Minutes of a meeting of the Community Services Committee

Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson

On Thursday 11 April 2019, commencing at 9.02a.m.

 

Present:             Councillor G Noonan (Chairperson), Her Worship the Mayor R Reese, Councillors M Courtney (Deputy Chairperson), K Fulton, M Lawrey, B McGurk, P Matheson and M Rutledge

In Attendance:    Councillors I Barker, T Skinner and S Walker, Group Manager Infrastructure (A Louverdis), Group Manager Corporate Services (N Harrison), Group Manager Community Services (R Ball), and Governance Adviser (J Brandt) and Youth Councillors E Edwards and H Goulter

 

Apology:             Mayor R Reese for lateness

 

1         Apologies

An apology for lateness was received from Her Worship the Mayor.

Resolved CS/2019/020

 

That the Community Services Committee

1.       Receives and accepts an apology for lateness from Her Worship the Mayor.

Courtney/Fulton                                                                 Carried

2.       Confirmation of Order of Business

There was no change to the order of business.

3.       Public Forum

3.1      Nelson Jazz Club - update and future plans

 

Mike Murphy and Robin Smith of the Nelson Jazz Club tabled a report (A2176829) and updated the Committee on the club’s activities, noting that the jazz festival was in its 29th year and continued to be very successful.

 

Attachments

1    A2176829 - Nelson Jazz Club report

3.2      Nelson Centre of Musical Arts - update on operating activity and            financial forecasts

 

Roger Taylor and James Donaldson gave a presentation (A2175029) and tabled a handout (A2175009).

Attendance: Her Worship the Mayor joined the meeting at 9.19a.m.

Mr Donaldson gave an overview of the operating activity of the last 12 months. Mr Taylor presented the projections for 2018/19, noting a predicted cash loss due to running costs being significantly higher than anticipated. Mr Taylor noted that the Centre was planning to make a submission to the Nelson City Council Annual Plan to request additional funding.

 

Attachments

1 A2175029 - Powerpoint Nelson Centre of Musical Arts

2 A2175009 - Handout Nelson Centre of Musical Arts

3.3      Nelson Arts Festival Trust - provide an update on progress since            November 2018

 

Brent Thawley, Ali Boswijk, Sarah Yarrow and Debbie Hannan attended.

Mr Thawley gave a presentation (A2173768) noting progress made, and advised that a strategy document was nearing completion.

Mr Thawley answered questions regarding the Trust’s approach to risk management and future funding.

 

Attachments

1         A2173768 - Powerpoint Nelson Arts Festival Trust

4.       Interests (agenda item 3)

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

5.       Confirmation of Minutes

5.1      26 February 2019

Document number M4064, agenda pages 7 - 16 refer.

Resolved CS/2019/021

 

That the Community Services Committee

1.    Confirms the minutes of the meeting of the Community Services Committee, held on 26 February 2019, as a true and correct record.

Courtney/McGurk                                                             Carried

  

6.       Chairperson's Report

Document number R10126, agenda pages 17 - 19 refer.

The Chairperson noted a framed certificate of thanks that was received from Big Brothers Big Sisters to formally thank Council for their support.

Resolved CS/2019/022

 

That the Community Services Committee

1.    Receives the report Chairperson's Report (R10126).

Noonan/Courtney                                                             Carried

  

7.       Youth Council Update

           Youth Councillor Edwards noted that the Youth Council was working on its Annual Plan submission, and that workshops were being held to get to know the young people in the region.

           Youth Councillor Goulter highlighted three projects Youth Council had been involved with, namely the Wellbeing Hui, the Nelson Ideas Festival and project “Maitai table”.

8         Chairperson's Report (agenda item 6 revisited)

The meeting returned to the Chairperson’s report. The Chairperson asked the Property Parks and Facilities Asset Manager, Andrew Petheram, Acting Manager Libraries, Mark Preston-Thomas and Team Leader Support Services, Sarina Barron to update the Committee on the current status of the Stoke Library remediation project. They explained that the library would need to be closed for a period for investigations. Alternative access to library activities and costings were being investigated, e.g. for temporary pop-up library options and the possibility of providing transport to the Nightingale Library Memorial.

 

9.       Founders Heritage Park Strategic Focus Areas and Timeline

Document number R9842, agenda pages 20 - 38 refer.

Attendance: Councillor Matheson left the meeting from 10.38a.m. to 10.40am.

The meeting was adjourned from 10.49a.m. to 11.05a.m.

Team Leader Arts and Heritage, Mark Preston-Thomas answered questions about the attachments, noting that these were originally produced to support a workshop.

The Committee discussed the 10-year-vision document for Founders Heritage Park, noting the importance to have an updated version approved by Council to inform the way forward.

The meeting was adjourned from 11.20a.m. to 11.21a.m.

The resolution wording was amended to allow sufficient time to bring an updated vision document back to Council, and for Council to approve this document.

Resolved CS/2019/023

 

That the Community Services Committee

1.  Receives the report Founders Heritage Park Strategic Focus Areas and Timeline (R9842) and its attachments (A2032195 and A2032198); and

2.  Agrees that the five focus areas of the Founders Heritage Park plan will be enhancing the visitor experience, building Iwi partnerships, heritage protection and sector integration, venue development and financial sustainability; and

3. Requests officers to update the 10-year vision statement (attachment A2032198) to reflect the five focus areas noted in clause 2 for approval by Council, noting that this is unlikely to be available for the 2 May 2019 Council meeting; and

4.  Notes the proposed timeline for a draft plan to be reported to the Community Services Committee in December 2019; and

5.  Notes that landfill gas levels are being monitored and remediation measures applied where needed.

Fulton/Courtney                                                                 Carried

Recommendation to Council CS/2019/024

 

That the Council

1.       Approves the proposed five focus areas of the Founders Heritage Park plan as enhancing the visitor experience, building Iwi partnerships, heritage protection and sector integration, venue development and financial sustainability; and

2.       Approves the updated 10-year vision statement (AXXXXXX) for Founders Heritage Park.

Fulton/Courtney                                                                 Carried

 

10.     Greenmeadows Centre - Progress Update (Number Six)

Document number R10063, agenda pages 39 - 41 refer.

Group Manager Community Services, Roger Ball answered questions regarding a marketing strategy for the venue, noting that this was part of Council’s venue marketing strategy.

Attendance: Councillor Rutledge left the meeting from 11.33a.m. to 11.38a.m.

Recommendation CS/2019/025

 

That the Community Services Committee

1.     Receives the report Greenmeadows Centre - Progress Update (Number Six) (R10063).

Courtney/Fulton                                                                  Carried

       

11.     Exclusion of the Public

Resolved CS/2019/026

 

That the Community Services Committee

1.       Excludes the public from the following parts of the proceedings of this meeting.

2.       The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Rutledge/Matheson                                                                   Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Community Services Committee Meeting - Public Excluded Minutes -  26 February 2019

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·    Section 7(2)(g)

     To maintain legal professional privilege

·    Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

2

Greenmeadows Centre - Progress Update

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(g)

     To maintain legal professional privilege

·    Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into public excluded session at 11.40a.m. and resumed in public session at 11.59a.m.

 

There being no further business the meeting ended at 11.59a.m.

 

Confirmed as a correct record of proceedings:

 

 

 

                                                   Chairperson              Date