Minutes of a meeting of the Nelson City Council
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Tuesday 4 June 2019, commencing at 9.05a.m. - to deliberate on Submissions to the Draft Annual Plan 2019/20, including Community Housing
Present: Her Worship the Mayor R Reese (Chairperson), Councillors L Acland, I Barker, M Courtney, B Dahlberg, K Fulton, M Lawrey, P Matheson, B McGurk, G Noonan, M Rutledge, T Skinner and S Walker
In Attendance: Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), Group Manager Environmental Management (C Barton), Group Manager Community Services (R Ball), Group Manager Corporate Services (N Harrison), Group Manager Strategy and Communications (N McDonald) and Governance Adviser (E Stephenson)
Apologies : Councillor P Matheson for lateness.
Opening Prayer
Councillor Skinner gave the opening prayer.
1. Apologies
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1. Receives and accepts the apologies from Councillor Matheson for lateness. |
2. Confirmation of Order of Business
Discussion took place on the use of cell phones during meetings. Members were reminded that under Standing Order 18.11, electronic devices could only be used to advance the business of the meeting and that personal use may only occur at the discretion of the Chair.
Her Worship the Mayor noted that, due to the public holiday, there had been less time than usual to consider the agenda, and suggested an adjournment to allow members sufficient time to do so.
A request was made for the minutes of the 16 May 2019 Extraordinary Council meeting to be provided, as they related to the decisions being made.
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1. Adjourns the meeting until 11.00a.m. |
The meeting was adjourned at 9.24a.m. and reconvened at 11.03a.m. Councillor Skinner was not present.
During the afternoon session of the meeting, Councillor Matheson declared an interest in the Smokefree Aotearoa 2025 Project submission.
There was no public forum.
14-16 May 2019
Document number R10253, agenda pages 5 - 36 refer.
An correction to paragraph 5.78 of the minutes, amending the reference to Buckland carpark to Buxton carpark.
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1. Confirms the minutes of the meeting of Council to hear submissions to the draft Annual Plan 2019-2020, including Community Housing, and to hear submissions to the Wakatu Square Potential Sale of Land for Commercial Use Proposal, held on 14 – 16 May 2019, as a true and correct record. |
7. Deliberations on Annual Plan Consultation Document 2019/20
Document number R10127, agenda pages 37 - 149 refer.
Group Manager Corporate Services, Nikki Harrison, provided financial context-setting information regarding the rates cap of 4.3% and the use of $254,000 of the Port special dividend. Questions were asked and discussion took place regarding the use of the Port special dividend, the consultation document, debt reduction, operational costs and net current debt. In response to a question, it was noted that there was a submission from Lindsay Wood on the use of the Port special dividend for climate change. Further discussion took place regarding use of the Port special dividend contrary to policy, public consultation on climate change and staying under the rates cap. Attendance: Councillor Matheson entered the meeting at 11.50a.m. In response to a question regarding legal advice to Council on the climate change emergency declaration process, it was noted that the public would need to be excluded if there was any discussion on this matter, to maintain legal professional privilege. |
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1. Excludes the public from the following parts of the proceedings of this meeting. 2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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Consideration of legal advice pertaining to the process for declaring a climate change emergency |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(g) To maintain legal professional privilege |
The meeting went into public excluded session at 12.14p.m. and resumed in public session at 12.33p.m.
The meeting was adjourned at 12.33p.m. and reconvened at 1.11p.m.
Councillors Fulton and Skinner were not present.
10. Deliberations on Annual Plan Consultation Document 2019/20
Resolved CL/2019/081 |
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1. Receives the report Deliberations on Annual Plan Consultation Document 2019/20 (R10127) and its attachments (A2199462, A2198507, A2195528 and A2198769). |
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Discussion took place and questions were answered regarding the following activities, for which there were no officer recommendations: · Transport o priority bus lanes o discounted or free bus services Attendance: Councillor Skinner returned to the meeting at 1.27p.m. o free NBus service o free fares for NMIT students o free fares for under 18 year olds Attendance: Councillor Fulton returned to the meeting at 2.09p.m. The meeting was adjourned at 2.11p.m. and reconvened at 2.17p.m. Councillors Skinner, Courtney, Lawrey, Fulton , Acland and Barker were not present. Councillors Barker, Courtney, Fulton and Skinner returned to the meeting at 2.19p.m., Councillor Lawrey at 2.21p.m. and Councillor Acland at 2.27p.m. Discussion and questions continued regarding the following activities, for which there were no officer recommendations: · Water Supply o future water supply o improvements to water outcomes o water budgets · Wastewater o wastewater overflows o new public dump station o composting toilets and recycling of grey water o wastewater budget · Stormwater and Flood Protection o support for ongoing investment in stormwater systems o rainwater retention tanks o support for ‘non-engineering’ solutions for managing stormwater, limiting hard surfaces and concreting of properties o stormwater flowing from Pearce Way onto Davis Drive o reduction in stormwater rates · Solid Waste o rubbish o landfill charges Point of Order: Councillor Lawrey raised a point of order
against Councillor Barker, that a statement regarding increased fees leading
to fly tipping was misleading. The point of order was upheld. · Social o Community Investment Fund o Royal Humane Society of New Zealand Inc Nelson Centre for Musical Arts (NCMA). Discussion took place regarding the NCMA. Group Manager Community Services, Roger Ball, answered questions regarding the amount of interim funding proposed, the review of the NCMA business model, sustainability, funding to achieve community outcomes, levels of charges, rapid growth and cashflow issues. The meeting was adjourned at 3.41.pm and reconvened at 3.55p.m. It was agreed that this item would be left to lie until the meeting reconvened on Thursday 6 June 2019. |
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Discussion and questions continued regarding the following activities, for which there were no officer recommendations: · Social o Mission to Seafarers Nelson o Social Enterprise Te Tau Ihu o Youth Facility in Stoke o Bridge Street Studios o Heritage Policy o Broadgreen House o Multicultural Nelson Tasman |
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Welcoming Communities Initiative The importance of welcoming all cultures, especially seasonal workers, was noted. That the Council 1. Notes that officers will work with potential partners to make an application to the Ministry of Business, Innovation and Employment (MBIE) for inclusion in the Welcoming Communities programme on the basis that no additional funding from Council will be included in the Annual Plan 2019/20; and 2. Notes that officers will report back on progress to the Community Services Committee. Matheson/Noonan Carried |
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Smokefree Aotearoa 2025 Project Councillor Matheson declared an interest in this item and left the meeting at 4.37p.m. Discussion took place and questions were answered regarding which spaces were involved, capacity for enforcement, banning smoking in all public places, inclusion of vaping and development of policies. An additional clause supporting the Government’s Smokefree 2025 Aotearoa goal was added to the motion. Attendance: Councillor Noonan left the meeting from 4.46p.m, to 4.49p.m. The Chief Executive, Pat Dougherty, noted the importance of the correct process to follow and the need for consultation to understand the views of people affected. Mr Dougherty recommended endorsing the Government’s Smokefree goal in principle at this stage. A suggestion was made to include the Cancer Society, and the appropriate wording was added to the motion. |
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That the Council 1. Endorses in principle the government’s Smokefree 2025 Aotearoa goal; and 2. Approves in principle the development of policies that support central government’s Smokefree Aotearoa 2025 objectives; and 3. Approves in principle this work programme on the basis that Nelson Marlborough Health provide the resources required to undertake the policy programme and works in collaboration with the Cancer Society.
The meeting was adjourned at 5.00p.m. to be reconvened on Thursday 6 June 2019 at 9.00a.m. |
Minutes of a meeting of the Nelson City Council
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
Reconvened on Thursday 6 June 2019, commencing at 9.09a.m. - to deliberate on Submissions to the Draft Annual Plan 2019/20, including Community Housing
Present: Her Worship the Mayor R Reese (Chairperson), Councillors L Acland, I Barker, M Courtney, B Dahlberg, K Fulton, M Lawrey, P Matheson, B McGurk, G Noonan, M Rutledge, T Skinner and S Walker
In Attendance: Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), Group Manager Environmental Management (C Barton), Group Manager Community Services (R Ball), Group Manager Corporate Services (N Harrison), Group Manager Strategy and Communications (N McDonald) and Governance Adviser (EJ Ruthven)
Apologies : Councillor L Acland (for lateness)
Resolved CL/2019/082 |
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1. Receives and accepts the apology from Councillor Acland for lateness.
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During the morning session of the meeting, Councillor Matheson subsequently declared an interest in the submissions regarding Natureland. |
13. Deliberations in Annual Plan Consultation Document 2019/20 (continued)
Resolved CL/2019/084 |
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1. Excludes the public from the following parts of the proceedings of this meeting. 2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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Pet Cremations Activity Review
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(g) To maintain legal professional privilege |
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The meeting went into public excluded session at 4.51p.m. and resumed in public session at 5.12p.m.
15. Deliberations on Annual Plan Consultation Document 2019/20 (continued)
Changes to Capital Expenditure (continued) – Poormans Stream Manager Capital Projects, Lois Plum, and Property Parks and Facilities Asset Manager, Andrew Petheram, answered questions regarding the original budget for the Poormans Stream project, budget changes following detailed design and peer review, design aspects of the project and whether this project formed a transport link that could potentially attract NZTA funding. During discussion it was noted that if provision for
funding the project was made in the Annual Plan 2019/20, the project itself
would still be subject to confirmation by the Sports and Recreation
Committee. That the Council
1. Approves in principle an increase in budget to construct the Poormans Walkway (Main Road Stoke to Neale Avenue) to $1.2M spent over two financial years, 2019/20 $800,000 and 2020/21 $400,000 (in addition to the forecast $118,000 in the 2018/19 year), subject to confirmation of the Sports and Recreation Committee. Her Worship the Mayor/Lawrey Carried |
Changes to Capital Expenditure (continued) – Upper Trafalgar Street Chief Executive, Pat Dougherty, advised that a report would be brought to the next Council meeting, to consider whether to put out for public consultation a proposal to turn Upper Trafalgar Street into a pedestrian precinct. He said that, if the proposal were to be approved following public consultation, funding would be required for capital works necessary to complete the project. |
That the Council
1. Approves provision of $250,000 additional capital expenditure to undertake necessary work required should Upper Trafalgar Street be declared a pedestrian precinct. Lawrey/Courtney Carried |
Changes to Capital Expenditure (continued) – Parking Meter Renewal Chief Executive, Pat Dougherty, answered questions regarding the parking meter renewal project, and advised bringing funding for this project forward would enable the project to proceed further in 2019/20. |
That the Council
1. Approves bringing forward $287,000 from 2020/21 to 2019/20 to renew parking meters at a total estimated budget for 2019/20 of $867,000, noting that a report will be brought to Council prior to purchase. Rutledge/Dahlberg. Carried |
Changes to Capital Expenditure (continued) – Stoke Library Group Manager Community Services, Roger Ball, advised that Council was awaiting the outcome of the current investigation into the Stoke Library building, but that it would be prudent to allocate funding in the Annual plan 2019/20 for any required remediation work. |
That the Council
1. Approves provision for up to an additional $100,000 in the 2019/20 year for the Stoke Library remediation. Noonan/Courtney Carried |
The meeting adjourned at 5.56p.m., to be reconvened on Friday 7 June at 2.00p.m. |
Minutes of a meeting of the Nelson City Council
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
Reconvened on Friday 7 June 2019, commencing at 2.04p.m. to deliberate on Submissions to the Draft Annual Plan 2019/20, including Community Housing
Present: Her Worship the Mayor R Reese (Chairperson), Councillors L Acland, I Barker, M Courtney, B Dahlberg, K Fulton, M Lawrey, P Matheson, B McGurk, G Noonan, M Rutledge, T Skinner and S Walker
In Attendance: Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), Group Manager Environmental Management (C Barton), Group Manager Community Services (R Ball), Group Manager Corporate Services (N Harrison), Group Manager Strategy and Communications (N McDonald), Team Leader Governance (R Byrne) and Governance Adviser (EJ Ruthven)
Apologies : Councillor L Acland (for lateness)
Resolved CL/2019/085 |
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1. Receives and accepts the apologies from Councillor Acland for lateness.
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During the afternoon session of the meeting, Councillor McGurk subsequently declared an interest with the item Community Housing Deliberations Report. |
18. Late Item: Cremations Activity - Annual Plan Deliberations
Her Worship the Mayor advised of a late public excluded report titled Cremations Activity – Annual Plan Deliberations, to be considered as part of the meeting, and explained a procedural resolution to consider the item was required. |
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1. Considers the public excluded item regarding Cremations Activity – Annual Plan Deliberations at this meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the Local Government Official Information and Meetings Act 1987, to enable Council to complete its deliberations on the Annual Plan 2019/20. |
Resolved CL/2019/087 |
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1. Excludes
the public from the following parts of the proceedings of this meeting. 2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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Cremations Activity – Annual Plan Deliberations
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(g) To maintain legal professional privilege |
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The meeting went into public excluded session at 2.12p.m. and resumed in public session at 3.04p.m.
20. Deliberations on Annual Plan Consultation Document 2019/20 (continued)
Changes to Capital Expenditure (continued) It was noted that the meeting had yesterday made several resolutions in principle regarding changes to the capital expenditure programme. |
1. Approves in principle the changes to the 2019/20 capital expenditure budget, as set out in Attachment 4 (A2198769), and amended during the deliberations meeting on the following projects: • Poormans Walkway • Upper Trafalgar Street • Parking Meter Renewal • Stoke Library Remediation. Her Worship the Mayor/McGurk Carried |
21. Community Housing Deliberations Report
Document number R10151, agenda pages 150 – 174 refer. Attendance: Councillor McGurk left the meeting at 3.18p.m. Councillor Rutledge, seconded by Councillor Noonan, moved the recommendation in the officer’s report. Group Manager Strategy and Communications, Nicky McDonald, presented the report. She noted that an earlier officer response had referred to 81 submitters on community housing, however the correct number was 79 as referenced in the report. Ms McDonald answered questions regarding security of housing for current tenants and the protection of tenant wellbeing, should Council decide to divest its community housing stock, the potential for rent rises, whether community housing remained in Council ownership or was divested to a government organisation or a Community Housing Provider, and the experiences of other local authorities around the country that had divested their community housing stock. Group Manager Corporate Services, Nikki Harrison, answered further questions regarding the value of Council’s current community housing stock, and the financial impact of deferred maintenance for future years. It was emphasised that any future discussions regarding the sale price, should Council decide to divest its community housing stock, would need to be held in public excluded session. Attendance: Councillor Dahlberg left the meeting from 3.28p.m. to 3.30p.m. There was a discussion regarding a potential government organisation or Community Housing Provider who may be interested in purchasing Council’s community housing stock. Ms McDonald explained that Council would have an opportunity to develop a negotiating brief to guide negotiations for sale and purchase, before deciding to sell to one or more parties. Attendance: Councillors Matheson and Walker left the meeting from 3.44p.m. to 3.46p.m. Ms McDonald answered further questions regarding the legal implications of gifting large-value assets, the financial implication for Council of not divesting its community housing stock, mechanisms for protecting the position of current tenants, the potential for increasing the overall community housing stock in Nelson as a result of divestment, the potential change in parameters regarding tenant criteria if Council chose to divest its community housing stock, and the intention to use sale proceeds to invest in housing issues. There was a further discussion regarding the community benefit derived from having community housing available in the Nelson region. Her Worship the Mayor advised that Councillor McGurk had subsequently indicated he had an interest in the item Community Housing Deliberations Report, and had left the meeting for the duration of this item. |
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1. Receives the report Community Housing Deliberations Report (R10151) and its attachment (A2198830); and 2. Approves the divestment of Council’s community housing assets, conditional on a sale and purchase agreement (or agreements) which achieves, in Council’s assessment, an appropriate level of protection for both tenant wellbeing and ratepayer interests; and 3. Directs the Chief Executive to develop a negotiating brief for approval by Council before discussions with interested parties commence; and 4. Notes that the key elements of the sale and purchase agreement will be approved by Council, taking into account all of the input and issues raised by submitters, before any divestment occurs; and 5. Requests officers to ensure tenants are kept appropriately informed of the process throughout; and 6. Approves the preparation of a subsequent amendment to the Long Term Plan 2018-28 for Audit New Zealand approval; and 7. Notes that the amended Long Term Plan 2018-28 will be brought to Council on 27 June 2019 for adoption. |
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The meeting adjourned from 4.10p.m. to 4.36p.m, during which time Councillor McGurk returned to the meeting.
22. Deliberations on Annual Plan Consultation Document 2019/20 (continued)
Climate Change – Next Steps and Future Council Action Her Worship the Mayor advised that the original officer recommendation had anticipated funding $254,500 for climate change initiatives from the Port special dividend, however it was now possible to fund this amount from general rates. She explained that the updated recommendation instead proposed transferring $500,000 of the 2018/19 Port special dividend to a reserve fund for possible climate change initiatives. Manager Strategy, Mark Tregurtha, explained that using $500,000 of the Port special dividend required Council to agree to an exception to its Investment Policy, however no change to the Investment Policy was required. Mr Tregurtha and Chief Executive, Pat Dougherty, answered questions regarding Council’s current work programme regarding climate change activities, the proposed utilisation of the $254,500 of rates funding included in the recommendation, the significance of the decision, and whether further public consultation was required prior to making a decision on the issue. Group Manager Corporate Services, Nikki Harrison, confirmed that using the Port special dividend as a reserve fund would be appropriate from Audit New Zealand’s perspective, and answered further questions regarding use of the Port special dividend to repay debt in the meantime, unless or until it was required to be drawn against for climate change initiatives, and the cost to Council of drawing against the Port special dividend. Her Worship the Mayor, seconded by Councillor McGurk, moved an updated recommendation: That the Council 1. Notes that Council has declared a Climate Emergency and has a range of climate change work already in progress; and 2. Agrees that the current and proposed work programme will be supported through engagement with the community; 3. Approves a total of $254,500 for climate change initiatives from general rates, comprised of: establishment of a climate forum and climate taskforce ($30,000); appointment of a new “Climate Champion” ($124,500) and the $100,000 specified in the Annual Plan 2019/20 consultation document; and 4. Approves transfer of $500,000 of the 2018/19 Port Nelson Ltd special dividend to a reserve for possible climate change initiatives; and 5. Notes that the decision to hold in reserve $500,000 of the 2018/19 special dividend towards climate change initiatives is inconsistent with Council’s Investment Policy which is to apply these dividends to reducing debt; and 6. Notes that the reason for this inconsistency is that Council intends to provide for climate change initiatives that may arise outside of the Annual Plan/Long Term Plan processes that will require funding, and that the Port Special Dividend is an appropriate funding source for these actions; and 7. Agrees that this is an exception to the Investment Policy, and no change to the Investment Policy is proposed as a result of this decision; 8. Agrees that the proposed actions funded from the reserve will be subject to approval by Council; and 9. Notes that the approved funding for climate change initiatives will enable preparatory work that supports meaningful community engagement and ongoing Council decision-making on climate change. There was a discussion regarding whether any members had a conflict of interest in relation to future Council action on climate change. It was noted that that climate change had been identified as an international issue, and that the key question for members to consider was whether they could approach Council decision-making on this issue with an open mind. Attendance: Councillor Noonan left the meeting from 5.27p.m. to 5.29p.m. During discussion, Mr Dougherty confirmed that further detail would be provided regarding the establishment of a climate forum, climate taskforce and Climate Champion, and that guidelines regarding the use of the $500,000 reserve fund from the Port special dividend would be developed and brought back to Council for confirmation. Attendance: Councillor Acland joined the meeting at 5.42p.m. Point of Order: A point of order was raised by her Worship the Mayor against Councillor Rutledge, that an offensive statement had been made. The point of order was upheld. Councillor Rutledge withdrew the statement and apologised. Councillors discussed the motion, and a variety of views for and against the motion were expressed. |
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1. Notes that Council has declared a Climate Emergency and has a range of climate change work already in progress; and 2. Agrees that the current and proposed work programme will be supported through engagement with the community; 3. Approves a total of $254,500 for climate change initiatives from general rates, comprised of: establishment of a climate forum and climate taskforce ($30,000); appointment of a new “Climate Champion” ($124,500) and the $100,000 specified in the Annual Plan 2019/20 consultation document; and 4. Approves transfer of $500,000 of the 2018/19 Port Nelson Ltd special dividend to a reserve for possible climate change initiatives; and 5. Notes that the decision to hold in reserve $500,000 of the 2018/19 special dividend towards climate change initiatives is inconsistent with Council’s Investment Policy which is to apply these dividends to reducing debt; and 6. Notes that the reason for this inconsistency is that Council intends to provide for climate change initiatives that may arise outside of the Annual Plan/Long Term Plan processes that will require funding, and that the Port Special Dividend is an appropriate funding source for these actions; and 7. Agrees that this is an exception to the Investment Policy, and no change to the Investment Policy is proposed as a result of this decision; 8. Agrees that the proposed actions funded from the reserve will be subject to approval by Council; and 9. Notes that the approved funding for climate change initiatives will enable preparatory work that supports meaningful community engagement and ongoing Council decision-making on climate change. Her Worship the Mayor/McGurk
Carried
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The meeting adjourned from 6.23p.m. to 6.29p.m, during which time Councillors Dahlberg and Noonan left the meeting. |
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Spreadsheet of Staff Comments and Proposed Responses to Submitters The officer comments in Attachment One, draft responses to submissions, were noted. Her Worship the Mayor advised that Manager Strategy, Mark Tregurtha, would work together with Committee Chairs to finalise responses to submitters. |
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Formalising Resolutions passed ‘in principle’ Her Worship the Mayor explained that the resolutions passed ‘in principle’ during the deliberations in the Annual Plan Consultation Document 2019/20 were now required to be formally passed. |
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Resolved CL/2019/089 |
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1. Receives the report Deliberations on Annual Plan Consultation Document 2019/20 (R10127) and its attachments (A2199462, A2198507, A2195528 and A2198769); and Welcoming Communities Initiative 2. Notes that officers will work with potential partners to make an application to the Ministry of Business, Innovation and Employment (MBIE) for inclusion in the Welcoming Communities programme on the basis that no additional funding from Council will be included in the Annual Plan 2019/20; and 3. Notes that officers will report back on progress to the Community Services Committee; and Smokefree Aotearoa 2025 Project 4. Endorses in principle the Government’s Smokefree 2025 Aotearoa goal; and 5. Approves in principle the development of policies that support central government’s Smokefree Aotearoa 2025 objectives; and 6. Approves in principle this work programme on the basis that Nelson Marlborough Health provide the resources required to undertake the policy programme and works in collaboration with the Cancer Society. Nelson Centre for Musical Arts 7. Approves an additional $35,000 funding for the Nelson Centre for Musical Arts for the six months from 1 July 2019 to 31 December 2019 on the basis that the Nelson Centre for Musical Arts agrees to Council commissioning an external review of the Centre’s business model, with a report to come back to Council by 30 November 2019; and Natureland Trust 8. Approves funding for Natureland Trust for 2019/20 of $174,000; and 9. Requests that the Natureland Trust explore opportunities with other parties to strengthen the Trust’s business model and achieve delivery within the Long Term 2018-28 budgets; and Nelson Mountain Bike Club 10. Refers the Nelson Mountain Bike Club funding requests to the Event Fund Committee for consideration; and 11. Approves unspent funding of up to $170,000 in 2018/19 for the construction of trails in preparation for the Enduro World Series in 2018/19 to be carried forward to 2019/20; and 12. Approves the Event Fund overdraft limit with Council to be up to $150,000 at 30/6/21 and repaid by 30/6/22 to allow underwriting of the support for the Enduro World Series if required; and Koata Limited 13. Approves that officers work with Koata Limited in 2019/20 on the scope of a Recreation Management Plan for Hira Forest and adjoining Council land, and that a contribution of $10,000 is provided to Koata Limited to assist with this work, and the proposal be brought back to Council, with any additional funding required as part of the 2020/21 Annual Plan process; and Carparking Charges 14. Notes that carparking income for 2019/20 is expected to be $50,000 lower than originally budgeted; and ; and 15. Approves the budgets for the final Annual Plan 2019/20 being adjusted to reflect the lower income; and 16. Notes that officers will report to the Works and Infrastructure Committee on carparking policies in 2019/20 with further information and recommendations; and Awatea Pump Station 17. Notes that the Awatea pump station project requires further work to finalise the design and obtain resource consents; and 18. Approves that the 2019/20 Annual Plan budget be reduced by $903,000 and that future years’ budgets will be increased to balance this; and Nelson Regional Sewerage Business Unit 19. Notes that the Nelson Regional Sewerage Business Unit investment income is $90,000 lower and business unit charges to Council are $140,000 higher than budgeted for in the Annual Plan Consultation Document, and that these factors are offset by higher commercial trade waste income of $230,000; and Saxton Creek Upgrade 20. Notes that the Saxton Creek Upgrade (Main Road culvert to sea) requires further work to finalise land owner and easement negotiations; and 21. Approves a reduction of $850,000 in the 2019/20 budget for the Saxton Creek Upgrade (Main Road culvert to sea); and 22. Approves that $300,000 of the reduction in expenditure is allocated to the Minor Flood Improvement account, and a further $150,000 is allocated to the Inventory of Urban Streams; and Nayland/Galway stormwater upgrade 23. Notes that the Wastney Terrace project requires further negotiations with property owners and construction is now planned to start in 2020/21; and 24. Approves that 2019/20 budget for the Wastney Terrace Project is $100,000 and the 2020/21 budget be considered as part of the 2020/21 Annual Plan; and 25. Approves that the 2019/20 Nayland/Galway stormwater budget is increased to $716,000 as a result of higher than expected tenders; and Champion Road 26. Approves the provision of a maximum of $470,000 as a grant payable to Tasman District Council for the Champion roundabout and underpass project as part of the 2019/20 Annual Plan, subject to Tasman District Council proceeding and officers being satisfied with the design objectives; and Footpaths 27. Notes that more new footpath work has been carried out in 2018/19 than previously forecast; and 28. Approves that the new footpath budget for 2019/20 is decreased from $1.069 million to $715,000; and Westbrook Convergence Bridge 29. Approves that Westbrook Convergence Bridge budget for the Annual Plan 2019/20 be decreased from $398,000 to $143,000; and Great Taste Trail link – Tahnuanui beach to airport 30. Approves the final Annual Plan 2019/20 budgets for the Great Taste Trail link - Tahunanui beach to airport, be reinstated from $320,000 to $610,000; and Condition Assessments 31. Approves the carry forward of $40,000 for Parks and Recreation condition assessments from 2018/19 to 2019/20; and Marina Hardstand 32. Approves the carry forward of $65,000 for the marina hardstand project from 2018/19 to 2019/20; and Council Facilities Event Fund 33. Approves the establishment of a Council facilities event hire fund of $30,000; and 34. Directs officers to prepare a report to Council on appropriate criteria and process to administer and access the fund; and 35. Notes that a report on the outcomes on the fund will be reported back to Council as part of the development of the 2020/21 budgets. Nelson Regional Development Agency funding 36. Approves that a review of the Nelson Regional Development Agency services funded or purchased by Council will be undertaken prior to the next Statement of Expectation being issued and that the findings of the review to be reported to the Governance Committee; and
37. Approves an increase in budget to construct the Poormans Walkway (Main Road Stoke to Neale Avenue) to $1.2M spent over two financial years 2019/20 $800,000 and 2020/21 $400,000 (in addition to the forecast $118,000 in the 2018/19 year), subject to confirmation of the Sports and Recreation Committee; and Upper Trafalgar Street 38. Approves provision of $250,000 additional capital expenditure to undertake necessary work required should Upper Trafalgar Street be declared a pedestrian precinct; and Parking Meter Renewal 39. Approves bringing forward $287,000 from 2020/21 to 2019/20 to renew parking meters at a total estimated budget for 2019/20 of $867,000, noting that a report will be brought to Council prior to purchase; and Stoke Library Remediation 40. Approves provision for up to an additional $100,000 in the 2019/20 year for the Stoke Library remediation; Changes to Capital Expenditure 41. Approves the changes to the 2019/20 capital expenditure budget, as set out in Attachment 4, and amended during the deliberations meeting on the following projects: • Poormans Walkway • Upper Trafalgar Street • Parking Meter Renewal • Stoke Library Remediation. Climate Change 42. Notes that Council has declared a Climate Emergency and has a range of climate change work already in progress; and 43. Agrees that the current and proposed work programme will be supported through engagement with the community; and 44. Approves a total of $254,500 for climate change initiatives from general rates, comprised of: establishment of a climate forum and climate taskforce ($30,000); appointment of a new “Climate Champion” ($124,500) and to fund the $100,000 specified in the Annual Plan 2019/20 consultation document; and 45. Approves transfer of $500,000 of the 2018/19 Port Nelson Ltd special dividend to a reserve for possible climate change initiatives; and 46. Notes that the decision to hold in reserve $500,000 of the 2018/19 special dividend towards climate change initiatives is inconsistent with Council’s Investment Policy which is to apply these dividends to reducing debt, and 47 Notes the reason for this inconsistency is that Council intends to provide for climate change initiatives that may arise outside of the Annual Plan/Long Term Plan processes that will require funding and that the Port Special Dividend is an appropriate funding source for these actions; and 48. Agrees that this is an exception to the Investment Policy, and no change to the Investment Policy is proposed as a result of this decision; 49. Agrees that the proposed actions funded from the reserve will be subject to approval by Council; and 50. Notes that the approved funding for climate change initiatives will enable preparatory work that supports meaningful community engagement and ongoing Council decision-making on climate change. |
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The motion was passed on a show of hands, 9-2. |
It was resolved while the public was excluded:
5 |
PUBLIC EXCLUDED: Deliberations on Annual Plan Consultation Document 2019/20 (continued) – Cremations Activity |
The decision (CL/2019/092) is available on Council’s website Decisions Released from Public Excluded Session |
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Resolution CL/2019/092 That the Council 1. Receives the report Cremations Activity - Annual Plan Deliberations (R10272) and its attachment (A2204419); and 2. Approves the increase in fees for the Wakapuaka Crematorium by 12.4% for human cremations for 2019/20, effective 1 July 2019; and 3. Agrees that the decision (CL/2019/092) only be released from public excluded business; and 4. Agrees that Report (R10272) and Attachment (A2204419) be excluded from public release at this time. |
There being no further business the meeting ended at 6.54p.m..
Confirmed as a correct record of proceedings:
Chairperson
Date