Planning and Regulatory CommitteeUnconfirmed Minutes - 21 February 2019

 

Minutes of a meeting of the Planning and Regulatory Committee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Thursday 21 February 2019, commencing at 9.00a.m.

 

Present:               Councillor B McGurk (Presiding Co-Chairperson), Her Worship the Mayor R Reese (Co-Chairperson), Councillors L Acland, I Barker, B Dahlberg, K Fulton and S Walker

In Attendance:     Councillor M Courtney, Councillor T Skinner, Group Manager Environmental Management (C Barton), Manager Consents and Compliance (M Bishop), Governance Adviser (E Stephenson) and Youth Councillors Hailey Potts and Nico Frizzell

Apologies :           Ms G Paine

 

 

1.       Apologies

Resolved PR/2019/001

That the Planning and Regulatory Committee

Receives and accepts an apology from Ms G Paine.

Walker/Dahlberg                                                                  Carried

 

2.       Confirmation of Order of Business

There was no change to the order of business.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum 

There was no public forum.

5.       Confirmation of Minutes

5.1       22 November 2018

Attendance: Councillor Fulton entered the meeting at 9.02a.m.

Document number M3934, agenda pages 7 - 10 refer.

Resolved PR/2019/002

That the Planning and Regulatory Committee

Confirms the minutes of the meeting of the Planning and Regulatory Committee, held on 22 November 2018, as a true and correct record.

Barker/Dahlberg                                                                   Carried

5.2       22 November 2018

Document number M3932, agenda pages 11 - 18 refer.

Resolved PR/2019/003

That the Planning and Regulatory Committee

Confirms the minutes of the meeting of the Planning and Regulatory Committee, held on 22 November 2018, as a true and correct record.

Her Worship the Mayor/Walker                                             Carried

5.3       6 December 2018

Document number M3977, agenda pages 19 - 23 refer.

Resolved PR/2019/004

That the Planning and Regulatory Committee

Confirms the minutes of the meeting of the Planning and Regulatory Committee, held on 6 December 2018, as a true and correct record.

Dahlberg/Walker                                                                  Carried

  

 

6.       Chairperson's Report

Document number R10007, agenda pages 24 - 25 refer.

The Chairperson answered a question relating to Council’s role in managing recreational vessels to prevent or slow the spread of marine pests, noting that a piece of work was underway and the issue was raised at a recent Annual Plan workshop.

Recommendation PR/2019/005

That the Planning and Regulatory Committee

Receives the report Chairperson's Report (R10007.

McGurk/Barker                                                                     Carried

  

 

7.       Planning and Regulatory Committee - Quarterly Report - 1 October-31 December 2018

Document number R9905, agenda pages 26 - 64 refer.

Manager Consents and Compliance, Mandy Bishop, Manager Environment, Matt Heale, Manager Building, Martin Brown, Team Leader City Development, Lisa Gibellini and Team Leader Science & Environment, Jo Martin were present to answer questions.

Mr Heale highlighted a change to paragraph 6.51 of the quarterly report, noting that the Nelson Plan Elected Member Working Group meeting had been deferred until May. Discussion took place on the need to get those dates set and the importance of governor oversight of proposed significant changes to the Plan.

Officers responded to questions regarding consent processing times, the Future Development Strategy, IANZ accreditation, the Land Management Manual, the Biodiversity Forum, water quality in the Maitai and the MARPOL submission.

Further discussion took place on the Nelson Plan process and Mr Heale confirmed that the Plan was undergoing peer and legal review, and that once officers received that feedback, they would know the extent of the changes required and could bring that work to Elected Members.

It was reiterated that the Working Group required a mandate from the Committee and would need to advise the Committee of material changes, ensuring a transparent process.

It was noted that a discussion regarding the reporting of Section 357 objections needed to take place as this was missing at the moment.

Resolved PR/2019/006

That the Planning and Regulatory Committee

Receives the report Planning and Regulatory Committee - Quarterly Report - 1 October-31 December 2018 (R9905) and its attachments (A2102205, A2126110, A2077436, A2068933 and A2135530); and

Endorses the submission in support of the Nelson Marlborough District Health Board and Port Company CEO submissions to the International Maritime Organisation Treaty, Annex VI of the International Convention for the Prevention of Pollution from Ships; and

Approves that the Progressive Implementation Programme for Freshwater is updated to align with the amended Nelson Plan timeline.

Her Worship the Mayor/Dahlberg                                          Carried

 

8.       Kerr Street Walkway

Document number R9972, agenda pages 65 - 75 refer.

Group Manager Environmental Management, Clare Barton, declared a conflict with this item and Manager Consents and Compliance, Mandy Bishop acted as lead officer.

Manager Environment, Matt Heale,  advised that on page 71 of the agenda report, Option 2 - risks and disadvantages, was incorrect and that paragraph 7.6 of the report was the correct information. He referred to the map in Attachment 1, which identified where Quakers Acre and Wellington Reserve were.

Mr Heale also noted that since the agenda had been published, Police feedback had been received that, although Police reporting systems did not allow specific data on locations, based on experience, this had been a problem location for the Police for years. He said that Police would support this being a liquor ban area.

Mr Heale answered questions regarding the risk of displacement, the safety audit, consideration of mental health and addiction issues, work with social agencies, residents’ concerns, anti-social behaviour, improvement of amenities and the review of the bylaw process next year.

Resolved PR/2019/007

That the Planning and Regulatory Committee

Receives the report Kerr Street Walkway (R9972) and its attachment (A2120387); and

Approves completion of a Crime Prevention Through Environmental Design Safety Audit to identify whether any physical improvements to the Kerr Street Walkway area are necessary.

Her Worship the Mayor/Acland                                                        Carried

Recommendation to Council PR/2019/008

That the Council

Approves the amendment of Schedule A of the Urban Environments Bylaw No.225 to include the Kerr Street Walkway area (refer map A2120387) in the list of Alcohol Ban Areas – 24 Hours, 7 days a week.

Her Worship the Mayor/Acland                                                        Carried

       

9.       Exclusion of the Public

 

Resolved PR/2019/009

That the Planning and Regulatory Committee

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Walker/Dahlberg                                                                  Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Planning and Regulatory Committee Meeting - Public Excluded Minutes -  22 November 2018

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·    Section 7(2)(a)

To protect the privacy of natural persons, including that of a deceased person

·        Section 7(2)(b)(ii)

     To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

The meeting went into public excluded session at 10.17a.m. and resumed in public session at 10.19a.m. 

 

       Please note that as the only business transacted in public excluded was to confirm the minutes, this business has been recorded in the public minutes. In accordance with the Local Government Official Information Meetings Act, no reason for withholding this information from the public exists.

1.       Confirmation of Minutes

1.1       22 November 2018

Document number M3933, agenda pages 3 - 4 refer.

Resolved PR/2019/010

That the Planning and Regulatory Committee

Confirms the minutes of part of the meeting of the Planning and Regulatory Committee, held with the public excluded on 22 November 2018, as a true and correct record.

Fulton/McGurk                                                                      Carried

          

 

2.       Re-admittance of the Public

Resolved PR/2019/011

That the Planning and Regulatory Committee

Re-admits the public to the meeting.

 

Dahlberg/Barker                                                                   Carried

 

There being no further business the meeting ended at 10.19a.m.

 

Confirmed as a correct record of proceedings:

 

 

 

                                                         Chairperson                                    Date