Community Services Committee Minutes - 26 February 2019
Minutes of a meeting of the Community Services Committee
Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson
On Tuesday 26 February 2019, commencing at 9.03a.m.
Present: Councillor G Noonan (Chairperson), Her Worship the Mayor R Reese, Councillors M Courtney (Deputy Chairperson), K Fulton, M Lawrey, B McGurk and M Rutledge
In Attendance: Councillors I Barker, T Skinner, S Walker, Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), Acting Group Manager Community Services (R Bartlett), Group Manager Community Services (R Ball), Group Manager Corporate Services (N Harrison), Group Manager Strategy and Communications (N McDonald), Governance Adviser (J Brandt) and Youth Councillors C Hagan and Z Jurgeleit.
Apology: Her Worship the Mayor for lateness
Leave of Absence: Councillor P Matheson
1. Apologies
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Resolved CS/2019/001 That the Community Services Committee Receives and accepts an apology for lateness from Her Worship the Mayor. |
2. Confirmation of Order of Business
There was no change to the order of business.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
4.1 Steve Cross - the review of pet cremation operations
Mr Cross spoke against the provision of pet cremation services by Council. He did not consider pet cremations a core Council activity and preferred Council to focus on core activities in order to keep rates low. Mr Cross noted that he considered offering pet cremation unfair competition to the private sector which was not subsidised.
5. Confirmation of Minutes
5.1 27 November 2018
Document number M3949, agenda pages 9 - 17 refer.
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Resolved CS/2019/002 That the Community Services Committee Confirms the minutes of the meeting of the Community Services Committee, held on 27 November 2018, as a true and correct record. |
Document number R10014, agenda pages 18 - 19 refer.
Attendance: Councillor Rutledge left the meeting from 9.20a.m. until 9.23a.m.
The Chairperson presented her report and answered questions about the Tahunanui Community Centre.
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Recommendation CS/2019/003 That the Community Services Committee Receives the Chairperson's Report (R10014). |
8. Community Services Committee Quarterly Report to 31 December 2018
Document number R9929, agenda pages 20 - 44 refer.
Team Leader Arts and Heritage, Mark Preston-Thomas and Manager Community Partnerships, Shanine Raggett and Parks Property and Facility Asset Manager, Andrew Petheram answered questions regarding the following:
· Consultation and engagement processes with iwi
· The stakeholder meeting held in February 2019 regarding the Tahunanui Lions Toilet upgrade
· Bay Dreams costs, noting that a review was under way and would come to Council
· The Heritage Strategy, noting that the deferment was to ensure a quality document. Care would be taken to include work previously undertaken. Councillor Fulton offered her input as an original member of the working group in 2010/11.
Attendance: Councillor Skinner left the meeting from 10.00a.m. to 10.01a.m.
· Taurapa sculpture, noting that signage would fall to the Arts Selection Panel.
The Art Works Programme (agenda page 32) colour rating was queried and the Chief Executive noted that orange was more appropriate than red, as it was the major project that was over budget, not the overall art works portfolio.
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Resolved CS/2019/004 That the Community Services Committee Receives the report Community Services Committee Quarterly Report to 31 December 2018 (R9929) and its attachments (A2125593 and A2134396). |
The meeting was adjourned from 10.41a.m. to 11.02a.m.
Document number R9575, agenda pages 45 - 61 refer.
Team Leader Facilities, Gary Alsop and Manager Parks and Facilities, Rosie Bartlett presented the report.
It was clarified that data collected was for cremations as one activity, which made it difficult to distinguish between human and pet cremations. The Chief Executive noted that options to improve data collection would be explored to assist with future decision-making.
Attendance: Her Worship the Mayor joined the meeting at 11.13a.m.
It was noted that any changes to levels of service provided by the crematorium, such as ceasing pet cremation services altogether, could be discussed as part of the next Activity Management Plan review.
It was noted that once new data from the crematorium had been collected and analysed, an adjustment to cremation fees could be made if needed, to ensure fees for pet cremations were not subsidised. It was clarified that such a decision would be within the Chief Executive’s delegations. An amendment to the recommendation to Council was made to reflect this.
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Resolved CS/2019/005 That the Community Services Committee Receives the report Pet Cremations Review (R9575) and its attachments (A1484302, A1881839, A2136225 and A2123279) |
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Recommendation to Council CS/2019/006 That the Council Approves the continuation of pet cremation services at the Wakapuaka Crematorium, noting that if the pet cremation is not fully user pays, then an adjustment to fees will be made to the fee schedule to achieve this outcome. |
10. Stoke Community Youth Facility
Document number R9913, agenda pages 62 - 98 refer.
Andrew Petheram, Property Parks and Facilities Asset Manager presented the report and answered questions with Consultants Chris Ward of Policy Works and Amy Shattock of Autonomy NZ.
Attendance: Councillor Lawrey left the meeting from 12.21p.m. to 12.24p.m.
A point of order was raised regarding language used, in particular the tone of questioning. This was upheld by the Chairperson and the member apologised to the consultant.
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Resolved CS/2019/007 That the Community Services Committee Receives the report Stoke Community Youth Facility (R9913) and its attachment (A2120557); and Agrees that Option 4 – go out with targeted options, (from report A2120557), is the preferred option; and Agrees to hold a Community Services workshop to enable staff to prepare targeted options to take out for pre-consultation, to be followed by wider community consultation. |
The meeting was adjourned from 12.54p.m. to 1.23 p.m.
11. Heritage Activity Management Plan 2018 - 28
Document number R9688, agenda pages 99 - 102 refer.
Team Leader Arts and Heritage, Mark Preston Thomas and Manager Community Partnerships, Shanine Raggett, presented the report.
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Resolved CS/2019/008 That the Community Services Committee Receives the report Heritage Activity Management Plan 2018 - 28 (R9688) and its attachment (A1826798). |
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Recommendation to Council CS/2019/009 That the Council Adopts the Heritage Activity Management Plan 2018 – 2028 (A1826798) to reflect the approved Long Term Plan 2018 - 2028. |
12. Arts Activity Management Plan 2018 - 2028
Document number R9687, agenda pages 103 - 106 refer.
Team Leader Arts and Heritage, Mark Preston Thomas and Manager Community Partnerships, Shanine Raggett, presented the report.
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Resolved CS/2019/010 That the Community Services Committee Receives the report Arts Activity Management Plan 2018 - 2028 (R9687) and its attachment (A1766400). |
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Recommendation to Council CS/2019/011 That the Council Adopts the Arts Activity Management Plan 2018 – 2028 (A1766400) to reflect the approved Long Term Plan 2018 - 2028. |
13. Options for 2019/20 Community Investment Fund and Updated Panel Terms of Reference
Document number R9853, agenda pages 107 - 120 refer.
Team Leader Arts and Heritage, Mark Preston Thomas and Manager Community Partnerships, Shanine Raggett, presented the report and noted an addition to the officer recommendation to better reflect the part of option 2 in the report, which proposed to increase the existing small grant pool of $50,000 with the residual community investment funding.
Questions were raised regarding the accuracy of information provided in item 4.4 of the report and officers undertook to check this and come back later in the meeting.
Attendance: Councillor Rutledge left the meeting at 1.43p.m.
Discussion took place regarding likely impacts and roll-on effects of different options presented in the report. The importance of giving equal opportunity to all community groups was noted, and that the three groups mentioned in the report must not be given an advantage over others.
The meeting was adjourned from 1.45p.m. to 1.57p.m.
Attendance: Councillor Mc Gurk left the meeting at 2.01p.m.
The item was left to lie until later in the meeting.
14. Greenmeadows Centre - Progress Update (Number Five)
Document number R9861, agenda pages 121 - 124 refer.
Group Manager Infrastructure, Alec Louverdis, presented the report.
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Resolved CS/2019/012 That the Community Services Committee Receives the report Greenmeadows Centre - Progress Update (Number Five) (R9861). |
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Resolved CS/2019/013 That the Community Services Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Community Services Committee Meeting - Public Excluded Minutes - 27 November 2018 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(g) To maintain legal professional privilege · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information |
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2 |
Greenmeadows Centre - Progress Update
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(g) To maintain legal professional privilege · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session from 2.11p.m. and resumed in public session at 3.31p.m. at which time Councillors McGurk and Rutledge had returned to the meeting.
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16 Options for 2019/20 Community Investment Fund and Updated Panel Terms of Reference (agenda item 13) |
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Document number R9853, agenda pages 107 - 120 refer. Team Leader Arts and Heritage, Mark Preston Thomas and Manager Community Partnerships, Shanine Raggett, noted corrections to item 4.4 of the report, which should read: ‘Three groups totalling $36,000 were awarded funding for one year (…). One of these Groups, Whanake Youth, applied for three years but was awarded funding for one year only and requested to reapply in 2019/20 as they were newly established. The other two groups, being Nelson Whakatū MenzShed ($10,000) and Victim Support ($6,000) were granted one year funding without any expectation of future support’. It was noted that option 2 was still the officer recommendation. In light of the corrected information, members opted to progress with option 2 including the additional recommendation wording. |
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Resolved CS/2019/014 That the Community Services Committee Receives the report Options for 2019/20 Community Investment Fund and Updated Panel Terms of Reference (R9853) and its attachments (A2093465 and A1960223); and Agrees not to offer new Community Investment Fund applications for 2019/20; and Notes that the panel will consider rollover funding from the Community Investment Fund for Whanake Youth of $20,000 p.a. for 2019/20 and 2020/21 on receipt of an acceptable application; and Agrees that the residual community investment funding 2019/20 (up to $41,393) be combined with the existing small grant pool of $50,000 for 2019/20. Agrees that the Community Grant Fund approvals be increased from $2,500 to $5,000 maximum for 2019/20; and Agrees to the updated Community Investment Fund Panel Terms of Reference (A2093465) and Code of Conduct (A1960223). |
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Resolved CS/2019/015 That the Council Confirms that new Community Investment Fund applications will not be offered in 2019 /20; and Agrees that the residual community investment funding 2019/20 (up to $41,393) be combined with the existing small grant pool of $50,000 for 2019/20. Confirms that the Community Grant Fund approvals be increased from $2,500 to $5,000 maximum for 2019/20; and Approves the updated Community Investment Fund Panel Terms of Reference (A2093465) and Code of Conduct (A1960223). |
It was noted that the process for multiple-year funding should be reviewed and improved going forward.
There being no further business the meeting ended at 3.43p.m.
Confirmed as a correct record of proceedings:
Chairperson
Date