UnconfirmedSports and Recreation Committee Minutes - 6 March 2019

 

Minutes of a meeting of the Sports and Recreation Committee

Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson

On Wednesday 6 March 2019, commencing at 10.05a.m.

 

Present:              Councillor T Skinner (Chairperson), Her Worship the Mayor R Reese, Councillors I Barker, M Courtney, B Dahlberg (Deputy Chairperson), K Fulton and S Walker

In Attendance:   Councillor G Noonan, Chief Executive (P Dougherty), Group Manager Community Services (R Ball), Governance Adviser (J Brandt) and Youth Councillors E Edwards and T Wheatley

 

Apology:             Councillor McGurk (on Council business)

 

 

1.       Apologies

Resolved SPO/2019/001

That the Sports and Recreation Committee

Receives and accepts the apology from Councillor McGurk (on Council business).

Courtney/Walker                                                                        Carried

 

2.       Confirmation of Order of Business

There was no change to the order of business.

3.       Interests

There were no updates to the Interests Register.


 

4.       Public Forum

4.1      Bryan Heaphy and Will Furniss

           Mr Heaphy asked Council for support in his search for areas that could be used by youth to ride their off-road motorcycles, as this had become increasingly difficult due to urban sprawl. He noted the ideal size for such an area would be 10 to 20 acres of land, to allow for noise.

5.       Confirmation of Minutes

5.1      20 November 2018

Document number M3915, agenda pages 6 - 10 refer.

Resolved SPO/2019/002

That the Sports and Recreation Committee

Confirms the minutes of the meeting of the Sports and Recreation Committee, held on 20 November 2018, as a true and correct record.

Courtney/Walker                                                                        Carried

5.2      13 December 2018

Document number M3988, agenda pages 11 - 12 refer.

Resolved SPO/2019/003

That the Sports and Recreation Committee

Confirms the minutes of the meeting of the Sports and Recreation Committee, held on 13 December 2018, as a true and correct record.

Barker/Courtney                                                                         Carried

  

 

6        Chairperson's report

 

The Chairperson tabled his report (A2150869) and emphasised the ongoing fire risk and need to preserve water in face of the current drought.

 

Resolved SPO/2019/004

That the Sports and Recreation Committee

Receives the Chairperson’s report.

Courtney/Barker                                                                         Carried

 

Attachments

1    A2150869 - Chairperson's Report - tabled document

7.       Sports and Recreation Committee Quarterly Report to 31 December 2018

Document number R9934, agenda pages 13 - 32 refer.

Manager Parks and Facilities, Rosie Bartlett and Parks and Facilities Asset Planner, Paul Harrington noted changes to the Rutherford Park Play Space project on agenda page 27, which may have its funding reallocated to a city centre park, and changes to the Great Taste Trail report mentioned on agenda page 28, which would be going to the Works and Infrastructure Committee for consideration, not the Sports and Recreation Committee.

Officers answered questions about capital expenditure for neighbourhood parks and Saxton Field, the Trafalgar Centre fee structure, costs relating to the Bay Dreams event, progress on the Sea Sports building at the marina and waste reduction for events being held at Trafalgar Centre and Trafalgar Park.

It was noted that future quarterly reports would see further improvements to information presented e.g. through the provision of the overall financial position as well as a summary for each activity. 

Resolved SPO/2019/005

That the Sports and Recreation Committee

Receives the report Sports and Recreation Committee Quarterly Report to 31 December 2018 (R9934) and its attachments (A2126564, and A2126579).

Dahlberg/Barker                                                                         Carried

       

8.       Exclusion of the Public

John Murray was to be in attendance for Item 1 of the Public Excluded agenda (Campground Governance and Tahunanui Camp) to answer questions and, accordingly, the following resolution was required to be passed:

Resolved SPO/2019/006

That the Sports and Recreation Committee

Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that John Murray remains after the public has been excluded, for Item 1 of the Public Excluded agenda (Campground Governance and Tahunanui Camp), as he has knowledge that will assist the meeting.

 

Barker/Dahlberg                                                                      Carried

Resolved SPO/2019/007

That the Sports and Recreation Committee

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Walker/Barker                                                                          Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Campground Governance and Tahunanui Camp

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

The meeting went into public excluded session at 11.08a.m. and resumed in public session at 12.26p.m.

 

There being no further business the meeting ended at 12.26p.m.

Confirmed as a correct record of proceedings:

 

 

                                                       Chairperson                                     Date