Works and Infrastructure CommitteeUnconfirmed Minutes - 28 September 2018

 

Minutes of a meeting of the Works and Infrastructure Committee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Friday 28 September 2018, commencing at 9.01a.m.

 

Present:              Councillor S Walker (Chairperson), Her Worship the Mayor R Reese, Councillors L Acland, P Matheson, M Lawrey, G Noonan, T Skinner and M Rutledge (Deputy Chairperson)

In Attendance:   Councillors I Barker and B McGurk, Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), Group Manager Environmental Management (C Barton), Group Manager Strategy and Communications (N McDonald), Governance Adviser (J Brandt) and Youth Councillors (E Grant and N Rais)

Apology:             Councillor Matheson (for lateness)

 

1.

Apologies

Resolved WI/2018/046

That the Works and Infrastructure Committee

Receives and accepts the apology from Councillor Matheson for lateness.

Lawrey/Rutledge                                                                        Carried

2.       Confirmation of Order of Business

There was no change to the order of business.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum

4.1      Genie Em - Litter in Nelson City  

           Ms Em spoke in response to an article in the Nelson Leader “Clean up your Hood”, expressing her concerns at the amount of litter in Nelson and noted possible solutions such as increasing the number of recycling bins in town as well as ‘butt boxes’ for cigarette butts. Ms Em further encouraged Council to help change people’s littering behaviour by raising awareness and appropriate messaging.

Attendance: Her Worship Mayor R Reese joined meeting at 9.13a.m.

4.2      Barry James – Nile Street plane trees

           Mr James outlined his concerns regarding the scheduled removal of a number of heritage trees on Nile Street and requested to be involved in decisions regarding the trees. The Chairperson advised that he would ask Council officers to meet Mr James with Councillor Skinner present. Mr James further outlined his vision for Nile Street East as Autumn Glory Avenue.

Attendance: Councillor Matheson joined the meeting at 9.21a.m.

4.3      Phil Osborne – Seafield Terrace Remediation

           Mr Osborne advised that the Glen community would like to be more actively involved in the options for remediation. He requested that Council takes a pause, during which officers could engage with residents regarding design and implementation before funds were committed.

5.       Confirmation of Minutes

5.1      16 August 2018

Document number M3687, agenda pages 9 – 13 refer.

Resolved WI/2018/047

That the Works and Infrastructure Committee

Confirms the minutes of the meeting of the Works and Infrastructure Committee, held on 16 August 2018, as a true and correct record.

Rutledge/Skinner                                                                       Carried

6.       Chairperson's Report   

A brief verbal update on the recent attendance of the Water NZ Conference was presented, during which Councillor Walker commended Nelson City Council’s Engineering Assistant, Sristy Malla for two awards she received at the conference.  

7.       Wastewater and Stormwater/Flood Protection Asset Management Plans 2018 - 28

Document number R9670, agenda pages 14 - 18 refer.

Resolved WI/2018/048

That the Works and Infrastructure Committee

Receives the report Wastewater and Stormwater/Flood Protection Asset Management Plans 2018 - 28 (R9670) and its attachments (A1611752 and A1711433).

Noonan/Skinner                                                                         Carried

 

Recommendation to Council WI/2018/049

Adopts the Wastewater and Stormwater/Flood Protection Asset Management Plans 2018-28 (A1611752 and A1711433), amended to reflect the approved Long Term Plan 2018-2028.

Noonan/Skinner                                                                         Carried

 

8.       Nelson Tasman Regional Landfill Business Unit Landfills Asset Management Plan

Document number R9496, agenda pages 19 - 22 refer.

Acting General Manager Nelson Tasman Regional Landfill Business Unit Landfills Asset Management Plan (NRLBU), Don Clifford and Senior Asset Engineer – Solid Waste, Johan Thiart answered questions regarding the future site of the landfill, broader environmental issues of waste going to landfill, possible impacts of the emission trading scheme and waste levy changes.

Discussion took place as to what was currently happening with recycling and whether any local materials were contributing to environmental issues in other countries. It was noted that the extra funding agreed at a previous meeting was a temporary measure only and that the matter of recycling would require further consideration in future.

Request for a report

Resolved WI/2018/050

That the Works and Infrastructure Committee

Requests that a report be brought to the 15 November 2018 Works and Infrastructure Committee meeting, for the purpose of determining the future of recycling in Nelson, as well as to provide information relating to overseas markets.

Rutledge/Lawrey                                                                        Carried

 

Resolved WI/2018/051

That the Works and Infrastructure Committee

Receives the report Nelson Tasman Regional Landfill Business Unit Landfills Asset Management Plan (R9496) and its attachment (A1998592).

Rutledge/Walker                                                                         Carried

 

Recommendation to Council WI/2018/052

That the Council

Approves the Nelson Tasman Regional Landfill Business Unit Landfills Asset Management Plan (A1998592).

Rutledge/Walker                                                                         Carried

 

9.       Nelson Tasman Regional Landfill Business Unit Treasury Policy

Document number R9441, agenda pages 24 - 33 refer.

Accountant, Andrew Bishop confirmed that retrospective approval was being sought.

Resolved WI/2018/053

That the Works and Infrastructure Committee

Receives the report Nelson Tasman Regional Landfill Business Unit Treasury Policy (R9441) and its attachment (A1963932).

Noonan/Rutledge                                                                       Carried

 


 

 

Recommendation to Council WI/2018/054

That the Council

Approves the Nelson Tasman Regional Landfill Business Unit Treasury Policy (A1963932 of Report R9441).

Noonan/Rutledge                                                                       Carried

 

10.     Nelson Regional Sewerage Business Unit Business Plan 2018-19

Document number R9503, agenda pages 34 - 60 refer.

Group Manager Infrastructure, Alec Louverdis answered questions regarding implications of not having the Nelson Regional Sewerage Business Unit (NRSBU) business plan signed off by both Councils, advising that business as usual would continue.

Attendance: Councillor Lawrey left the meeting from 10.09a.m. to 10.13a.m.

Acting General Manager NRSBU, Don Clifford answered questions about the resource consent application, noting that it was technically on hold, and engagement with iwi continuing. He noted that meetings with iwi had been set up.

Discussion took place regarding the importance of resolving existing business plan issues before further pursuing the resource consent application to discharge into the estuary, as well as the importance of meaningful engagement with iwi.

It was acknowledged that Nelson City Council expected that the resource consent application would reflect the environmental standards of this Council, which had not yet been incorporated into the NRSBU business plan 2018/19.

The meeting was adjourned from 10.21a.m. to 10.58a.m.

An addition to the officer recommendation was included to reflect the previous discussion.

Resolved WI/2018/055

That the Works and Infrastructure Committee

Receives the report Nelson Regional Sewerage Business Unit Business Plan 2018-19 (R9503) and its attachments (A1928704 and A1995125); and 

Approves feedback be given to the Nelson Regional Sewerage Business Unit (NRSBU) through the Acting General Manager that further review of the draft NRSBU Business Plan 2018-19 is required so that it better complements Nelson City Council’s Long Term Plan (LTP) and the Council’s environmental aspirations; and

Requests that the Acting General Manager of the Nelson Regional Sewerage Business Unit reports back to the Works and Infrastructure Committee on the alignment between the Bell Island resource consent application and Nelson City Council’s Long Term Plan and the Council’s environmental aspirations, and also provides the Works and Infrastructure Committee with an update on the engagement with iwi in relation to the resource consent application.

Her Worship the Mayor/Rutledge                                                Carried

 

11.     Wastewater Network Inflow and Infiltration Issues on Private Property

Document number R9502, agenda pages 61 - 77 refer.

Senior Asset Engineer – Utilities, Phil Ruffell answered questions about the current investigation under way on private property and properties owned by Council.  

An additional recommendation was added by officers to clarify the approval process for the communications content.

Resolved WI/2018/056

That the Works and Infrastructure Committee

Receives the report Wastewater Network Inflow and Infiltration Issues on Private Property (R9502) and its attachments (A2047807, A2059113, A2046065, A2021386, A2053953);

Endorses a public communication campaign to highlight the issue to private property owners to commence with urgency; and

Delegates authority to the Chair and Deputy Chair of the Works and Infrastructure Committee to approve the final communications content prior to release; and   

Endorses the approach to re-direct obvious private stormwater inflows out of the sewer system and that these “quick-wins” (up to $500) be at the cost of private landowners.

Lawrey/Skinner                                                                          Carried

 

12.     Saltwater Creek Bridge

Document number R9717, agenda pages 78 - 85 refer.

Senior Engineering Officer, Andy High, Manager Capital Projects, Shane Davies and Manager Transport and Solid Waste, Marg Parfitt joined the table. Mr Davies noted that there may be additional information available for the Council meeting on 15 November 2018 in regards to possible additional funding from the New Zealand Transport Agency, which would mean that the funding required from Council would be less.

Officers answered questions regarding cladding materials for the bridge, sustainability of the wood used, recyclability of the old bridge, dimensions of the new bridge and clarified that the funding was for the bridge as well as grading, abutments and approaches.

Resolved WI/2018/057

That the Works and Infrastructure Committee

Receives the report Saltwater Creek Bridge (R9717) and its attachment A2058621.

Noonan/Rutledge                                                                       Carried

 

Recommendation to Council WI/2018/058

That the Council

Approves an additional unbudgeted $300,000 to fund construction of the bridge in the 2018/19 financial year that will allow the award of a tender and enable work to commence this financial year (2018/19).

Noonan/Rutledge                                                                       Carried

 

13.     Seafield Terrace remediation

Document number R9621, agenda pages 86 - 108 refer.

Group Manager Infrastructure, Alec Louverdis noted that in response to the feedback received during public forum, he would like to suggest that the matter be left to lie on the table, to pause the process as requested, and undertake engagement with the community before the next Works and Infrastructure meeting.

Mr Louverdis answered questions about impacts on timing, noting that there would be a delay if further consultation was required.

Item of business to lie on the table

Resolved WI/2018/059

That the Works and Infrastructure Committee

Leaves the item Seafield Terrace Remediation to lie on the table and not be further discussed at this meeting until further engagement with residents has taken place and the matter be brought back to the Works and Infrastructure Committee.

Her Worship the Mayor/Matheson                                               Carried

       

14.     Exclusion of the Public

Recommendation

That the Works and Infrastructure Committee

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Matheson/Rutledge

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Works and Infrastructure Committee Meeting - Public Excluded Minutes -  16 August 2018

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into public excluded session at 11.43a.m. and resumed in public session at 11.47a.m.

Please note that as the only business transacted in public excluded was to receive the minutes and leaving an item of business to lie on the table, this business has been recorded in the public minutes. In accordance with the Local Government Official Information Meetings Act 1987, no reason for withholding this information from the public exists.

15.     Confirmation of Minutes

15.1    16 August 2018

Document number M3688, agenda pages 3 - 4 refer.

Resolved WI/2018/060

That the Works and Infrastructure Committee

Confirms the minutes of part of the meeting of the Works and Infrastructure Committee, held with the public excluded on 16 August 2018, as a true and correct record.

Matheson/Rutledge                                                                    Carried

        

16.     Seafield Terrace Remediation: Legal Considerations

Document number R9709, agenda pages 5 - 6 refer.

Item of business to lie on the table

Resolved WI/2018/061

That the Works and Infrastructure Committee

Leaves the item Seafield Terrace Remediation: Legal Considerations to lie on the table and not be further discussed at this meeting until further engagement with residents has taken place and the matter be brought back to the Works and Infrastructure Committee.

Rutledge/Noonan                                                                       Carried

  

17.     Re-admittance of the Public

Resolved WI/2018/062

That the Works and Infrastructure Committee

Re-admits the public to the meeting.

Skinner/Lawrey                                                                          Carried

 

There being no further business the meeting ended at 11.47a.m.

 

Confirmed as a correct record of proceedings:

 

 

 

                                                       Chairperson                                     Date