Joint Shareholders Committee Minutes - 21 August 2018
Minutes of a meeting of the Joint Shareholders Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Tuesday 21 August 2018, commencing at 1.32p.m.
Present: His Worship the Mayor of Tasman R Kempthorne (Chairperson), Nelson City Councillors I Barker, M Courtney, G Noonan, P Matheson and T Skinner, Tasman District Councillors T King, S Bryant, D Ogilvie and T Tuffnell
In Attendance: Councillor S Walker, Chief Executive (P Dougherty), Chief Executive Tasman District Council (J Dowding), Group Manager Community Services (R Ball), Group Manager Corporate Services (N Harrison), Corporate Services Manager Tasman District Council (M Drummond) and Team Leader Governance (R Byrne)
Leave of Absence: Her Worship the Mayor of Nelson R Reese on Council business
Apology: Councillor Canton
1. Apologies
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Resolved JSC/2018/020 That the Joint Shareholders Committee Receives and accepts an apology from Councillor Canton. |
2. Confirmation of Order of Business
There were no changes to the order of business.
There were no updates to the Interests Register. Councillor King declared an interest in Port Nelson items on the agenda.
There was no public forum.
5.1 23 May 2018
Document number M3504, agenda pages 8 - 12 refer.
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Resolved JSC/2018/021 That the Joint Shareholders Committee Confirms the minutes of the meeting of the Joint Shareholders Committee, held on 23 May 2018, as a true and correct record. |
6. Nelson Airport Limited - Statement of Intent
Document number R9518, agenda pages 13 - 36 refer.
Corporate Services Manager TDC, Mike Drummond, presented the report.
The matter of a solar farm being established was promoted as an opportunity for the airport to take advantage of available land. His Worship the Mayor Kempthorne took on board the expression of interest and advised he would pass the information on to the Nelson Airport Company.
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Resolved JSC/2018/022 That the Joint Shareholders Committee Receives the report Nelson Airport Limited - Statement of Intent (R9518) and its attachment (A2020685 and A2019292); and Notes the delivery of the Nelson Airport Limited final Statement of Intent 2018/19 (A2019292) as required under the Local Government Act 2002. |
7. Nelson Airport Limited - Changes to Constitution
Document number R9574, agenda pages 37 - 86 refer.
Corporate Services Manager TDC, Mike Drummond, presented the report.
Attendance: Councillor Matheson joined the meeting at 1.38p.m.
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Resolved JSC/2018/023 That the Joint Shareholders Committee Receives the report Nelson Airport Limited – Changes to Constitution (R9574) and its attachments (A2024760 and A2019288). |
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Recommendation to Nelson Council and Tasman District Councils’ JSC/2018/024 That the Council Votes their respective shareholding in support of the amended Constitution at the Company’s 2018 Annual Shareholder Meeting. Barker/Ogilvie |
Olivia Hall and Lucinda Blackley-Jimson from the Nelson Provincial Museum will be in attendance for Item 6 of the Public Excluded agenda and Bronwyn Monopoly, Martin Byrne and Daryl Wehner from Port Nelson Limited for Items 2,3 and 5 of the Public Excluded agenda to answer questions and, accordingly, the following resolution is required to be passed:
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Resolved JSC/2018/025 That the Joint Shareholders Committee Confirms, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, Olivia Hall and Lucinda Blackley-Jimson from the Nelson Provincial Museum remain after the public has been excluded, for Item 5 of the Public Excluded agenda (Nelson Provincial Museum Working Group - Presentation), as they have knowledge that will assist the Council; Notes, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, the knowledge that Olivia Hall and Lucinda Blackley-Jimson possess relates to the Nelson Provincial Museum. Confirms, in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, Bronwyn Monopoly, Martin Byrne and Daryl Wehner from Port Nelson Limited remain after the public has been excluded, for Item 6 of the Public Excluded agenda (Port Nelson Limited – draft Statement of Corporate Intent 2018/21), as they have knowledge that will assist the Council; Notes, in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, the knowledge that Bronwyn Monopoly, Martin Byrne and Daryl Wehner possess relates to Port Nelson Limited. |
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Resolved JSC/2018/026 That the Joint Shareholders Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Joint Shareholders Committee Meeting - Public Excluded Minutes - 23 May 2018 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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2 |
Port Nelson Limited - draft Statement of Corporate Intent 2018/21
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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3 |
Port Nelson Limited - director appointment
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
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4 |
Nelson Airport Limited - Director Reappointment
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
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5 |
Directors Remuneration 2018 - Port Nelson Limited and Nelson Airport Limited
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
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6 |
Nelson Provincial Museum Working Group - Presentation
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities · Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 1.30p.m. and resumed in public session at 3.54p.m.
There being no further business the meeting ended at 3.54pm.
Confirmed as a correct record of proceedings:
Chairperson
Date