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AGENDA

Ordinary meeting of the

 

Sports and Recreation Committee

 

Thursday 13 December 2018

Commencing at 8.30a.m.

Council Chamber

Civic House

110 Trafalgar Street, Nelson

 

Pat Dougherty

Chief Executive

 

Membership: Councillor Tim Skinner (Chairperson), Her Worship the Mayor Rachel Reese, Councillors Ian Barker, Mel Courtney, Bill Dahlberg (Deputy Chairperson), Kate Fulton, Brian McGurk and Stuart Walker

Quorum: 4

 

Nelson City Council Disclaimer

Please note that the contents of these Council and Committee Agendas have yet to be considered by Council and officer recommendations may be altered or changed by the Council in the process of making the formal Council decision.

Guidelines for councillors attending the meeting, who are not members of the Committee, as set out in Standing Order 12.1:

·      All councillors, whether or not they are members of the Committee, may attend Committee meetings

·      At the discretion of the Chair, councillors who are not Committee members may speak, or ask questions about a matter.

·      Only Committee members may vote on any matter before the Committee

It is good practice for both Committee members and non-Committee members to declare any interests in items on the agenda.  They should withdraw from the room for discussion and voting on any of these items.

 

N-logotype-black-wideSports and Recreation Committee

13 December 2018

 

 

Page No.

 

1.       Apologies

Nil

2.       Confirmation of Order of Business

3.       Interests

3.1       Updates to the Interests Register

3.2       Identify any conflicts of interest in the agenda 

4.       Referral of Powers - Request for Assistance from a Nelson sporting group                       4 - 6

Document number R9910

Recommendation

That the Sports and Recreation Committee

Receives the report Referral of Powers - Request for Assistance from a Nelson sporting group (R9910); and

Refers to Council all powers of the Sports and Recreation Committee relating to a request for assistance from a Nelson sporting group.

 

Recommendation to Council

That the Council

Considers all matters relating to a request for assistance from a Nelson sporting group.

       

 

 

   

 

 

Item 5: Referral of Powers - Request for Assistance from a Nelson sporting group

 

Sports and Recreation Committee

13 December 2018

 

 

REPORT R9910

Referral of Powers - Request for Assistance from a Nelson sporting group

     

 

1.       Purpose of Report

1.1       To refer the mandate for decisions relating to a request for assistance from a Nelson sporting group to Council.

 

 

2.       Recommendation

That the Sports and Recreation Committee

Receives the report Referral of Powers - Request for Assistance from a Nelson sporting group (R9910); and

Refers to Council all powers of the Sports and Recreation Committee relating to a request for assistance from a Nelson sporting group.

Recommendation to Council

That the Council

Considers all matters relating to a request for assistance from a Nelson sporting group.

 

 

 

3.       Discussion

3.1       A sporting group has written to Council seeking assistance. The delegation for considering this request would ordinarily lie with the Sports and Recreation Committee. However, the sporting group has characterised its request as urgent. Because the Committee will not meet until February 2019, it is proposed to consider the matter at the 13 December 2018 meeting of Council, in order to allow for a timely response to the group. 

3.2       Consideration of the request will be in public excluded session, in accordance with Section 7(2) (b) (ii) of the Local Government Official Information and Meetings Act 1987, to protect the group’s commercial position.

          Options

3.3       The Committee can either refer this matter to Council or not. Option 1 is recommended.

 

Option 1: Refer matter to Council

Advantages

·   Allows for a timely response

Risks and Disadvantages

·   Removes a decision from the Sports and Recreation Committee

·   More governance time required by full Council

Option 2: Do not refer matter to Council

Advantages

·    The Sports and Recreation Committee has delegated authority to consider matters relating to this matter

Risks and Disadvantages

·    Decision making on the issue will be slower due to the need to proceed through both Committee and Council

 

 

 

Author:           Roger Ball, Group Manager Community Services

Attachments

Nil

 

Important considerations for decision making

1.   Fit with Purpose of Local Government

A decision to allow more timely decision making will support a local group providing services to the public.

2.   Consistency with Community Outcomes and Council Policy

The decision in this report supports the community outcome:

Our communities have access to a range of social, educational and recreational facilities and activities.

3.   Risk

 The recommendation to refer this matter to Council does not include any risks. If the Committee chooses not to refer the matter, there could be consequences for the Giants from a delay.

4.   Financial impact

This decision has no financial impact.

5.   Degree of significance and level of engagement

This matter is of low significance as it is an administrative matter and not a substantive decision and therefore no consultation has been undertaken.

6.   Inclusion of Māori in the decision making process

No engagement with Māori has been undertaken in preparing this report.

7.   Delegations

The Sports and Recreation Committee has the following delegations to consider requests from sports codes and in relation to the Trafalgar Centre:

Areas of Responsibility:

·    Recreation and Leisure Facilities and Services

·    The Trafalgar Centre

Powers to Recommend:

·    Any other matters within the areas of responsibility noted above