UNCONFIRMEDGovernance Committee Minutes - 7 June 2018

 

Minutes of a meeting of the Governance Committee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Thursday 7 June 2018, commencing at 9.02a.m.

 

Present:              Councillor I Barker (Chairperson), Councillors M Courtney, B Dahlberg (Deputy Chairperson), G Noonan, M Rutledge, T Skinner and S Walker

In Attendance:   Councillor B McGurk, Group Manager Community Services (R Ball), Group Manager Corporate Services (N Harrison), Group Manager Strategy and Communications (N McDonald) and Governance Adviser (E Stephenson)

 

Apology:             Her Worship the Mayor R Reese

 

 

1.       Apologies

Resolved GOV/2018/028

That the Governance Committee

Receives and accepts the apology from Her Worship the Mayor R Reese.

Courtney/Dahlberg                                                                     Carried

 

2.       Confirmation of Order of Business

           There was no change to the order of business.

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.       Public Forum 

There was no public forum.

5.       Confirmation of Minutes

5.1      19 April 2018

Document number M3440, agenda pages 7 - 13 refer.

Resolved GOV/2018/029

That the Governance Committee

Confirms the minutes of the meeting of the Governance Committee, held on 19 April 2018, as a true and correct record.

Courtney/Dahlberg                                                                     Carried

 

 

6.       Governance Committee Status Report - 7 June 2018

Document number R9350, agenda pages 14 - 16 refer.

Resolved GOV/2018/030

That the Governance Committee

Receives the report Governance Committee Status Report - 7 June 2018 (R9350) and its attachment (A1160658).

Walker/Rutledge                                                                         Carried

  

 

7.       Chairperson's Report

Document number R9363, agenda pages 17 - 18 refer.

The Chairperson spoke to his report and in response to questions, clarified that this was an opportunity to explore options for solar gathering and that he had facilitated NextGen connecting with Nelson Airport and now it was up to those parties whether to pursue it further. He noted that NextGen was a not for profit organisation which gifted its profits to the community. The proposed workshop was an opportunity for Elected Members and staff to listen and learn and for Council to then further decide if the idea warranted additional officer investigation. It was agreed that staff would see if there were other social enterprise organisations working in solar generation that might also be involved in the workshop.

 

 

Resolved GOV/2018/031

That the Governance Committee

Receives the report Chairperson's Report (R9363); and

Agrees to accept the offer of NextGen to host a workshop involving councillors and appropriate staff with a view of investigating opportunities for the city.

Skinner/Walker                                                                           Carried

  

 

8.       Rates Remission for Land Affected by the 1 February 2018 Weather Event

Document number R9352, agenda pages 19 - 36 refer.

Group Manager Corporate Services, Nicky Harrison, noted a correction to paragraph 4.11 of the agenda report  to remove the sentence which stated that remissions only be made for properties which were the ratepayer’s primary residence. Ms Harrison provided background to the report and applications and answered questions regarding section 124 notices, the cost and ease of provision of builders and insurance property assessment reports, communication through the residents’ group, policy, the cost of remissions, timing of the rating restart and staff resources involved.

Resolved GOV/2018/032

That the Governance Committee

Receives the report Rates Remission for Land Affected by the 1 February 2018 Weather Event (R9352) and its attachment (A1551142).

 

Skinner/Walker                                                                           Carried

 

Recommendation to Council GOV/2018/033

That the Council

Approves that the 1 February 2018 weather event qualifies as a natural calamity for the purposes of applying the Rates Remission Policy for Land Affected by Natural Calamity; and

Approves the criteria for assessing rates remission for affected properties and the application process; and

Notes that a summary of approved applications and the total value of rates remitted will be provided to the Council later in 2018.

Skinner/Walker                                                                           Carried

       

9.       Exclusion of the Public

Hemi Toia (Ngāti Koata), Jo Rainey, John Rollston and Matt Griffin, of the Nelson Cycle Lift Society, were in attendance for Item 2 of the Public Excluded agenda to answer questions and, accordingly, the following resolution was required to be passed:

Resolved GOV/2018/034

That the Governance Committee

Confirms in accordance with section 48(5) of the Local Government Official Information and Meetings Act 1987, Hemi Toia (Ngāti Koata) and Jo Rainey, John Rollston and Matt Griffin from the Nelson Cycle Lift Society, remain after the public has been excluded, for Item 2 of the Public Excluded agenda (Nelson Cycle Lift Society - Pre-commercial business case phase two funding), as they have knowledge that will assist the Council; and

Notes in accordance with section 48(6) of the Local Government Official Information and Meetings Act 1987, the knowledge that Hemi Toia, Jo Rainey, John Rollston and Matt Griffin possess relates to the Nelson Cycle Lift Society’s activities.

 

Dahlberg/Skinner                                                                       Carried

 


 

 

Resolved GOV/2018/035

That the Governance Committee

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Dahlberg/Skinner                                                                       Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Governance Committee Meeting - Public Excluded Minutes -  19 April 2018

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·   Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

·   Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

2

Nelson Cycle Lift Society - Pre-commercial business case phase two funding

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(b)(ii)

     To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

The meeting went into public excluded session at 9.34a.m. and resumed in public session at 10.31a.m. 

 

 

There being no further business the meeting ended at 10.31a.m.

 

Confirmed as a correct record of proceedings:

 

 

 

                                                       Chairperson                                     Date