Agenda of Joint Committee of Tasman District and Nelson City Councils

Joint Committee of Tasman District and Nelson City Councils

26 March 2019

Page No.

1. Apologies

Nil

2. Confirmation of Order of Business

3. Interests

3.1 Updates to the Interests Register

3.2 Identify any conflicts of interest in the agenda

4. Public Forum

5. Confirmation of Minutes

5.1 6 November 2018 5 - 9

Document number M3872

Recommendation

That the Joint Committee of Tasman District and Nelson City Councils

1. Confirms the minutes of the meeting of the Joint Committee of Tasman District and Nelson City Councils, held on 6 November 2018, as a true and correct record.

6. Nelson Airport Limited Six-Monthly Strategic Presentation

Simon Orr will give a presentation on Nelson Airport Limited.

7. Tasman Bays Heritage Trust - Six-Monthly Presentation

Olivia Hall and Emma Thompson will give a presentation on the Tasman Bays Heritage Trust.

8. Nelson Regional Development Agency - Six-Monthly Presentation

John Palmer and Meg Matthews will give a presentation on the Nelson Regional Development Agency.

Public Excluded Business

9. Exclusion of the Public

Recommendation

That the Joint Committee

1. Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that Martin Byrne and Phil Lough remain after the public has been excluded, for Item 2 of the Public Excluded agenda (Port Nelson Limited Six-Monthly Strategic Presentation), as they have knowledge relating to Port Nelson Limited that will assist the meeting.

Recommendation

That the Joint Committee

1. Excludes the public from the following parts of the proceedings of this meeting.

2. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Joint Committee Meeting - Public Excluded Minutes - 6 November 2018	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities
2	Port Nelson Limited Six-Monthly Strategic Presentation	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

Joint Committee Meeting - Public Excluded Minutes - 6 November 2018

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(h)

To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

Port Nelson Limited Six-Monthly Strategic Presentation

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

· Section 7(2)(h)

To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

Joint Committee of Tasman District and Nelson City Councils Minutes - 6 November 2018

Minutes of a meeting of the Joint Committee of Tasman District and Nelson City Councils

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Tuesday 6 November 2018, commencing at 10.50a.m.

Present: His Worship the Mayor of Tasman R Kempthorne (Chairperson), I Barker, M Courtney, B Dahlberg, K Fulton, P Matheson, M Lawrey, G Noonan, M Rutledge, T Skinner, and S Walker, Tasman District Councillors S Bryant, P Canton, K Maling and D Ogilvie

In Attendance: Group Manager Environmental Management (C Barton), Group Manager Community Services (R Ball), Group Manager Corporate Services (N Harrison) and Governance Adviser (R Terry)

Leave of Absence: Her Worship the Mayor R Reese and Councillor B McGurk

Apologies: Councillors T King and D Wensley

A quorum was not achieved. The meeting was advised that members were on their way and the Chair used his discretion to delay the start of the meeting until those members arrived. The Chair made a decision to allow informal presentations to take place, noting that no decisions would be made until a quorum was achieved.

1. Nelson Airport Limited six monthly strategic presentation from the Board
	Chief Executive, Rob Evans and Corporate Services Manager, Simon Orr presented on behalf of the Nelson Airport Limited and answered questions regarding parking options including cycling storage, sustainable initiatives, retail and check-in spaces and growth opportunities.

	Attachments 1 A2097360 - Nelson Airport Limited six monthly strategic presentation

2. Nelson Regional Development Agency - six monthly presentation
	Chief Executive, Mark Rawson and Board member, Meg Matthews presented on behalf of the Nelson Regional Development Agency and answered questions on sustainability, innovation and regional branding and identity and market outcomes.

	Attachments 1 A2097359 - Nelson Regional Development Agency six monthly presentation

3. Tasman Bays Heritage Trust - six monthly presentation
	Olivia Hall and Lucinda Blackley-Jimson gave a presentation on the Tasman Bays Heritage Trust, supported by trustee Liz Richards. They updated the committee on the recent programmes and exhibitions, visitor numbers and the success of the Tyree Studio Collection that had gained Unesco inscription status and was awarded best digitisation project at Te Papa last year.

	Attachments 1 A2097366 - Tasman Bays Heritage Trust six monthly presentation

Attendance: Councillor Canton arrived at 10.49a.m. and the meeting was formally convened at 10.51a.m.

4. Apologies

Resolved JC/2018/007

That the Joint Committee

Receives and accepts the apologies from Councillors T King and D Wensley.

Rutledge/Bryant Carried

5. Confirmation of Order of Business

There was no change to the order of business.

6. Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

7. Public Forum

There was no public forum.

8. Confirmation of Minutes

8.1 27 March 2018

Document number M3372, agenda pages 5 - 10 refer.

Resolved JC/2018/008

That the Joint Committee of Tasman District and Nelson City Councils

Confirms the minutes of the meeting of the Joint Committee of Tasman District and Nelson City Councils, held on 27 March 2018, as a true and correct record.

Courtney/Canton Carried

Attendance: Councillor Noonan left the meeting at 10.53a.m. and returned at 10.56a.m.

9. Exclusion of the Public

Martin Byrne, of Port Nelson Limited, and Phil Lough, of Port Nelson Limited, will be in attendance for Item 2 of the Public Excluded agenda to answer questions and, accordingly, the following resolution is required to be passed:

Resolved JC/2018/009

That the Joint Committee

Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that Martyn Byrne, Chief Executive and Phil Lough, Chair, Port Nelson Limited remain after the public has been excluded, for Item 2 of the Public Excluded agenda (Port Nelson Limited six monthly presentation from the Board), as they have knowledge relating to Port Nelson Limited that will assist the meeting.

Barker/Walker Carried

Resolved JC/2018/010

That the Joint Committee

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Barker/Walker Carried

Item	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interests protected (where applicable)
1	Joint Committee Meeting - Public Excluded Minutes - 27 March 2018	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
2	Port Nelson Limited six monthly strategic presentation from the Board	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities
3	Joint Council Controlled Organisations - Matters for Statements of Expectations (Tasman Bays Heritage Trust, Port, Airport) 2019/20	Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7	The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into public excluded session at 11.13a.m. and resumed in public session at 12.21p.m.

There being no further business the meeting ended at 12.21p.m.

Confirmed as a correct record of proceedings:

Chairperson Date