UnconfirmedNelson City Council Minutes - 21 June 2018

 

Minutes of a meeting of the Nelson City Council

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Thursday 21 June 2018, commencing at 9.04a.m.

 

Present:              Her Worship the Mayor R Reese (Chairperson), Councillors L Acland, I Barker, M Courtney, B Dahlberg, K Fulton, M Lawrey, P Matheson, B McGurk, G Noonan, M Rutledge, T Skinner and S Walker

In Attendance:   Chief Executive (P Dougherty), Group Manager Infrastructure (A Louverdis), Group Manager Environmental Management (C Barton), Group Manager Community Services (R Ball), Group Manager Corporate Services (N Harrison), Group Manager Strategy and Communications (N McDonald) Team Leader Governance (R Byrne) and Governance Adviser (E Stephenson)

Apologies :          Councillor M Lawrey for lateness and Councillor I Barker for early departure.

 

Opening Prayer

Councillor Dahlberg gave the opening prayer.

1.       Apologies

Resolved CL/2018/137

That the Council

Receives and accepts the apologies from Councillor Lawrey  for lateness and Councillor Barker for early departure.

Her Worship the Mayor/Walker                                                    Carried

2.       Confirmation of Order of Business

There were no changes to the order of business.

 

3.       Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

Attendance: Councillor Lawrey joined the meeting at 9.09a.m.

4.       Public Forum

4.1         The Farmers Market Committee - Location of the Farmers Market

Andrew Lowe, Chairperson of the Nelson Farmers’ Market and Dominic Ferretti spoke about the importance of the Nelson Farmers Market and its need to find a new location.

Mr Lowe thanked Council for its commitment in supporting the move to Maitai Boulevard. However there were two major factors that had caused a reduction in clientele - the impact of weather and distance from the Central Business District (CBD). Mr Lowe requested that Council consider a permanent move to Buxton carpark to enable the market to contribute to the vibrancy of the city centre. He noted retailers were supportive of this option and it would enable the market to rebuild its customer base and public profile. 

Mr Lowe and Mr Ferretti answered questions on alternative locations and the option to return to Morrison Square. 

4.2           Jim Cable – Iwi Representation

Mr Cable spoke about the amended Memorandum of Understanding (MOU) for Nelson Regional Sewerage Business Unit and the amended Terms of Reference (TOR) for the Nelson Tasman Regional Landfill Business Unit. He noted that Council held a referendum in 2012to establish a Māori ward, the outcome was 79% against the proposal and the cost to Council to hold the referendum was considerable. He felt that there was nothing in the Treaty of Waitangi that endorsed including iwi on boards or committees with voting rights and remuneration and that external appointments should be made on expertise.   

4.3           Jana McLaren- Funding for Natureland Wildlife Trust

Attendance: Councillor Rutledge left the meeting at 9.25a.m.

           Jana McLaren, representing a group of parents who supported Natureland, advised they were concerned at the reduction in Natureland’s future funding. She said that Natureland was a great place to take their children, it provided a good mix of exotic and native species and that Natureland’s conservation work provided additional learning opportunities for young children. Ms McLaren asked that the funding be reviewed in the Annual Plan 2019/20.

Attendance: Councillor Rutledge returned to the meeting at 9.37a.m.

5.       Confirmation of Minutes

5.1      3 May 2018

Document number M3459, agenda pages 22 - 34 refer.

Resolved CL/2018/138

That the Council

Confirms the minutes of the meeting of the Council, held on 3 May 2018, as a true and correct record.

Barker/Courtney                                                                         Carried

5.2      15 May 2018

Document number M3482, agenda pages 35 - 84 refer.

It was noted that Councillor Dahlberg was an apology on 17 May 2018 and that his name be removed from the attendance list.

Resolved CL/2018/139

That the Council

Confirms the amended minutes of the meeting of the Council, held on 15 May 2018, as a true and correct record.

Courtney/Walker                                                                        Carried

5.3      24 May 2018 - Extraordinary Meeting

Document number M3513, agenda pages 85 - 88 refer.

Resolved CL/2018/140

That the Council

Confirms the minutes of the extraordinary meeting of the Council, held on 24 May 2018, as a true and correct record.

Her Worship the Mayor/Barker                                                    Carried

    

6.       Recommendations from Committees                                   

6.1           Planning and Regulatory Committee - 29 May 2018

6.1.1      Nelson Biodiversity Strategy Revision 2017/18

 

Recommendation to Council

 

Resolved CL/2018/141

That the Council

Adopts the revised Nelson Biodiversity Strategy 2017/18 (A1957147).

Her Worship the Mayor/McGurk                                                  Carried

 

6.2           Hearings Panel - Other - 5 June 2018        

6.2.1      Network Tasman Easement - Annesbrook

 

Recommendation to Council

 

Resolved CL/2018/142

That the Council

Grants consent for the easement in gross in favour of Network Tasman Limited over the area of Recreation Reserve shown on Attachment 1 (A1933063) with all legal and survey costs associated with the easement to be met by Network Tasman Limited as the party benefitted by the easement.

Dahlberg/Barker                                                                         Carried

6.3           Governance Committee - 7 June 2018     

6.3.1      Rates Remission for Land Affected by the 1 February 2018 Weather Event

 

Recommendation to Council

 

Resolved CL/2018/143

That the Council

Approves that the 1 February 2018 weather event qualifies as a natural calamity for the purposes of applying the Rates Remission Policy for Land Affected by Natural Calamity; and

Approves the criteria for assessing rates remission for affected properties and the application process; and

Notes that a summary of approved applications and the total value of rates remitted will be provided to the Council later in 2018.

Barker/Dahlberg                                                                         Carried

6.4           Regional Transport Committee – 19 June 2018

6.4.1      NZTA Proposed Projects for inclusion in the Nelson Regional Land Transport Plan

 

Recommendation to Council

 

Resolved CL/2018/144

That the Council

Approves the revised Nelson Regional Land Transport Plan 2015-2021 (Mid-Term Review) and 2018 Regional Public Transport Plan (A1942674 as per Report R9325) for submission to the New Zealand Transport Agency prior to 30 June 2018.

Rutledge/Noonan                                                                       Carried

 

 

7.       Petition in favour of protecting wild deer population in Marsden Valley

Document number R9382, agenda pages 89 - 101 refer.

Resolved CL/2018/145

That the Council

Receives the Petition in favour of protecting the wild deer population in Marsden Valley (R9382) and its attachment (A1969247); and

Requests that a report on the options for the wild deer population in Marsden Valley be presented to a future Sports and Recreation Committee.

Her Worship the Mayor/Skinner                                                  Carried

 

8.       Mayor's Report

Document number R9326, agenda pages 102 - 144 refer.

Her Worship the Mayor presented her report and asked members to provide feedback on the Remits to the Local Government New Zealand AGM by 6 July.  It was noted that,  along with Her Worship the Mayor and the Chief Executive, Councillors Dahlberg, Rutledge and Fulton were attending the LGNZ Conference.

Resolved CL/2018/146

That the Council

Receives the report Mayor's Report (R9326) and its attachment (1989403); and

Appoints Councillors Acland, Barker, Matheson, Noonan, Rutledge, Skinner and Walker to replace any member on the Conduct Review Panel in the event of a conflict of interest or unavailability of a member; and

Nelson City Council Standing Orders section 14.1 Time Limits reference to speakers be amended as follows:

14.1 Time limits

A period of up to 30 minutes, or such longer time as the meeting Chair may determine, will be available for the public forum at each scheduled local authority meeting. Requests must be made to an administration governance adviser at least two clear days before the meeting; however this requirement may be waived by the Chairperson.

 

Individual speakers can speak for up to 5 minutes and representatives from organisations can speak for up to 10 minutes in total. No more than two speakers can speak on behalf of an organisation during a public forum. Where the number of speakers presenting in the public forum exceeds 6 in total, the Chairperson has discretion to restrict the speaking time permitted for all presenters.

Her Worship the Mayor/Dahlberg                                                Carried

 

9.       Special Housing Areas Requests May 2018

Document number R9171, agenda pages 145 - 156 refer.

Attendance: Councillor Lawrey left the meeting at 9.58a.m.

Senior City Development Planner, Alastair Upton presented the report and advised that Council had previously received Special Housing Area requests for 3B, C and D Hill Street.

Attendance: Councillor Lawrey returned to the meeting at 9.59a.m.

Resolved CL/2018/147

That the Council

Receives the report Special Housing Areas Requests May 2018 (R9171) and its attachment (A1978943); and

Approves 3A Hill Street North (A1978943), subject to the developer entering into a legal Deed with the Council which requires, amongst other matters, that the developer, at its sole cost:

(i)      shall design, obtain all necessary consents for, and construct any additional infrastructure, or upgrades to the Council’s infrastructure, required to support the development of the SHA; and

(ii)     shall provide plans showing how the SHA development will integrate with the proposed development of the adjacent land at 3B and 3C Hill Street North, and the expected likely future development of adjacent residential zoned land including layout and connectivity of all infrastructure, for the approval by the Group Manager Infrastructure.  The approval of the Group Manager Infrastructure shall be submitted with any application for resource consent under HASHAA; and

(iii)      shall provide to the Council an assessment of the impact of the development of the wider Saxton Growth Area on the Saxton Creek upgrade, for the purposes of determining the requirements for stormwater management as part of any development in the proposed SHA, for the approval of the Group Manager Infrastructure. The approval of the Group Manager Infrastructure shall be submitted with any application for resource consent under HASHAA; and

(iv)      shall submit the approval of the Urban Design Panel with any application for resource consent under HASHAA.

Walker/Fulton                                                                             Carried

 

10.     Adoption of the Development Contributions Policy 2018

Document number R9335, agenda pages 157 - 219 refer.

Team Leader City Development, Lisa Gibellini, presented the report.

Resolved CL/2018/148

That the Council

Receives the report Adoption of the Development Contributions Policy 2018 (R9335) and its attachment A1964099; and

Adopts the Development Contributions Policy 2018 (A1964099).

Barker/McGurk                                                                           Carried

 

11.     Adoption of Long Term Plan 2018-28

Document number R9334, agenda pages 220 - 233 refer.

Group Manager Strategy and Communications, Nicky McDonald and Group Manager Corporate Services Nikki Harrison presented the report and tabled the unqualified audit from Audit New Zealand.

Resolved CL/2018/149

That the Council

Receives the report Adoption of Long Term Plan 2018-28 (R9334) and its attachment (A1990404); and

Adopts the Revenue and Financing Policy (pages 181 – 206 of A1990404) and the Rates Remission Policy (page 207 -218 of A1990404); and

Adopts the Long Term Plan 2018-28 (A1990404) pursuant to Section 93 of the Local Government Act 2002;

Delegates the Mayor and Chief Executive to make any necessary minor editorial amendments prior to the release of the Long Term Plan 2018-28 to the public; and 

Sets and assesses the following rates under the Local Government (Rating) Act 2002, on rating units in the district for the financial year commencing on 1 July 2018 and ending on 30 June 2019. 

The revenue approved below will be raised by the rates and charges that follow:

Revenue approved:

General Rate                                   $38,889,490

Uniform Annual General Charge      $8,544,542

Stormwater and Flood Protection Charge                                                                     $5,804,518

Waste Water Charge                                $7,793,889

Water Annual Charge                       $3,628,673

Water Volumetric Charge                 $8,466,904

Clean Heat Warm Homes and Solar Saver                                                                         $460,019

Rates and Charges (excluding GST)                                                                             $73,588,035

Goods and Services Tax (at the current rate)                                                             $11,038,205

Total Rates and Charges                $84,626,240

The rates and charges below are GST inclusive.

(1) General Rate

A general rate set under section 13 of the Local Government (Rating) Act 2002, assessed on a differential land value basis as described below:

•  a rate of 0.72712 cents in the dollar of land value on every rating unit in the “residential – single unit” category.

•  a rate of 0.72712 cents in the dollar of land value on every rating unit in the “residential empty section” category.

•  a rate of 0.79983 cents in the dollar of land value on every rating unit in the “single residential unit forming part of a parent valuation, the remainder of which is non-rateable” category. This represents a plus 10% differential on land value.

•  a rate of 0.79983 cents in the dollar of land value on every rating unit in the “multi residential” category. This represents a plus 10% differential on land value.

•  a rate of 1.83016 cents in the dollar of land value on every rating unit in the “commercial – excluding inner city and Stoke commercial” subject to 100% commercial and industrial (occupied and empty) category. This represents a plus 151.7% differential on land value.

•  a rate of 1.55458 cents in the dollar of land value on every rating unit in the “commercial – excluding inner city and Stoke commercial” subject to 25% residential and 75% commercial” category. This represents a plus 113.8% differential on land value.

•  a rate of 1.27900 cents in the dollar of land value on every rating unit in the “commercial – excluding inner city and Stoke commercial” subject to 50% residential and 50% commercial” category. This represents a plus 75.9% differential on land value.

•  a rate of 1.00270 cents in the dollar of land value on every rating unit in the “commercial – excluding inner city and Stoke commercial” subject to 75% residential and 25% commercial” category. This represents a plus 37.9% differential on land value.

•  a rate of 2.46057 cents in the dollar of land value on every rating unit in the “commercial inner city” subject to 100% commercial and industrial (occupied and empty) category. This represents a plus 238.4% differential on land value.

•  a rate of 2.02721 cents in the dollar of land value on every rating unit in the “commercial inner city subject to 25% residential and 75% commercial” category. This represents a plus 178.8% differential on land value.

•  a rate of 1.59384 cents in the dollar of land value on every rating unit in the “commercial inner city subject to 50% residential and 50% commercial” category. This represents a plus 119.2% differential on land value.

•  a rate of 1.16048 cents in the dollar of land value on every rating unit in the “commercial inner city subject to 75% residential and 25% commercial” category. This represents a plus 59.6% differential on land value.

•  a rate of 2.36677 cents in the dollar of land value on every rating unit in the “Stoke commercial subject to 100% commercial and industrial (occupied and empty)” category. This represents a plus 225.5% differential on land value.

•  a rate of 1.95668 cents in the dollar of land value on every rating unit in the “Stoke commercial subject to 25% residential and 75% commercial” category. This represents a plus 169.1% differential on land value.

•  a rate of 1.54731 cents in the dollar of land value on every rating unit in the “Stoke commercial subject to 50% residential and 50% commercial” category. This represents a plus 112.8% differential on land value.

•  a rate of 1.13721 cents in the dollar of land value on every rating unit in the “Stoke commercial subject to 75% residential and 25% commercial” category. This represents a plus 56.4% differential on land value.

•  a rate of 0.47263 cents in the dollar of land value on every rating unit in the “rural” category. This represents a minus 35% differential on land value.

•  a rate of 0.65441 cents in the dollar of land value on every rating unit in the “small holding” category. This represents a minus 10% differential on land value.

(2) Uniform Annual General Charge

A uniform annual general charge under section 15 of the Local Government (Rating) Act 2002 of $415.94 per separately used or inhabited part of a rating unit.

(3) Stormwater and Flood Protection Charge

A targeted rate under section 16 of the Local Government (Rating) Act 2002 of $317.59 per rating unit, this rate is assessed on all rating units excluding rural rating units, rating units east of the Gentle Annie saddle, Saxton’s Island and Council’s stormwater network.

(4) Waste Water Charge

A targeted rate for waste water disposal under section 16 of the Local Government (Rating) Act 2002 of:

•  $432.30 per separately used or inhabited part of a residential, multi residential, rural and small holding rating units that is connected either directly or through a private drain to a public waste water drain.

•  For commercial rating units, a waste water charge of $108.07 per separately used or inhabited part of a rating unit that is connected either directly or through a private drain to a public waste water drain. Note:  a “trade” waste charge will also be levied.

(5) Water Annual Charge

A targeted rate for water supply under Section 16 of the Local Government (Rating) Act 2002, of:

Water charge (per connection)            $197.68

(6) Water Volumetric Rate

A targeted rate for water provided under Section 19 of the Local Government (Rating) Act 2002, of:

Price of water:

Usage up to 10,000 cu.m/year     $2.102 per m³

Usage from 10,001 – 100,000 cu.m/year                                                                    $1.659 per m³

Usage over 100,000 cu.m/year    $1.310 per m³

Summer irrigation usage over 10,000 cu.m/year                                                         $1.881 per m³

(7) Clean Heat Warm Homes

A targeted rate per separately used or inhabited part of a rating unit that has been provided with home insulation and/or a heater to replace a non-complying solid fuel burner under Section 16 of the Local Government (Rating) Act 2002 in accordance with agreement of the original ratepayer, of:

•  For properties assessed the Clean Heat Warm Homes rate as a result of agreements entered into after 1 July 2011, the targeted rate for each year for 10 years will be the total cost of the installed works excluding GST, divided by 10, plus GST.

•  For properties assessed the Clean Heat Warm Homes rate as a result of agreements entered into prior to 1 July 2011 the targeted rate of:

 

Loan Assistance Range

Installation after
30 Sept 2010

Completed prior to
30 Sept 2010

$1,400 to $1,599

$140.00

$143.11

$1,600 to $1,799

$160.00

$163.56

$1,800 to $1,999

$180.00

$184.00

$2,000 to $2,199

$200.00

$204.44

$2,200 to $2,399

$220.00

$224.89

$2,400 to $2,599

$240.00

$245.34

$2,600 to $2,799

$260.00

$265.78

$2,800 to $2,999

$280.00

$286.22

$3,000 to $3,199

$300.00

$306.67

$3,200 to $3,399

$320.00

$327.11

$3,400 to $3,599

$340.00

$347.56

$3,600 to $3,799

$360.00

$368.00

$3,800 to $3,999

$380.00

$388.44

$4,000 to $4,199

$400.00

$408.89

$4,200 to $4,399

$420.00

$429.34

$4,400 to $4,599

$440.00

$449.78

$4,600 to $4,799

$460.00

$470.22

$4,800 to $4,999

$480.00

$490.67

(8) Solar Hot Water Systems

A targeted rate for any separately used or inhabited parts of a rating unit that has been provided with financial assistance to install a solar hot water system under Section 16 of the Local Government (Rating) Act 2002 in accordance with agreement of the original ratepayer, of the following factors on the extent of provision of service (net cost of the work including GST after deducting EECA grant, plus funding cost):

•  0.14964 (including GST) for agreements entered into prior to 1 July 2011, multiplied by the Net Cost of the Work adjusted for any increased GST.

•  0.13847 (including GST) for agreements entered into after 1 July 2011 multiplied by the Net Cost of the Work.

Due Dates for Payment of Rates

The above rates (excluding water volumetric rates) are payable at the Nelson City Council office, 110 Trafalgar Street, Nelson and shall be payable in four instalments on the following dates:

 

Instalment
Number

Instalment Due Date

Last Date for Payment

Penalty Date

Instalment 1

1 Aug 2018

20 Aug 2018

24 Aug 2018

Instalment 2

1 Nov 2018

20 Nov 2018

26 Nov 2018

Instalment 3

1 Feb 2019

20 Feb 2019

26 Feb 2019

Instalment 4

1 May 2019

20 May 2019

24 May 2019

 

Rates instalments not paid on or by the Last Date for payment above will incur penalties as detailed in the section “Penalty on Rates”.

Due Dates for Payment of Water Volumetric Rates

Residential water volumetric rates are payable at the Nelson City Council office, 110 Trafalgar Street, Nelson and shall be payable on the following dates:

Billing Month

Last Date for Payment

Penalty Date

July 2018

20 September 2018

26 September 2018

August 2018

20 September 2018

26 September 2018

September 2018

22 October 2018

26 October 2018

October 2018

20 December 2018

8 January 2019

November 2018

20 December 2018

8 January 2019

December 2018

21 January 2019

25 January 2019

January 2019

20 March 2019

26 March 2019

February 2019

20 March 2019

26 March 2019

March 2019

22 April 2019

29 April 2019

April 2019

20 June 2019

26 June 2019

May 2019

20 June 2019

26 June 2019

June 2019

22 July 2019

26 July 2019

Special (final) water volumetric rates will be payable 14 days from the invoice date of the special (final) water reading as shown on the water invoice.

Commercial water volumetric rates are payable at the Nelson City Council office, 110 Trafalgar Street, Nelson and shall be payable on the following dates: 

Billing Month

Last Date for Payment

Penalty Date

July 2018

20 August 2018

24 August 2018

August 2018

20 September 2018

26 September 2018

September 2018

22 October 2018

26 October 2018

October 2018

20 November 2018

26 November 2018

November 2018

20 December 2018

8 January 2019

December 2018

21 January 2019

25 January 2019

January 2019

20 February 2019

26 February 2019

February 2019

20 March 2019

26 March 2019

March 2019

22 April 2019

29 April 2019

April 2019

20 May 2019

24 May 2019

May 2019

20 June 2019

26 June 2019

June 2019

22 July 2019

26 July 2019

Penalty on Rates

Pursuant to Sections 57 and 58 of the Local Government (Rating) Act 2002, the council authorises the following penalties on unpaid rates (excluding volumetric water rate accounts) and delegates authority to the Group Manager Corporate Services to apply them:

•  a charge of 10% of the amount of each rate instalment remaining unpaid after the last date for payment stated above, to be added on the penalty date as shown above. 

•  a charge of 10% will be added on 6 July 2018 to any balance from a previous rating year (including penalties previously charged) remaining outstanding on 1 July 2018.

•  a further additional charge of 10% will be added on 8 January 2019 to rates (including penalties previously charged) to which a penalty has been added under the bullet point above and which remains unpaid on 7 January 2019. 

Penalty on Water Volumetric Rates

Pursuant to Sections 57 and 58 of the Local Government (Rating) Act 2002, the council authorises the following penalties on unpaid volumetric water rates and delegates authority to the Group Manager Corporate Services to apply them:

•  a charge of 10% of the amount of each volumetric water rate account remaining unpaid after the last date for payment to be added on the penalty date as shown above.

Penalty Remission

In accordance with Council’s rate remission policy, the Council will approve the remission of the penalty added on instalment one due to late payment provided the total annual rates are paid in full by 20 November 2018. If full payment of the annual rates is not paid by 20 November 2018 the penalties relating to the first instalment outlined above will apply.

The above penalties will not be charged where Council has agreed to a programme for payment of outstanding rates.

The Group Manager Corporate Services is given discretion to remit rates penalties either in whole or part in accordance with Council’s approved rates remission policy, as may be amended from time to time.

Discount on Rates

Pursuant to Section 55 of the Local Government (Rating) Act 2002, the Council will allow a discount of 2.0 percent of the total rates (excluding volumetric water rates) where a ratepayer pays the year’s rates in full on or before the Last Date for Payment for instalment one being 20 August 2018.

Payment of Rates

The rates shall be payable at the Council offices, Civic House, 110 Trafalgar Street, Nelson between the hours of 8.30am to 5.00pm Monday, Tuesday, Wednesday and Friday and 9.00am to 5.00pm Thursday.

Where any payment is made by a ratepayer that is less than the amount now payable, the Council will apply the payment firstly to any rates outstanding from previous rating years and then proportionately across all current year rates due.

Her Worship the Mayor/Barker                                                    Carried

Attachments

1    A1997941 Council 21Jun2018 LTP Audit Letter

 

 

Her Worship the Mayor thanked members and the officers for the work involved in preparing the Long Term Plan. She noted that Committees would be preparing work programmes to pick up the direction of the Long Term Plan and work on forward planning.  

12.     Amended Memorandum of Understanding of the Nelson Regional Sewerage Business Unit and amended Terms of Reference of the Nelson Tasman Regional Landfill Business Unit

Document number R9353, agenda pages 234 - 259 refer.

Chief Executive, Pat Dougherty, advised he had reviewed the recommendations to Council and proposed some amendments to ensure the relationship with iwi was clear. He noted that both the Units required expert view from iwi representatives, particularly as noted in the Resource Management Act and Local Government Act. 

Group Manager Corporate Services, Nikki Harrison and Executive Officer, Michelle Joubert, presented the report.

Resolved CL/2018/150

Receives the report Amended Memorandum of Understanding of the Nelson Regional Sewerage Business Unit and amended Terms of Reference of the Nelson Tasman Regional Landfill Business Unit  (R9353) and its attachments (A1983272, A1983271); and

Approves in principle, subject to support from iwi and equivalent approval by Tasman District Council, the amended Memorandum of Understanding (MOU) for the Nelson Regional Sewerage Business Unit (NRSBU) and the amended Terms of Reference (TOR) for the Nelson Tasman Regional Landfill Business Unit (NTRLBU) to provide voting rights for the iwi representatives; and

Approves in principle, subject to support from iwi and equivalent approval by Tasman District Council, the amended Memorandum of Understanding (MOU) for the Nelson Regional Sewerage Business Unit (NRSBU) and the amended Terms ofReference (TOR) for the Nelson Tasman Regional Landfill Business Unit (NTRLBU) to provide that iwi representatives be remunerated in accordance with the joint policy for the remuneration of independent persons appointed to joint committees and business units; and

Approves in principle, subject to support from iwi and equivalent approval by Tasman District Council, that the remuneration for iwi representatives be set at $8000 per annum for the first term of appointment; and

 

 Approves in principle, subject to support from iwi and equivalent approval by Tasman District Council, that the Terms of Reference (TOR) for the Nelson Tasman Regional Landfill Business Unit (NTRLBU) be amended to state that a quorum for a meeting shall be half of the members if the number of members (including vacancies) is an even number, or a majority if the number of members (including vacancies) is an uneven number; and

 

Approves in principle, subject to support from iwi and equivalent approval by Tasman District Council, the amended Memorandum of Understanding (MOU) for the Nelson Regional Sewerage Business Unit (NRSBU) and the amended Terms of Reference (TOR) for the Nelson Tasman Regional Landfill Business Unit (NTRLBU) as set out in attachments A1983271 and A1983272; and

 

Notes that iwi will be consulted on the proposed remuneration and the amended Memorandum of Understanding (MOU) for the Nelson Regional Sewerage Business Unit (NRSBU) and the amended Terms of Reference (TOR) for the Nelson Tasman Regional Landfill Business Unit (NTRLBU) as set out in attachments A1983271 and A1983272; and

 

Notes that once it is completed, the draft joint policy for the remuneration of independent persons appointed to joint committees and business units, will be brought to Council for adoption.

Her Worship the Mayor/Fulton                                                    Carried

      

13.     Exclusion of the Public

Resolved CL/2018/151

That the Council

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Barker/Dahlberg                                                                         Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1.1

Council Meeting - Public Excluded Minutes -  3 May 2018

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

·         Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

·   Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

    

1.2

Council Meeting - Public Excluded Minutes -  15 May 2018

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·   Section 7(2)(i)

To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

1.3

Extraordinary Council Meeting - Public Excluded Minutes -  24 May 2018

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

· Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

2.1

Recommendation  from  Sports and Recreation Committee - 24 May 2018

Daelyn Drive Reserve – Revocation and Sale

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

2.2

Recommendation from Governance Committee Meeting - Public Excluded Minutes -  7 June 2018Nelson Cycle Lift Society – Pre-commercial business case phase two funding

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

2.3

Chief Executive Employment Committee Meeting - Public Excluded Minutes -  18 June 2018

Mayor’s Report – Chief Executive’s Key Performance Indicators

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7.

The withholding of the information is necessary:

·   Section 7(2)(a)

     To protect the privacy of natural persons, including that of a deceased person

 

3

State Advances - update

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(i)

     To enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

4

Farmers Market Licence for Maitai Walkway

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

The meeting went into public excluded session at 10.28 and resumed in public session at 1.15p.m. 

           There being no further business the meeting ended at 1.15p.m.

Confirmed as a correct record of proceedings:

 

                                                       Chairperson                                     Date