Minutes of a meeting of the Works and Infrastructure Committee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Thursday 28 March 2019, commencing at 9.02a.m.

 

Present:               Councillor S Walker (Chairperson), Councillors L Acland, P Matheson, M Lawrey, G Noonan, T Skinner and M Rutledge (Deputy Chairperson)

In Attendance:     Councillor Barker, Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), Governance Adviser (E Stephenson) and Youth Councillors (A Burton and H Smith)

 

Apologies :           Her Worship the Mayor R Reese

 

 

1.       Apologies

 

 

Resolved WI/2019/009

 

 

That the Works and Infrastructure Committee

1.       Accepts the apology from Her Worship the Mayor R Reese.

 

 

 

Noonan/Matheson                                                             Carried

 

2.       Confirmation of Order of Business

There was no change to the order of business.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum 

There was no public forum.

5.       Confirmation of Minutes

Attendance: Councillor Rutledge entered the meeting at 9.04a.m.

5.1       14 February 2019

Document number M4022, agenda pages 7 - 11 refer.

Resolved WI/2019/010

 

That the Works and Infrastructure Committee

1.     Confirms the minutes of the meeting of the Works and Infrastructure Committee, held on 14 February 2019, as a true and correct record.

Rutledge/Lawrey                                                                             Carried

  

Attendance: Councillor Skinner entered the meeting at 9.05a.m.

6.       Chairperson's Report   

 

            There was no Chairperson’s Report.

7.       Great Taste Trail - Hounsell Circle to Tahuna Beach Holiday Park

Document number R9897, agenda pages 12 - 24 refer.

Property Parks and Facilities Asset Manager, Andrew Petheram, answered questions regarding the loss of car parks, and confirmed that residents had been visited, that most of them had been spoken to and that there had been no significant objections to the proposal.

Discussion took place regarding the level of consultation with the Business Association and its preferences. It was noted that the proposal had not been before an Association meeting.

Mr Petheram answered questions regarding the compatibility of the proposal in the event of changes to Modellers Pond.

Attendance: Councillor Matheson left the meeting from 9.13a.m. until 9.17a.m.

Discussion took place on the options, car parking and traffic safety concerns. Clarification was provided that Option D was compatible with the Tahunanui Pathways Project and the need to get the project underway was highlighted. It was confirmed that the raised table intersection was a response to complaints of speeding on Beach Road, it was a best practice design to reduce speeds with its own approval process and would happen whichever Great Taste Trail option was used.

Attendance: Councillor Acland left the meeting at 9.43a.m.

Resolved WI/2019/011

 

That the Works and Infrastructure Committee

1.       Receives the report Great Taste Trail - Hounsell Circle to Tahuna Beach Holiday Park and its attachments (A2144222 and A2114137); and

2.       Approves the reconfiguration of road reserve space to accommodate reduced parking and the proposed Great Taste Trail from Hounsell Circle to Tahuna Beach Holiday Park generally as shown as Option D on Figure 2 Tahuna Beach Reserve Options.

 

Skinner/Noonan                                                                               Carried

 

 

8.       Nelson Regional Sewerage Business Unit Wastewater Asset Management Plan

Document number R9495, agenda pages 25 - 171 refer.

Group Manager Infrastructure, Alec Louverdis, noted that this was a  procedural item that reflected the decisions made by the Nelson Regional Sewerage Business Unit (NRSBU). Mr Louverdis advised that Mr Don Clifford was present to answer any questions.

Acting NRSBU Interim General Manager, Mr Clifford, confirmed that he was happy that the management plan delivered to the overall direction of vision and priorities relating to water quality and the environment in Nelson City Council’s Long Term Plan 2018-2028. He highlighted the work being undertaken in this area and the high aspirations of the NRSBU.

Attendance: Councillor Rutledge left the meeting from 9.52a.m. until 9.54a.m.

It was noted that Councillors Skinner and Walker were both members of the NRSBU and an invitation to visit Bells Island was extended to all councillors.

Resolved WI/2019/012

 

That the Works and Infrastructure Committee

1.       Receives the report Nelson Regional Sewerage Business Unit Wastewater Asset Management Plan (R9495) and its attachment (A2151474).

 

Walker/Rutledge                                                                              Carried

Recommendation to Council WI/2019/013

 

That the Council

1.     Approves the Nelson Regional Sewerage Business Unit Wastewater Asset Management Plan (A2151474) of report R9495.

 

Walker/Rutledge                                                                              Carried

 

9.       Nelson Tasman Regional Landfill Business Unit Terms of Reference and Nelson Regional Sewerage Business Unit Memorandum of Understanding

Document number R10053, agenda pages 172 - 192 refer.

Group Manager Infrastructure, Alec Louverdis, noted that this was a  procedural item that reflected the decisions made by the NRSBU. Mr Louverdis confirmed that this decision was to approve alterations to the existing Memorandum of Understanding and Terms of Reference for the NRSBU and Regional Landfill respectively.

Recommendation WI/2019/014

 

That the Works and Infrastructure Committee

1.       Receives the report Nelson Tasman Regional Landfill Business Unit Terms of Reference and Nelson Regional Sewerage Business Unit Memorandum of Understanding (R10053) and its attachments (A2144233 and A2144291).

 

Noonan/Walker                                                                                Carried

Recommendation to Council WI/2019/015

 

That the Council

1.       Approves the revised Nelson Tasman Regional Landfill Business Unit Terms of Reference (A2144233), Attachment 1 of report R10053; and

2.       Approves the Nelson Regional Sewerage Business Unit Memorandum of Understanding (A2144291), Attachment 2 of report R10053; and

3.       Removes the requirement for a separate audit of the annual reports of the Nelson Tasman Regional Landfill Business Unit and the Nelson Regional Sewerage Business Unit, subject to similar approval by Tasman District Council.

 

Noonan/Walker                                                                                Carried

       

10.     Exclusion of the Public

 

Resolved WI/2019/016

 

That the Works and Infrastructure Committee

1.       Excludes the public from the following parts of the proceedings of this meeting.

2.       The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Rutledge/Noonan                                                                             Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Works and Infrastructure Committee Meeting - Public Excluded Minutes -  14 February 2019

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·    Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

The meeting went into public excluded session at 10.00a.m. and resumed in public session at 10.01a.m.

 

Please note that as the only business transacted in public excluded was to confirm the minutes, this business has been recorded in the public minutes. In accordance with the Local Government Official Information Meetings Act, no reason for withholding this information from the public exists.

 

 

1.       Confirmation of Minutes

1.1       14 February 2019

Document number M4023, agenda pages 3 - 4 refer.

Resolved WI/2019/017

 

That the Works and Infrastructure Committee

1.     Confirms the minutes of part of the meeting of the Works and Infrastructure Committee, held with the public excluded on 14 February 2019, as a true and correct record.

Noonan/Rutledge                                                                             Carried

          

2.       Re-admittance of the Public

Resolved WI/2019/018

That the Works and Infrastructure Committee

1.       Re-admits the public to the meeting.

 

Skinner/Noonan                                                                    Carried

There being no further business the meeting ended at 10.01a.m.

 

Confirmed as a correct record of proceedings:

 

 

 

                                                         Chairperson                                    Date