Minutes of a meeting of the Works and Infrastructure Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 23 May 2019, commencing at 9.03a.m.
Present: Councillor S Walker (Chairperson), Her Worship the Mayor R Reese, Councillors L Acland, P Matheson, M Lawrey, G Noonan, T Skinner and M Rutledge (Deputy Chairperson)
In Attendance: Councillors I Barker, B McGurk, Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), and Governance Adviser (E Stephenson)
Apologies : Councillor Rutledge for lateness
1. Apologies
Resolved WI/2019/023 |
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That the Works and Infrastructure Committee 1. Accepts the apology from Councillor Rutledge for lateness.
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2. Confirmation of Order of Business
The Chairperson advised that Item 7 of the agenda, Nelson Regional Sewerage Business Unit Business Plan 2019/20, had been withdrawn.
The Chairperson advised of one late item for the public excluded part of the meeting, and that the following resolution needed to be passed for the item to be considered:
2.1 Late item - Nelson City Road Maintenance and Renewal Contract 2019-24 EC3948 Tender Approval
Resolved WI/2019/024 |
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That the Works and Infrastructure Committee 1. Considers the public excluded item regarding Nelson City Road Maintenance and Renewal Contract 2019-24 EC3948 Tender Approval at this meeting as a major item not on the agenda, pursuant to Section 46A(7)(a) of the Local Government Official Information and Meetings Act 1987, to enable a timely decision to be made.
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Councillor Noonan subsequently declared an interest in Item 12 – Wakatu Lane – Potential road Stopping and Sale – Referral of Powers.
There was no public forum.
5.1 28 March 2019
Document number M4118, agenda pages 9 - 14 refer.
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That the Works and Infrastructure Committee 1. Confirms the minutes of the meeting of the Works and Infrastructure Committee, held on 28 March 2019, as a true and correct record. |
5.2 28 March 2019
Document number M4125, agenda pages 15 - 17 refer.
Resolved WI/2019/027 A PowerPoint presentation on Pipeline Rehabilitation Cured-in-Place (CIPP) was provided. Manager Capital Projects, Lois Plum, and Manager Utilities, David Light, spoke to the presentation and answered questions regarding the cured-in-place process. Attendance: Her Worship the Mayor Reese entered the meeting at 9.16a.m. |
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That the Works and Infrastructure Committee 1. Receives the Chairperson’s Report. |
1 A2193851 Cured-in-place Pipeline PowerPoint presentation |
7. Nelson Regional Sewerage Business Unit 2019/20 Business Plan
Document number R9841, agenda pages 18 - 43 refer.
This item was withdrawn.
8. Works and Infrastructure Committee Quarterly Report to 31 March 2019
Document number R10101, agenda pages 61 - 126 refer.
9. Nelson Tasman Regional Landfill Business Unit 2019-20 Business Plan
Document number R10069, agenda pages 44 - 60 refer.
Mr Don Clifford, Acting General Manager of the Nelson Tasman Regional Landfill Business Unit (NTRLBU), attended the meeting via audio link for this item. Group Manager Infrastructure, Alec Louverdis, advised that Tasman District Council had approved this business plan.
Mr Clifford answered questions regarding calculation of greenhouse gas emissions going forward. He quoted a breakdown of increased costs, which would be included in the Councillors’ Newsletter and placed on Council’s website; and on a response to an Annual Plan submission on Hazardous Activities and Industries List (HAIL) disposal, which would be brought back to Council in terms of advice and additional work.
In response to a question, Mr Louverdis said that the increase in fees was reflected in the Annual Plan and that a response to the submission would not be provided in time for the Annual Plan deliberations as the NTRLBU board could not meet until late July.
Attendance: Councillor Acland returned to the meeting at 10.22a.m.
In response to a question whether a discount would still be applied, Chief Executive, Pat Dougherty, said that the board would consider this and make a recommendation to the two councils at the end of the first quarter, together with a response to the HAIL disposal submission.
Further questions were answered regarding the impact on the York stream and sediment pond improvements and after care provision for landfill sites.
Discussion took place regarding the need to think differently about how waste and recycling was dealt with in the future.
The meeting was adjourned at 10.30a.m. and reconvened at 10.48a.m. Councillor Acland was not present.
10. Infrastructure Fees and Charges 2019-2020
Document number R9920, agenda pages 127 - 131 refer.
11. Parking Meter Renewal - Referral of powers
Document number R10175, agenda pages 132 - 135 refer.
12. Wakatu Lane - Potential Road Stopping and Sale - Referral of Powers
Document number R10187, agenda pages 136 - 143 refer.
Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
1 |
Wastney Terrace Stormwater Upgrade - Property Negotiations - Referral of Powers
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(g) To maintain legal professional privilege · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
2 |
Nelson City Road Maintenance and Renewal Contract 2019-24: Tender Approval
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 11.40a.m. and resumed in public session at 12.27p.m.
There being no further business the meeting ended at 12.27p.m.
Confirmed as a correct record of proceedings:
Chairperson
Date