Sports and Recreation Committee Minutes - 3 July 2018
Minutes of a meeting of the Sports and Recreation Committee
Held in the Council Chamber, Civic House , 110 Trafalgar Street, Nelson
On Tuesday 3 July 2018, commencing at 9.03a.m.
Present: Councillors T Skinner (Chairperson), I Barker, M Courtney, B Dahlberg (Deputy Chairperson), K Fulton, B McGurk and S Walker
In Attendance: Councillors G Noonan and M Rutledge, Chief Executive (P Dougherty), Group Manager Community Services (R Ball) and Governance Adviser (E Stephenson)
Apology: Her Worship the Mayor R Reese
1. Apologies
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Resolved SPO/2018/028 That the Sports and Recreation Committee Receives and accepts an apology from Her Worship the Mayor R Reese. |
2. Confirmation of Order of Business
There was no change to the order of business.
There were no updates to the Interests Register, and no interests with items on the agenda were declared.
There was no public forum.
5.1 24 May 2018
Document number M3514, agenda pages 6 - 9 refer.
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Resolved SPO/2018/029 That the Sports and Recreation Committee Confirms the minutes of the meeting of the Sports and Recreation Committee, held on 24 May 2018, as a true and correct record. |
Attendance: Councillor Fulton entered the meeting at 9.08a.m.
The Chair noted that a briefing on the Trafalgar Centre would follow the meeting and gave a brief verbal report. Matters he talked about included:
· Council had just adopted its Long Term Plan 2018/28 (LTP) and he was happy with sports and recreation in the Plan going forward, especially mountain bike activities. He congratulated the Nelson Mountain Biking Club, noting that the four day Enduro event would take place in February 2019
· funding in the LTP for sports field improvements – Neale Park, Grampians Track and Saxton Field athletics track resurfacing, Natureland and Waimarama Sanctuary funding
· Trafalgar Centre roof strengthening had improved the acoustics, and to achieve the maximum gain from this, the Centre was improving seating, the stage area and ease of hanging of lights and cameras (with a gantry) and a new scoreclock
· the desire to retain international netball events, he said that facilities behind the scenes could be rented out for individual events and that the new Northern end was a good area for smaller events
· sport – he was supportive of school tournaments in the region, but personally was disappointed that Nelson football Junior League was not recording scores or results for children playing sport.
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Resolved SPO/2018/030 That the Sports and Recreation Committee Receives the Chairperson’s Verbal Report. |
7. Fees and Charges 2018/2019 - Parks and Facilities
Document number R9397, agenda pages 10 - 21 refer.
Manager Parks and Facilities, Rosie Bartlett, and Team Leader Facilities, Gary Alsop, summarised the report. Ms Bartlett pointed out the omission of the Crematorium from paragraph 4.2.1 of the agenda report, noting that the Crematorium already met the Revenue and Financing Policy.
Ms Bartlett and Mr Alsop answered questions about:
· the procedure going forward, which would be kept under review, with fees and charges going above the CPI being reported to the relevant committees
· temporary seating at Trafalgar Park
· campgrounds and long-term residents’ charges
· commercial and non-commercial rates and cleaning charges
· consistency and streamlining of fees, concessions and operator costs and research on charges throughout the country
· Greenmeadows Centre leaseholder charges
· leaving the 3.5% recovery fee charges as an option, or increasing to 5%
· Saxton Oval temporary equipment and the possibility of working with Cricket Nelson for something more permanent to be raised under next year’s Annual Plan
· providing certainty for event holders regarding fees payable and the need to be competitive and in line with national practices and competition
· different degrees of commercial activity and the possibility of a category for large scale premium events
· swimming pool fees, service/maintenance/renewals/profit margins/ the overall cost of the facilities currently and how much was met by the users and the overall ratepayer contribution to make up that balance
· clarification that facilities which sat under the delegations of the Community Services Committee would be discussed under the Community Services Report at the 12 July 2018 meeting, they were included in this report only to provide full context for the reader and noting there was little or no change. Officers apologised for any confusion
· whether there were any exceptions under the Revenue and Financing Policy to justify some changes around fees, swimming pool admissions and the Brook Valley campground and that if Council made a decision not in line with policy it had to justify why the decision was made outside the policy
The meeting was adjourned at 10.25a.m. and reconvened at 10.33.a.m.
The officer’s recommendation was moved by Councillor Dahlberg, seconded by Councillor Courtney.
That the Sports and Recreation Committee
Receives the report Fees and Charges 2018/2019 - Parks and Facilities (R9397) and its attachment (A1984651).
Recommendation to Council
That the Council
Approves the revised fees and charges for Community Facilities and Parks for 2018/19 outlined in the report R9397 and its attachment (A1984651).
An amendment was moved to set the non-commercial sport and community hire fee for Trafalgar Park and Saxton Oval at $500, which is 10% of the commercial sport hire fee, plus an optional cleaning charge, however the amendment lapsed as the seconders withdrew support.
The meeting was adjourned at 10.41a.m. and reconvened at 10.53a.m.
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An amendment was moved by Councillor McGurk, seconded by Councillor Walker. The amendment was lost. |
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Recommendation to Council That the Council Approves the revised fees and charges for Community Facilities and Parks for 2018/19 outlined in the report R9397 and its attachment (A1984651) amended as follows: That fees for the Brook Camp are held at current rates in recognition of its role in public benefit and social housing; and That fees are reviewed after the completion of the campground review or for the 2019/20 financial year, whichever comes first; and That the charges for adult, child and seniors, students and community card holders admissions at swimming pools be held at 2017/18 levels in recognition of the health benefits swimming pools provide to the community. McGurk/Walker |
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The substantive motion was put and carried. |
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Resolved SPO/2018/031 That the Sports and Recreation Committee Receives the report Fees and Charges 2018/2019 - Parks and Facilities (R9397) and its attachment (A1984651). |
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Recommendation to Council SPO/2018/032 That the Council Approves the revised fees and charges for Community Facilities and Parks for 2018/19 outlined in the report R9397 and its attachment (A1984651). |
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Resolved SPO/2018/033 That the Sports and Recreation Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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Item |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Sports and Recreation Committee Meeting - Public Excluded Minutes - 24 May 2018 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: • Section 7(2)(i) To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) |
The meeting went into public excluded session at 11.11a.m. and resumed in public session at 11.12a.m.
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Please note that as the only business transacted in public excluded was to confirm the minutes, this business has been recorded in the public minutes. In accordance with the Local Government Official Information Meetings Act 1987, no reason for withholding this information from the public exists. |
9. Confirmation of Public Excluded Minutes
9.1 24 May 2018
Document number M3515, agenda pages 3 - 4 refer.
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Resolved SPO/2018/034 That the Sports and Recreation Committee Confirms the minutes of part of the meeting of the Sports and Recreation Committee, held with the public excluded on 24 May 2018, as a true and correct record. McGurk/Walker Carried |
10. Re-admittance of the Public
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Resolved SPO/2018/035 That the Sports and Recreation Committee Re-admits the public to the meeting.
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There being no further business the meeting ended at 11.12a.m.
Confirmed as a correct record of proceedings:
Chairperson
Date