Minutes of an extraordinary meeting of the Community Services Committee

Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson

On Monday 29 April 2019, commencing at 9.00a.m.


Present:              Councillor G Noonan (Chairperson), Her Worship the Mayor R Reese, Councillors M Courtney (Deputy Chairperson), K Fulton (via audio link), M Lawrey, P Matheson and M Rutledge

In Attendance:   Councillors I Barker, T Skinner, S Walker, Acting Chief Executive (N Harrison), Group Manager Environmental Management (C Barton), Group Manager Strategy and Communications (N McDonald) and Governance Adviser (J Brandt)


Apology:             Councillor McGurk



1.       Apologies

Resolved CS/2019/030


That the Community Services Committee

1.        Receives and accepts an apology from Councillor McGurk.

Lawrey/Courtney                                                                          Carried


2.       Confirmation of Order of Business

There was no change to the order of business.


3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum  

There was no public forum.

5.       Stoke Library Remediation

Document number R10160, agenda pages 5 - 15 refer.

Group Manager Environmental Management, Clare Barton, answered questions about resource consent conditions for the Greenmeadows Community Centre and the application process required for any amendments to consent conditions.

Acting Manager Libraries, Mark Preston-Thomas, Property Parks and Facilities Asset Manager, Andrew Petheram, and Team Leader Programmes and Services, Steve Harley, answered questions regarding the report.

Discussion took place regarding possible effects of the temporary closure of the Stoke Library, noting significant numbers of visitors would be affected.

Different scenarios regarding the closure were discussed, in particular regarding expectations around the length of closure. Officers noted that the extent of repairs needed would be known within days of the building investigation commencing, at which stage consideration would then be given to the duration the library would be closed for repairs. It was noted that it was still possible that works could be carried out within the existing budget.

Further discussion took place regarding options for the provision of library and other Council services during the closure, and different venue options. It was agreed that further information was needed, and that the best option could only be determined once this information was obtained and the duration of the temporary closure was known.

The meeting was adjourned from 9.48a.m. until 9.52a.m.

There was agreement that due to the discussions held there was no need to request unbudgeted operational expenditure at this stage. The resolution wording was amended accordingly. It was however noted that a Committee decision to request additional unbudgeted funding might be required in the future, pending the outcome of the investigation.

Resolved CS/2019/031


That the Community Services Committee

1.    Receives the report Stoke Library Remediation (R10160).

Courtney/Noonan                                                                         Carried





There being no further business the meeting ended at 9.54a.m.


Confirmed as a correct record of proceedings:




                                                       Chairperson                                     Date