Minutes of a meeting of the Community Services Committee

Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson

On Thursday 30 May 2019, commencing at 9.03a.m.

 

Present:              Councillor G Noonan (Chairperson), Councillors M Courtney (Deputy Chairperson), K Fulton, B McGurk, P Matheson and M Rutledge

In Attendance:   Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), Group Manager Community Services (R Ball), Group Manager Corporate Services (N Harrison), Group Manager Strategy and Communications (N McDonald) and Team Leader Governance (R Byrne)

Apologies:           Her Worship the Mayor Reese and Councillor M Lawrey  

 

 

1.       Apologies

Resolved CS/2019/029

 

That the Community Services Committee

1.        Receives and accepts the apologies from Her Worship the Mayor Reese and Councillor M Lawrey.

Courtney/McGurk                                                                         Carried

 

2.       Confirmation of Order of Business

It was noted that agenda Item 9 would be considered as Item 6.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

 

4.       Public Forum

4.1      Krystal Liebezeit and Shannon Johnston - Annesbrook Community Trust

           Krystal Liebezeit and Shannon Johnston updated the Committee on their work with the  24/7 Youth Work and Shine programmes.

           Mr Johnston spoke about the 24/7 programme which had been running for ten years, with youth workers employed in three schools in Nelson.  He said the programme focused on role modelling, mentorship and  building positive relationships, and was very successful. In a recent parliamentary report the national programme was highlighted as a key strategy in reducing mental health problems in young people.

           Ms Liebezeit spoke about the Shine Girl programme which was running in 10 schools in Nelson, eight weeks every term, for 10 girls picked by Deans or counsellors in the school. The programme focused on the girls learning their value, their strength, their worth and purpose and increasing their self-confidence.  It was an interactive programme to teach girls how to look after themselves, treat themselves well and treat others well.   

           Ms Liebezeit and Mr Johnson answered questions on applications to the Community Investment Fund and provided background on previous applications they had put forward, which were unsuccessful.

5.       Statement of Intent - Nelson Festivals Trust

Document number R9912, agenda pages 43 - 58 refer.

Manager Community Partnerships, Shanine Raggett, presented the report. Chairperson of Nelson Festivals Trust, Brent Thawley, was in attendance.   

Ms Raggett answered questions on future metrics and expectations that targets should be significantly increased.

Mr Thawley answered questions on Council expectations and expressed the intention of the Trust to improve attendance for festivals and stakeholder support.

Group Manager Community Services, Roger Ball, advised that the schedule to the Nelson Festivals Trust contract would be circulated to members as additional information prior to the Council meeting on 20 June 2019, noting he felt confident that the Key Performance Indicators and objectives were appropriate. 

Discussion on the item was adjourned.

 

6.       Confirmation of Minutes

6.1   11 April 2019

Document number M4157, agenda pages 7 - 12 refer.

 

Resolved CS/2019/030

 

That the Community Services Committee

1.    Confirms the minutes of the meeting of the Community Services Committee, held on 11 April 2019, as a true and correct record.

Courtney/Fulton                                                                           Carried

6.2   29 April 2019 - Extraordinary Meeting

Document number M4188, agenda pages 13 - 15 refer.

Resolved CS/2019/031

 

That the Community Services Committee

1.    Confirms the minutes of the extraordinary meeting of the Community Services Committee, held on 29 April 2019, as a true and correct record.

Matheson/Fulton                                                                          Carried

  

7.       Chairperson's Report  

There was no Chairperson’s Report.

8.       Youth Council Update

Youth Councillors, Theo Wheatley and Anna Sawyer, updated the Committee on current projects and tabled their speaking notes.

 

Attachments

1    A2200516 Speaking Notes from Anna Sawyer and Theo Wheatley Nelson Youth Councillors Community Services Committee 30May2019

9.       Community Services Committee Quarterly Report to 31 March 2019

Document number R10104, agenda pages 16 - 65 refer.

Manager Community Partnerships, Shanine Raggett, and Property Parks and Facilities Asset Manager, Andrew Petheram, presented the report and answered questions on operating expenditure, maintenance and relocation of the Welcome Cloak, the Stoke youth skate ramp, Queens Gardens toilets, Stoke Library assessment and the Elma Turner Library development.   

The meeting adjourned from 10.28a.m. until 10.48 a.m. at which time Councillors Fulton and McGurk were not present. 

Attendance: Councillors Fulton and McGurk returned to the meeting at 10.49a.m.

Mr Petheram answered questions on the progress on toilet upgrades and noted that there would be a report to the Committee at a future meeting providing options for the upgrades.

The Committee discussed progress on the Stoke Youth Park and the Chair asked for an update on progress for the next meeting.   

Team Leader Support Services Library, Sarina Barron, answered questions on library statistics and improvement  in membership following new builds (globally, 35% increase).

Resolved CS/2019/032

 

That the Community Services Committee

1.   Receives the report Community Services Committee Quarterly Report to 31 March 2019 (R10104) and its attachments (A2174460, A2044411).

Rutledge/Fulton                                                                           Carried

 

10.     Statement of Intent - Nelson Festivals Trust (Item 5 continued)

Document number R9912, agenda pages 43 - 58 refer.

 

The Item was revisited and Councillor Rutledge moved an amended officer’s recommendation, seconded by Councillor Matheson.

 

The meeting adjourned from 11.24a.m. until 11.34a.m.

 

Councillor Fulton suggested an addition of ‘with minor amendments’ be added to the first clause of the motion. The mover and seconder agreed and this was included in the motion. 

 

The motion was taken in parts.  

 

 

 

 

 

Resolved CS/2019/033

 

That the Community Services Committee

1.        Receives the report Statement of Intent - Nelson Festivals Trust (R9912) and its attachments (A2181533, A2177664 and A2177654).

 

Rutledge/Matheson                                                                         Carried

Recommendation to Council CS/2019/034

 

That the Council

1.        Approves the Nelson Festivals Trust draft Statement of Intent 2019/20, with minor amendments, as the final Statement of Intent for 2019/20.

Rutledge/Matheson                                                                         Carried

2.        Requests the Trust to include more specific metrics and more ambitious objectives in the subsequent Statement of Intent 2020/21.

The motion was put and a division was called:

For

Cr Noonan (Chairperson)

Cr Matheson

Cr Rutledge

Against

Cr Courtney

Cr Fulton

Cr McGurk

Apologies

Her Worship the Mayor Reese

Cr Lawrey

 

The motion was equal 3 – 3 and therefore was lost.

Rutledge/Matheson                                                                          Lost

11.     Fees and Charges relating to Community Services 2019/20

Document number R10060, agenda pages 59 - 66 refer.

Manager Parks and Facilities, Rosie Bartlett, presented the report and clarified all fees mentioned for Founders Park were for out of town visitors to Nelson.  Ms Bartlett answered questions on charges for the toilet and showers in the Montgomery carpark.

 

 

 

 

Recommendation CS/2019/035

 

That the Community Services Committee

1.    Receives the report Fees and Charges relating to Community Services 2019/20 (R10060) and its attachment (A2157289).

McGurk/Fulton                                                                             Carried

 

Recommendation to Council CS/2019/036

 

That the Council

1.    Approves the proposed fees and charges as per attachment (A2157289) of Report (R10060) effective from 1 July 2019.

McGurk/Fulton                                                                             Carried

 

12.     Exclusion of the Public

Resolved CS/2019/037

 

That the Community Services Committee

1.        Excludes the public from the following parts of the proceedings of this meeting.

2.        The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Courtney/Fulton                                                                           Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Community Services Committee Meeting - Public Excluded Minutes -  11 April 2019

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·    Section 7(2)(g)

     To maintain legal professional privilege

·         Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

2

Community Investment Funding Panel Appointments

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

3

Pet Cremations Activity Review

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(g)

     To maintain legal professional privilege

4

Founders Park - property purchase

Purchase information

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into public excluded session at 11.58a.m.  and resumed in public session at 2.33p.m.

There being no further business the meeting ended at 2.33p.m.

Confirmed as a correct record of proceedings:

 

                                                       Chairperson                                     Date