Governance Committee Minutes - 25 October 2018
Minutes of a meeting of the Governance Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Thursday 25 October 2018, commencing at 10.11a.m.
Present: Councillor I Barker (Chairperson), Councillors L Acland, M Courtney, B Dahlberg (Deputy Chairperson), M Rutledge, T Skinner, S Walker, Mr J Murray and Mr J Peters
In Attendance: Chief Executive (P Dougherty), Group Manager Environmental Management (C Barton), Group Manager Community Services (R Ball), Group Manager Corporate Services (N Harrison), Group Manager Strategy and Communications (N McDonald), Manager Governance and Support Services (M Birch), Manager Communications (P Shattock) and Governance Adviser (R Terry)
Leave of Absence: Her Worship The Mayor R Reese and Councillor G Noonan
Apologies: Nil
1. Apologies
2. Confirmation of Order of Business
The Chair advised that Item 8 would be taken before Item 7 on the Agenda.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
There was no public forum.
5.1 6 September 2018
Document number M3742, agenda pages 7 - 16 refer.
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Resolved GOV/2018/076 That the Governance Committee Confirms the minutes of the meeting of the Governance Committee, held on 6 September 2018, as a true and correct record. |
6. Chairperson's Report
There was no Chairperson’s Report.
7. Uniquely Nelson Memorandum of Understanding 2018/2019
Document number R9552, agenda pages 17 - 31 refer.
Group Manager Environmental Management Clare Barton and Manager Uniquely Nelson, Simon Duffy presented and discussion took place regarding:
· Events in the CBD. Events were reviewed and feedback was provided from retailers, hospitality workers and other Nelson residents
· Enhancement of the CBD. Uniquely Nelson and the Nelson Regional Development Agency (NRDA) were collaborating behind the scenes to encourage people to create business spaces, retail opportunities and events in the CBD.
· Alignment of NRDA and Uniquely Nelson. It was noted that there was a cohesive approach between the two organisations and their strategies were aligned and complementary.
· Encouraging property owners to upgrade and lease their properties and infrastructure. Discussions are happening with retailers, including potential incentives for landlords
Attendance: Councillor Rutledge left the meeting at 11.01a.m.
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Resolved GOV/2018/077 That the Governance Committee: Receives the report Uniquely Nelson Memorandum of Understanding 2018/2019 (R9552) and its attachments (A2016338 and A2016325). |
8. Policy review: Remuneration for directors of Nelson City Council's Council Controlled Trading Organisations
Document number R9672, agenda pages 32 - 37 refer.
Group Manager Corporate Services, Nikki Harrison presented the report noting the only substantive change to the review would be to align the current policy with the joint policy for remuneration of directors.
The proposed amendment would look at raising the directors’ fees from the lower quartile to the lower-medium quartile, bringing them in line with other Council Controlled Trading Organisations.
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Resolved GOV/2018/078 That the Governance Committee Receives the report Policy
review: Remuneration for directors of Nelson City Council's Council
Controlled Trading Organisations |
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Recommendation to Council GOV/2018/079 That the Council Adopts the amended 2018 Nelson City Council Policy for setting the remuneration for directors of Nelson City Council’s council controlled trading organisations (A2045559). |
9. Forestry Advisory Group Minutes 11 September 2018
Document number R9804, agenda pages 38 - 44 refer.
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Resolved GOV/2018/080 That the Governance Committee Receives the unconfirmed minutes from the Forestry Advisory Group meeting held on 11 September 2018 (A2080255). |
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Resolved GOV/2018/081 That the Governance Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Governance Committee Meeting - Public Excluded Minutes - 6 September 2018 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(b)(ii) To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) · Section 7(2)(j) To prevent the disclosure or use of official information for improper gain or improper advantage
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2 |
State Advances Building - Update
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(g) To maintain legal professional privilege |
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3 |
Recommendation from Civic Trust Annual General Meeting 19 October 2018
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
The meeting went into public excluded session at 11.06a.m. and resumed in public session at 11.22a.m.
There being no further business the meeting ended at 11.22a.m.
Confirmed as a correct record of proceedings:
Chairperson
Date