Present: Councillor
T Skinner (Chairperson), Her Worship the Mayor R Reese, I Barker, M Courtney, B
Dahlberg (Deputy Chairperson), K Fulton, B McGurk and S Walker
In
Attendance: Councillors M Lawrey and M Rutledge, Chief
Executive (P Dougherty), Group Manager Community Services (R Ball), Governance
Adviser (E-J Ruthven), and Youth Councillors (R Martyn and H Smith)
The meeting was adjourned from
1.07p.m to 1.11p.m
1. Apologies
There were no apologies.
2. Confirmation
of Order of Business
There was no change to the order
of business.
3. Interests
There were no updates to the
Interests Register, and no interests with items on the agenda were declared.
4. Public
Forum
There was no public forum.
5. Confirmation
of Minutes
5.1 6
March 2019
Document number M4082, agenda
pages 6 - 10 refer.
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Resolved SPO/2019/012
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That
the Sports and Recreation Committee
1. Confirms the minutes of the
meeting of the Sports and Recreation Committee, held on 6 March 2019, as a
true and correct record.
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McGurk/Dahlberg Carried
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6. Chairperson's Report
The
Chairperson gave a verbal update, through which he acknowledged members of the
community for submissions to the Annual Plan 2019/20.
He
also thanked Sports Codes for their understanding and willingness to manage the
restrictions on the use of many of Council’s sports fields during drought
conditions, and while sports fields were rehabilitated following the drought.
7. Fees
and Charges relating to Sports and Recreation 2019/20
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Document number R10236, agenda pages 11 - 24
refer.
Manager Parks and Facilities,
Rosie Bartlett, and Parks and Facilities Asset Analyst, Jane Loughnan,
presented the report.
Ms Bartlett and Ms Loughnan
answered questions regarding the fees and charges proposed for circus events,
the distinction between commercial and community events and how this was
applied, the two-year Consumer Pricing Index (CPI) increased proposed for the
marina pending the outcome of a revaluation of marina assets, the Revenue and
Financing Policy recovery targets for premier venues, and the use of CPI to
inform fees and charges increases, rather than the Local Government Cost
Index.
Discussion took place and
questions were answered regarding whether the Revenue and Financing
Policy’s performance targets of 90-100% cost recovery for campgrounds
was appropriate in relation to the Brook Camp. It was noted that the
management of the Brook Camp would be the subject of an upcoming workshop
regarding management options for campgrounds.
During discussion regarding the proposed fees and charges
for Trafalgar Park, Mr Ball answered questions regarding flexibility in
considering large-scale or multi-day events, with the ability to negotiate
both increases and decreases in daily fees in appropriate circumstances.
Attendance: Councillor Fulton left the meeting from 2.04p.m.
to 2.11p.m.
There was a further discussion regarding the management
contract held by contractors for Council’s venues, and the separate
fees and charges arising as a result of this. Committee members
expressed frustration that organisations hiring Council venues often
requested a reduction in hireage fees, in order to make the overall cost of
hiring Council venues affordable.
In response to questions, Chief Executive, Pat Dougherty,
noted the proposal through the Annual Plan to create a Council fund to which
organisations could apply for a reduction in Council venue hireage fees to
ensure transparency in this area. It was noted that a workshop
regarding Council venue management options was being scheduled.
Attendance: Her Worship the Mayor left the meeting from
2.19p.m. to 2.21p.m.
Councillor Courtney, seconded by Councillor McGurk, moved
the recommendations in the officer report. Following further
discussion, and with the agreement of the meeting, the wording of the
recommendation to Council was amended to:
That the Council
1. Approves the proposed
fees and charges as per Attachment 1 (A2157708) of Report 10236, effective
from 1 July 2019, with the exception of the fees and charges relating to the
Brook Camp.
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Resolved SPO/2019/013
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That the Sports and Recreation Committee
1. Receives the report Fees and Charges relating
to Sports and Recreation 2019/20 (R10236)
and its attachment (A2157708).
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Courtney/McGurk Carried
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Resolved SPO/2019/014
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That the Council
1. Approves
the proposed fees and charges as per Attachment 1 (A2157708) of Report 10236,
effective from 1 July 2019, with the exception of the fees and charges
relating to the Brook Camp.
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Courtney/McGurk Carried
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8. Sports
and Recreation Committee Quarterly Report to 31 March 2019
Document number R10102, agenda
pages 25 - 49 refer.
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Manager Parks and Facilities, Rosie Bartlett, Parks and
Facilities Asset Analyst, Jane Loughnan, and Property and Facilities Asset
Planner, Paul Harrington, presented the report.
Ms Bartlett explained that the reference to the Annual
Residents Survey on page 36 should refer to it being carried out in the
fourth quarter. It was further noted that the reference to Codgers Mountain
Bike Park, on page 26, should be to Codgers Trails.
Ms Loughnan answered questions regarding the business case
currently underway for the Sea Sports building at the marina, including
potential years for construction, and Ms Bartlett answered questions
regarding the marina hardstand project.
Attendance: Councillor Fulton left the meeting from
2.34p.m. to 2.35p.m.
Ms Bartlett, Mr Harrington and Ms Loughnan answered
further questions regarding the effect of the February fires on native
plantings and subsequent replanting undertaken, the Rutherford Park
playspace, and levels of service and performance indicators for the Trafalgar
Centre, including event and patronage targets.
Attendance: Councillor Walker left the meeting from
2.42p.m. to 2.43p.m. Councillor McGurk left the meeting from 2.43p.m. to
2.45p.m, and Her Worship the Mayor left the meeting at 2.46p.m.
Ms Loughnan answered further questions regarding progress
on the proposed Water Sports building at the marina, and the proposed
timeframe for consultation on Reserve Management Plans.
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Resolved SPO/2019/015
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That the Sports and Recreation Committee
1. Receives the report Sports and Recreation
Committee Quarterly Report to 31 March 2019 (R10102) and its attachments (A2173517 and A2175406).
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McGurk/Walker Carried
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9. Exclusion
of the Public
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Resolved SPO/2019/016
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That
the Sports and Recreation Committee
1. Excludes the public from the following
parts of the proceedings of this meeting.
2. The general subject of each matter to be considered while the
public is excluded, the reason for passing this resolution in relation to
each matter and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution are as follows:
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Barker/Courtney Carried
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Item
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General subject of each matter to be
considered
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Reason for passing this resolution in
relation to each matter
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Particular interests protected (where applicable)
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1
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Sports and Recreation Committee Meeting - Public
Excluded Minutes - 6 March 2019
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Section 48(1)(a)
The public conduct of this matter would be likely to
result in disclosure of information for which good reason exists under
section 7.
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The withholding of the information is necessary:
· Section 7(2)(h)
To enable the
local authority to carry out, without prejudice or disadvantage, commercial
activities
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2
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Sports and Recreation Committee Public Excluded
Status Report
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Section 48(1)(a)
The public conduct of this
matter would be likely to result in disclosure of information for which good
reason exists under section 7
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The withholding of the information is necessary:
· Section 7(2)(h)
To enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities
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The meeting went into public excluded session at 2.57p.m.
and resumed in public session at 3.01p.m.
Please note that, as no decisions were made in
public excluded aside from the confirmation of minutes and receipt of the
public excluded Status Report, the record of the public excluded part of the
meeting has been included in the public minutes.
10. Confirmation
of Minutes - Public Excluded
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6 March 2019
Document number M4084, public
excluded agenda pages 4 – 7 refer.
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Resolved SPO/2019/017
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That the Sports and Recreation Committee
1.
Confirms the minutes of part of the meeting of the Sports and
Recreation Committee, held with the public excluded on 6 March 2019, as a
true and correct record.
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Barker/Fulton Carried
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11. Sports
and Recreation Committee Public Excluded Status Report
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Document number R10196, agenda pages 8 0 10
refer.
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Resolved SPO/2019/018
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That the Sports and Recreation Committee
1. Receives
the report Sports and Recreation Committee Public Excluded Status Report
(R10196) and its attachment
(A1661548); and
2. Agrees that the report Sports and
Recreation Committee Public Excluded Status Report (R10196), and Attachment (A1661548) be excluded from public release at this time.
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Fulton/Barker Carried
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12. Re-admittance
of the Public
There being no further business the meeting ended at 3.01pm.
Confirmed as a correct record of proceedings:
Chairperson
Date