Council decision, this was upheld by the Chairperson.

Attendance: Councillor Matheson left the meeting at 11.14a.m.

Further discussion took place regarding the cost of recycling and the importance of waste reduction going forward.

Resolved WI/2019/031

 

That the Works and Infrastructure Committee

1.      Receives the report Infrastructure Fees and Charges 2019-2020 (R9920) and its Attachment (A2167740).

 

Noonan/Lawrey                                                                                Carried

Recommendation to Council WI/2019/032

 

That the Council

1.      Approves the proposed fees and charges as per Attachment (A2167740) of Report R9920, effective 1 July 2019.

 

Noonan/Lawrey                                                                                Carried

 

11.     Parking Meter Renewal - Referral of powers

Document number R10175, agenda pages 132 - 135 refer.

Manager Transport and Solid Waste, Marg Parfitt, answered questions regarding the reason for the referral of powers to Council, noting that the parking meter decision was linked to the Parking Strategy, city amenity revitalisation, and that the matter also linked to the Planning and Regulatory Committee delegations in terms of enforcement. She said that it was felt that car parking was a cross council issue, requiring a cohesive approach.  Discussion took place regarding the referral and the merits of more informal discussion at a committee level.

Councillor Barker raised a Point of Order against Councillor Lawrey regarding an incorrect statement. The Chairperson upheld the Point of Order and Councillor Lawrey withdrew the statement and apologised.

Resolved WI/2019/033

 

That the Works and Infrastructure Committee

1.     Receives the report Parking Meter Renewal - Referral of powers (R10175); and

2.     Refers to Council all powers of the Works and Infrastructure Committee relating to the renewal of parking meters.

 

Acland/Lawrey                                                                                  Carried

Recommendation to Council WI/2019/034

 

That the Council

1.     Considers the matter of the renewal of parking meters.

 

Acland/Lawrey                                                                                  Carried

 

12.     Wakatu Lane - Potential Road Stopping and Sale - Referral of Powers

Document number R10187, agenda pages 136 - 143 refer.

Attendance: Her Worship the Mayor Reese left the meeting from 11.36a.m. until 11.37a.m.

Strategic Property Advisor, Antony Hobbs, provided the rationale for the referral of powers to Council.

Attendance: Councillor Noonan declared a conflict with this item and left the meeting at 11.38a.m.

Attendance: Her Worship the Mayor Reese left the meeting at 11.39a.m.

Councillor Acland raised a Point of Order against Councillor Lawrey regarding irrelevance. The Point of Order was upheld by the Chairperson.

Resolved WI/2019/035

 

That the Works and Infrastructure Committee

1.     Receives the report Wakatu Lane - Potential Road Stopping and Sale - Referral of Powers (R10187) and its attachments A2179994 and A2179989; and

2.     Refers to Council all powers of the Works and Infrastructure Committee relating to Potential Road Stopping and Sale of part of Wakatu Lane - referred to in Report R10152.

 

Acland/Skinner                                                                                 Carried

Recommendation to Council

 

That the Council

1.     Considers the matter of Potential Road Stopping and Sale of part of Wakatu Lane.

 

Acland/Skinner

       

13.     Exclusion of the Public

Resolved WI/2019/036

 

That the Works and Infrastructure Committee

1.     Excludes the public from the following parts of the proceedings of this meeting.

2.     The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Matheson/Skinner                                                                             Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Wastney Terrace Stormwater Upgrade - Property Negotiations - Referral of Powers

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

·    Section 7(2)(g)

     To maintain legal professional privilege

·    Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

2

Nelson City Road Maintenance and Renewal Contract 2019-24: Tender Approval

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·    Section 7(2)(b)(ii)

     To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

·    Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into public excluded session at 11.40a.m. and resumed in public session at 12.27p.m.

 

  

 

There being no further business the meeting ended at 12.27p.m.

 

Confirmed as a correct record of proceedings:

 

 

 

                                                         Chairperson                                    Date