Regional Transport CommitteeUnconfirmed Minutes - 3 December 2018

 

Minutes of a meeting of the Regional Transport Committee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Monday 3 December 2018, commencing at 2.00p.m.

 

Present:              Councillor M Rutledge (Chairperson), Her Worship the Mayor R Reese, Councillors P Matheson, G Noonan (Deputy Chairperson) and Mr Harland (NZTA Representative)

In Attendance:   Councillors L Acland, I Barker, B Dahlberg, B McGurk, M Lawrey, T Skinner and S Walker, Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), and Governance Adviser (J Brandt)

 

Apologies :          Nil

 

 

1.       Apologies

2.       Confirmation of Order of Business

It was noted that item 10 would be considered as the very last item, following public excluded business.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum

4.1      Aaryn Barlow - Active Transport Forum

           Mr Barlow thanked the Council for its support of the Biking to School initiative and gave background information regarding the Forum.

           In response to questions, Mr Barlow noted that the Forum had funding available to encourage behaviour change, and that they would be available to discuss collaboration with Council in regards to aligning active transport messages going to the community.

4.2      Peter Olorenshaw - Nelsust

 

Mr Olorenshaw gave a Powerpoint presentation (A2109055).

           The presentation showed Nelsust’s vision for Rocks Road.

           Mr Olorenshaw noted that the type of esplanade suggested was expected to help protect the road during surges that could occur in extreme weather events. He also noted that he supported the Detailed Business Case to be progressed for the Nelson Southern Link and Rocks Road walking and cycling project.

 

 

 

Attachments

1    A2109055 - Presentation by Nelsust

 

5.       Confirmation of Minutes

5.1      3 October 2018

Document number M3801, agenda pages 7 - 9 refer.

Resolved RTC/2018/031

That the Regional Transport Committee

Confirms the minutes of the meeting of the Regional Transport Committee, held on 3 October 2018, as a true and correct record.

Rutledge/Noonan                                                                       Carried

  


 

6.        Chairperson’s Report

 

A verbal report was given. The Chairperson thanked everyone involved in preparing the detailed business case document for the Nelson Southern Link and Rocks Road Walking and Cycling. He further noted that a list of projects was being worked through to assess if any were eligible to qualify for enhanced financial assistance rates.

Resolved RTC/2018/032

That the Regional Transport Committee

Receives the verbal Chairperson’s Report.

Rutledge/Matheson                                                           Carried

7.       Speed control

Document number R9333, agenda pages 10 - 36 refer.

Manager Transport and Solid Waste, Marg Parfitt presented the report and answered questions about anticipated timeframes for changes to occur if using the special consultative procedure.

Mr Harland noted that the review of the 2018/19 rules programme would fall under the responsibilities of the Ministry of Transport, not the New Zealand Transport Agency. An addition to the resolution was made to support the Chairperson contacting the Ministry to request changes to this process.

The meeting was adjourned at 2.54p.m. and reconvened at 2.57p.m.

Resolved RTC/2018/033

That the Regional Transport Committee

Receives the report Speed control   (R9333) and its attachments (A2084572, A2081669, A2083995, A2083996, 2083999, A2084012); and

Notes the work undertaken by officers on speed related issues on Nelson City local roads.

Supports the Chairperson of the Regional Transport Committee writing to the Ministry of Transport requesting changes to their speed reduction process (current 2018/19 Rules Programme) that will allow local authorities greater flexibility in trialling reduced speed limits.

Noonan/Rutledge                                                                       Carried

 

8.       Regional Land Transport Plan variation - Saltwater Creek Bridge

Document number R9768, agenda pages 37 - 40 refer.

Resolved RTC/2018/034

That the Regional Transport Committee

Receives the report Regional Land Transport Plan variation - Saltwater Creek Bridge  (R9768);

Approves a variation to the Regional Land Transport Plan 2015–21 to include Saltwater Creek Bridge as a specific project.

Noonan/Matheson                                                                      Carried

Recommendation to Council RTC/2018/035

That the Council

Approves the inclusion of $1.2 Million in the Nelson Regional Land Transport Plan 2015–21 for Saltwater Creek Bridge in the 2018/19 financial year.

Noonan/Matheson                                                                      Carried

 

9.       Nelson Southern Link and Rocks Road Walking Cycling Project

Document number R9734, agenda pages 41 - 56 refer.

The report was presented by New Zealand Transport Agency representatives Jim Harland, Rhys Palmer (Project Manager), Jill Skinner and Coral Aldridge.

Mr Harland gave a Powerpoint presentation (A2109344). He noted that the emphasis for the New Zealand Transport Agency was to have a robust process in place to inform the Regional Land Transport Plan (RLTP) 2021-2024 development in year 2020/2021.

The meeting was adjourned at 3.34p.m. and reconvened at 3.50p.m.

Discussion regarding the Detailed Business Case Scope took place and some minor amendments were suggested for agenda page 51, i.e. splitting the first bullet point on the page into two bullet points, and that NZTA considers adding their logo to the document. An addition to the resolution was made to delegate minor amendments to the Project Governance Group.

Attendance: Councillor Matheson left the meeting at 4.18p.m. and returned at 4.21p.m.

Resolved RTC/2018/036

That the Regional Transport Committee

Receives the report Nelson Southern Link and Rocks Road Walking Cycling Project (R9734) and its attachments (A1977693 and A2102066); and

Notes that updates will be provided to future Regional Transport Committee meetings on progress of the Detailed Business Case of the Nelson Southern Link and Rocks Road walking cycling project.

Delegates minor amendments to the outline scope for the Nelson Southern Link and Rocks road Walking and Cycling project to the Project Governance Group.

Rutledge/Matheson                                                                    Carried

Recommendation to Council RTC/2018/037

That the Council

Endorses the amended outline scope for the Nelson Southern Link and Rocks Road Walking and Cycling project (A2102066 of Report 9734) that will enable the Detailed Business Case to commence.  

Rutledge/Matheson                                                                    Carried

Attachments

1    A2109344 - NZTA presentation 03Dec2018

 

10.     Exclusion of the Public

Tasman Regional Transport Committee Chairperson, Councillor Stuart Bryant, and officer Drew Bryant of Tasman District Council were in attendance for Items 1 and 2 of the Public Excluded agenda to answer questions and, accordingly, the following resolution was required to be passed:

Resolved RTC/2018/038

That the Governance Committee

Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that Stuart Bryant and Drew Bryant from Tasman District Council remain after the public has been excluded, for Items 1 and 2 of the Public Excluded agenda (Public Transport Cost Adjustment and Electronic Bus Ticketing), as they have knowledge relating to these matters that will assist the meeting.

Matheson/Rutledge                                                                  Carried

Resolved RTC/2018/039

That the Regional Transport Committee

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Matheson/Rutledge                                                                 Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Public Transport Cost Adjustment

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(b)(ii)

     To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

2

Electronic Bus Ticketing

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(g)

     To maintain legal professional privilege

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into public excluded session at 4.34p.m. and resumed in public session at 5.07p.m. 

11.     Proposed Champion Road underpass (Agenda Item 10)

Document number R9678, agenda pages 57 - 66 refer.

Manager Transport and Solid Waste, Marg Parfitt presented the report and noted that the underpass was likely to be eligible for other NZTA funding in which case the funding required from Nelson City Council would be reduced.

Attendance: Her Worship the Mayor Reese left the meeting at 5.11p.m. and returned at 5.15p.m.

Discussion took place regarding anticipated impacts on traffic flow, noting the decision about exits onto Champion and Salisbury Roads as part of the development’s resource consent application had been made by independent commissioners.

Attendance: Her Worship the Mayor and Councillor Matheson left the meeting at 5.20p.m.; Councillor Matheson returned at 5.21p.m and her Worship the Mayor returned at 5.45p.m.

Resolved RTC/2018/040

That the Regional Transport Committee

Receives the report Proposed Champion Road underpass (R9678) and its attachment (A2079992); and

Approves, in principle, support for the Champion Road underpass (scheduled to commence in the 2019/20 financial year); and

Notes that the project will be managed entirely by Tasman District Council.

Matheson/Rutledge                                                                    Carried

Recommendation to Council RTC/2018/041

That the Council

Commits to the allocation of a maximum of $470,000 as a grant payable to Tasman District Council for the Champion roundabout and underpass project as part of the 2019/20 Annual Plan.

Matheson/Rutledge                                                                    Carried

       

Councillor Noonan asked that her vote against the above motion and the recommendation to Council, which were taken as one, be recorded.

There being no further business the meeting ended at 5.51p.m.

 

Confirmed as a correct record of proceedings:

 

 

 

                                                       Chairperson                                     Date