Joint Shareholders Committee Minutes - 20 November 2018
Minutes of a meeting of the Joint Shareholders Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Tuesday 20 November 2018, commencing at 1.33p.m.
Present: Her Worship the Mayor of Nelson R Reese (Presiding Co-Chairperson), His Worship the Mayor of Tasman R Kempthorne (Co-Chairperson), Nelson City Councillors I Barker, M Courtney, G Noonan, and T Skinner, Tasman District Councillors S Bryant, D Ogilvie and T Tuffnell
In Attendance: Chief Executive (P Dougherty), Group Manager Community Services (R Ball), Group Manager Corporate Services (N Harrison) and Governance Adviser (R Terry)
Apologies: Councillors P Matheson, P Canton and T King
1. Apologies
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Resolved JSC/2018/034 That the Joint Shareholders Committee Receives and accepts an apology from Councillors P Matheson, P Canton and T King. Her Worship the Mayor/His Worship the Mayor of Tasman Carried |
2. Confirmation of Order of Business
There was no change to the order of business.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
There was no public forum.
5.1 21 August 2018
Document number M3704, agenda pages 6 - 11 refer.
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Resolved JSC/2018/035 That the Joint Shareholders Committee Confirms the minutes of the meeting of the Joint Shareholders Committee, held on 21 August 2018, as a true and correct record. |
6. Policy review: Joint appointment of Directors/Trustees of Council Controlled Organisations and Council Controlled Trading Organisations
Document number R9713, agenda pages 12 - 20 refer.
Group Manager Corporate Services, Nikki Harrison presented the report and answered questions on the reappointment process for an existing director, appointment of new directors, including the selection panel.
After discussion it was noted that the following amendments would be made:
· 4.1. – amend wording to read, ‘The co-Chairs of the Joint Shareholders Committee will’.
· 4.1.3. – add to the end of the paragraph, ‘if board Chair is unavailable’.
· 5.2 – add to the last sentence, ‘Co-Chairs Joint Shareholders Committee’.
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Resolved JSC/2018/036 That the Joint Shareholders Committee Receives the report Policy review: Joint appointment of Directors/Trustees of Council Controlled Organisations and Council Controlled Trading Organisations (R9713) and its attachment (A2065956); and Approves the amended 2018 Policy for joint appointment of Directors/Trustees of Council Controlled Organisations and Council Controlled Trading Organisations (A2065956). |
7. Tasman Bays Heritage Trust - Trustee Rotation and Remuneration
Document number R9773, agenda pages 21 - 24 refer.
Group Manager Community Services Roger Ball presented the report and answered questions on the length of time between appointments, with the committee noting the importance of staggering the appointments where possible.
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Resolved JSC/2018/037 That the Joint Shareholders Committee Receives the report Tasman Bays Heritage Trust - Trustee Rotation and Remuneration (R9773); and Notes the decision of the Tasman Bays Heritage Trust Appointments Committee to reappoint the following Trustees for three year terms ending in November 2021: · Olivia Hall (Chair) · Emma Thompson · Derek Shaw · Darren Mark Increases the Trustees’ remuneration pool for the Tasman Bays Heritage Trust by 1.6% (being the annual Consumer Price Index change to December 2017) to $64,221 for the 2018/19 financial year. |
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Resolved JSC/2018/038 That the Joint Shareholders Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Joint Shareholders Committee Meeting - Public Excluded Minutes - 21 August 2018 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 1.56p.m. and resumed in public session at 1.56p.m.
Please note that as the only business transacted in public excluded was to confirm the minutes, this business has been recorded in the public minutes. In accordance with the Local Government Official Information Meetings Act 1987, no reason for withholding this information from the public exists.
Confirmation of Minutes
21 August 2018
Document number M3705, agenda pages 3 - 8 refer.
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Resolved JSC/2018/039 That the Joint Shareholders Committee Confirms the minutes of part of the meeting of the Joint Shareholders Committee, held with the public excluded on 21 August 2018, as a true and correct record. His Worship the Mayor of Tasman/Courtney Carried |
9. Re-admittance of the Public
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Resolved JSC/2018/040 That the Joint Shareholders Committee Re-admits the public to the meeting. |
There being no further business the meeting ended at 1.57p.m.
Confirmed as a correct record of proceedings:
Chairperson
Date