Works and Infrastructure CommitteeUnconfirmed Minutes - 16 August 2018

 

Minutes of a meeting of the Works and Infrastructure Committee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Thursday 16 August 2018, commencing at 9.00a.m.

 

Present:              Councillor S Walker (Chairperson), Her Worship the Mayor R Reese, Councillors L Acland, M Lawrey, P Matheson, G Noonan, M Rutledge (Deputy Chairperson), and T Skinner

In Attendance:   Councillors I Barker, M Courtney, K Fulton, B McGurk, Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), Governance Adviser (J Brandt) and Youth Councillors (R Anderson and R Panting)

 

Apologies :          Nil

 

 

1.       Apologies

2.       Confirmation of Order of Business

There was no change to the order of business.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum

 

4.1            Public Forum - Ben Bushell - Community Compost Nelson  

                 Mr Bushell gave a presentation about how Community Compost Nelson had gone about developing a community composting system for food waste in Nelson.

Attendance: 9.07a.m. Councillor Lawrey joined the meeting.

                 Mr Bushell answered questions about collection charges, the sale of compost, and the hopes the organisation has for collaboration with Nelson City Council in supporting waste minimisation in Nelson.

5.       Confirmation of Minutes

5.1            28 June 2018

Document number M3586, agenda pages 7 - 15 refer.

Resolved WI/2018/036

That the Works and Infrastructure Committee

Confirms the minutes of the meeting of the Works and Infrastructure Committee, held on 28 June 2018, as a true and correct record.

Matheson/Rutledge                                                                    Carried

  

6.       Chairperson's Report    

6.1   Chairperson's Report

 

The Chairperson invited Group Manager Infrastructure, Alec Louverdis to give an update on the spillage of sulphuric acid into the stormwater system that had occurred earlier that day as a result of a traffic accident on Tahunanui Drive.

Mr Louverdis noted that the incident response was going well given the circumstances, and that the estuary had not been affected at the time.

The Chairperson tabled his Chairperson’s Report (attached A2031510) and summarised his update on the Modellers Pond regarding the reduction of algae occurrence.

Discussion took place regarding the make up of the pond water, evaporation, ground water, tide influence, monitoring and returning the pond to the estuarine environment.

The meeting was adjourned from 9.35a.m. until at 9.43a.m.

Further discussion took place regarding the budget for the Modellers Pond and the Diatomix dosing trial. The Chief Executive, Pat Dougherty advised he would provide Members with further information on the budget following the meeting.

 

Attachments

1    A2031510 - Chairperson's Report - Modellers Pond update

Attendance: Councillor Skinner left the meeting at 9.48a.m.

 

7.       Solid Waste Asset Management Plan 2018 - 2028

Document number R9056, agenda pages 16 - 18 refer.

Senior Asset Engineer – Solid Waste, Johan Thiart presented the report, noting that there were no changes to the Asset Management Plan following the Long Term Plan process.

Resolved WI/2018/037

That the Works and Infrastructure Committee

Receives the report Solid Waste Asset Management Plan 2018 - 2028 (R9056) and its attachment (A1828548).

Rutledge/Noonan                                                                       Carried

 

Recommendation to Council WI/2018/038

That the Council

Adopts the Solid Waste Asset Management Plan 2018 - 2028 (A1828548).

Rutledge/Noonan                                                                       Carried

 

8.       Water Supply Asset Management Plan 2018 - 2028

Document number R9032, agenda pages 19 - 27 refer.

Attendance: Councillor Skinner returned to the meeting at 9.50a.m.

Senior Asset Engineer – Utilities, Phil Ruffell presented his report and answered questions about the automated meter trial undertaken in Nelson; tracking water losses; communication with contractors; potential shared use of meters with Network Tasman; and the Three Waters Review.

Attendance: Councillor Matheson left the meeting from 9.56a.m. to 9.58a.m.

It was noted that officers would discuss the residential water meter renewals business case with Mr Steve Cross who had offered to review it.

Attendance: Councillor Acland left the meeting 10.19a.m.  

It was noted that where the Water Supply Asset Management Plan 2018-2028 refers to the proposed renewal of residential water meters commending ‘over a three year period from 2019/20’, the year should read ‘2018/19’.

The meeting was adjourned at 10.29a.m. and reconvened at 10.49a.m.

Resolved WI/2018/039

That the Works and Infrastructure Committee

Receives the report Water Supply Asset Management Plan 2018 - 2028 and its attachments (A1620958 and A2021298).

Rutledge/Skinner                                                                       Carried

Recommendation to Council WI/2018/040

That the Council

Adopts the Water Supply Asset Management Plan 2018-28 (A1620958), amended to reflect the approved Long Term Plan 2018 - 2028 including the renewal of existing residential water meters with manual read meters.

Skinner/Noonan                                                                         Carried

9.       Paxster Use on Nelson Footpaths

Document number R8928, agenda pages 28 - 42 refer.

Manager Roading and Utilities, Marg Parfitt presented her report.

Resolved WI/2018/041

That the Works and Infrastructure Committee

Receives the report Paxster Use on Nelson Footpaths (R8928) and its attachments (A1844004, A1990509 and A1990504).

Matheson/Noonan                                                                      Carried

Recommendation to Council WI/2018/042

That the Council

Approves the use of Paxsters on selective routes for a period of 24 months and works with NZ Post to finalise exclusion zones as shown on Attachment A1990504 of Report R8928.

Matheson/Noonan                                                                      Carried

       

Attendance: Councillor Lawrey left the meeting at 10.58am.

 

10.     Exclusion of the Public

Resolved WI/2018/043

That the Works and Infrastructure Committee

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Walker/Skinner                                                                        Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Request for Leave of Absence

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

Attendance: Councillor Acland returned to the meeting at 11.03a.m.

The meeting went into public excluded session at 11.03am and resumed in public session at 11.06am. 

 

 

There being no further business the meeting ended at 11.06am.

 

Confirmed as a correct record of proceedings:

 

 

                                                       Chairperson                                     Date