Joint Committee of Tasman District and Nelson City Councils Minutes - 6 November 2018
Minutes of a meeting of the Joint Committee of Tasman District and Nelson City Councils
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Tuesday 6 November 2018, commencing at 10.50a.m.
Present: His Worship the Mayor of Tasman R Kempthorne (Chairperson), I Barker, M Courtney, B Dahlberg, K Fulton, P Matheson, M Lawrey, G Noonan, M Rutledge, T Skinner, and S Walker, Tasman District Councillors S Bryant, P Canton, K Maling and D Ogilvie
In Attendance: Group Manager Environmental Management (C Barton), Group Manager Community Services (R Ball), Group Manager Corporate Services (N Harrison) and Governance Adviser (R Terry)
Leave of Absence: Her Worship the Mayor R Reese and Councillor B McGurk
Apologies: Councillors T King and D Wensley
A quorum was not achieved. The meeting was advised that members were on their way and the Chair used his discretion to delay the start of the meeting until those members arrived. The Chair made a decision to allow informal presentations to take place, noting that no decisions would be made until a quorum was achieved.
Attendance: Councillor Canton arrived at 10.49a.m. and the meeting was formally convened at 10.51a.m.
4. Apologies
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Resolved JC/2018/007 That the Joint Committee Receives and accepts the apologies from Councillors T King and D Wensley. |
5. Confirmation of Order of Business
There was no change to the order of business.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
There was no public forum.
8.1 27 March 2018
Document number M3372, agenda pages 5 - 10 refer.
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Resolved JC/2018/008 That the Joint Committee of Tasman District and Nelson City Councils Confirms the minutes of the meeting of the Joint Committee of Tasman District and Nelson City Councils, held on 27 March 2018, as a true and correct record. |
Attendance: Councillor Noonan left the meeting at 10.53a.m. and returned at 10.56a.m.
Martin Byrne, of Port Nelson Limited, and Phil Lough, of Port Nelson Limited, will be in attendance for Item 2 of the Public Excluded agenda to answer questions and, accordingly, the following resolution is required to be passed:
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Resolved JC/2018/009 Confirms, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that Martyn Byrne, Chief Executive and Phil Lough, Chair, Port Nelson Limited remain after the public has been excluded, for Item 2 of the Public Excluded agenda (Port Nelson Limited six monthly presentation from the Board), as they have knowledge relating to Port Nelson Limited that will assist the meeting. |
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Resolved JC/2018/010 That the Joint Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Joint Committee Meeting - Public Excluded Minutes - 27 March 2018 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
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2 |
Port Nelson Limited six monthly strategic presentation from the Board
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
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3 |
Joint Council Controlled Organisations - Matters for Statements of Expectations (Tasman Bays Heritage Trust, Port, Airport) 2019/20
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 11.13a.m. and resumed in public session at 12.21p.m.
There being no further business the meeting ended at 12.21p.m.
Confirmed as a correct record of proceedings:
Chairperson
Date