UnconfirmedPlanning and Regulatory Committee Minutes - 29 May 2018

 

Minutes of a meeting of the Planning and Regulatory Committee

Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson

On Tuesday 29 May 2018, commencing at 1.01pm

 

Present:              Her Worship the Mayor R Reese (Presiding Co-Chairperson), Councillors L Acland, I Barker, B Dahlberg, K Fulton, S Walker, Ms G Paine, and Councillor B McGurk (Co-Chairperson)

In Attendance:   Councillors P Matheson, T Skinner, M Rutledge, Chief Executive (P Dougherty), Group Manager Environmental Management (C Barton), Youth Councillors N Frizzell and J VandenBerg-Kaire and Governance Adviser (J Brandt)

 

Apologies :          Nil

 

 

1.        Apologies

There was no apology.

2.        Confirmation of Order of Business

There was no change to the order of business.

3.        Interests

There were no updates to the Interests Register, and no interests with items on the agenda were declared.

4.        Public Forum 

There was no public forum.

5.        Confirmation of Minutes

5.1      5 April 2018

Document number M3394, agenda pages 8 - 13 refer.

Resolved PR/2018/028

That the Planning and Regulatory Committee

Confirms the minutes of the meeting of the Planning and Regulatory Committee, held on 5 April 2018, as a true and correct record.

McGurk/Her Worship the Mayor                                                  Carried

  

 

6.        Chairperson's report   

The Chairperson updated the committee on relevant regulatory matters such as the engagement with the Ministry of the Environment and the upcoming Water Symposium in Wellington.

 

7.        Status Report - Planning and Regulatory Committee - 29 May 2018

Document number R9293, agenda pages 14 - 17 refer.

Resolved PR/2018/029

That the Planning and Regulatory Committee

Receives the report Status Report - Planning and Regulatory Committee - 29 May 2018 (R9293) and its attachment (A1736802).

Walker/Paine                                                                              Carried

 

8.        Environmental Management Report for 1 January - 31 March 2018

Document number R9137, agenda pages 18 - 40 refer.

Manager Consents and Compliance Mandy Bishop made a correction to page 21, item 6.3 noting that compliance with statutory timeframes had slipped to 84% for the quarter, not 91%.

Manager Consents and Compliance Mandy Bishop, Manager Building Martin Brown and Manager Environment Matt Heale presented the report.

Environmental Programmes Adviser Leigh Marshall answered questions about the Battle for the Banded Rail as well as the discovery of another Back Beach Beetle population.

Officers further answered questions regarding legal proceedings, progress on Special Housing Accords, freedom campers and requests received under the Local Government Official Information and Meetings Act.

Resolved PR/2018/030

That the Planning and Regulatory Committee

Receives the Environmental Management Report for 1 January - 31 March 2018 (R9137) and its attachments (A1929343 and A1946662).

Barker/McGurk                                                                           Carried

 

9.        Nelson Biodiversity Strategy Revision 2017/18

Document number R9161, agenda pages 41 - 74 refer.

Environmental Programmes Adviser Leigh Marshall presented the report and answered questions regarding the Biodiversity Forum and actions contained in the Strategy.

Resolved PR/2018/031

That the Planning and Regulatory Committee

Receives the report Nelson Biodiversity Strategy Revision 2017/18 (R9161) and its attachments (A1957147 and A1964413).

McGurk/Fulton                                                                           Carried

 

Recommendation to Council PR/2018/032

That the Council

Adopts the revised Nelson Biodiversity Strategy 2017/18 (A1957147).

McGurk/Fulton                                                                           Carried

 

10.      Section 36 State of the Environment monitoring and research charges

Document number R9236, agenda pages 75 - 82 refer.

Resolved PR/2018/033

That the Planning and Regulatory Committee

Receives the report Section 36 State of the Environment monitoring and research charges (R9236) and its attachment (A1947433); and

Approves the commencement of the preparation of a Statement of Proposal for annual State of the Environment monitoring and research charges; and

Notes that a Statement of Proposal will be prepared and brought back to the Committee for recommendation to Council.

McGurk/Dahlberg                                                                       Carried

 

11.      Nelson Plan Update

Document number R8994, agenda pages 83 - 130 refer.

Manager Environment Matt Heale presented his report and answered questions regarding matters pertaining to the Nelson Plan timeline and statutory requirements.

It was noted that the City Vision was developed by the current Council, that the statements at the beginning of the draft Nelson Plan pre-dated the current Council, and that therefore further work was required to ensure the City Vision was reflected in the Nelson Plan in a Resource Management Act context. The recommendation wording was amended to address this matter.

It was noted that agenda pages 106 and 107 needed further work.

Resolved PR/2018/034

That the Planning and Regulatory Committee

Receives the report Nelson Plan Update  (R8994) and its attachments (A1955071 and A1923677); and

Approves the release of the Draft Nelson Plan in accordance with the Draft Nelson Plan Overview (A1955071) for statutory stakeholder and iwi partner feedback; and

Delegates authority to approve the incorporation of the Council’s vision and any minor changes to the Draft Nelson Plan; based on feedback from this meeting, to the Group Manager Environmental Management, Her Worship the Mayor, and Cr McGurk; and

Approves amending the indicative timeline for public notification of the Nelson Plan from May 2019 to July 2019.

Fulton/Paine                                                                               Carried

 

12.      Submission on Sale and Supply of Alcohol (Renewal of Licences) Amendment Bill (No.2)

Document number R9329, agenda pages 131 - 135 refer.

Acting Senior Strategic Adviser Mark Tregurtha presented his report.

Resolved PR/2018/035

That the Planning and Regulatory Committee

Receives the report Submission on Sale and Supply of Alcohol (Renewal of Licences) Amendment Bill (No.2) (R9329) and its attachments (A1970982 and A1955285); and

Confirms the content of the submission (A1955285) as submitted to the Central Government Governance and Administration Committee.  

Barker/Fulton                                                                             Carried

       

13.      Exclusion of the Public

Resolved PR/2018/036

That the Planning and Regulatory Committee

Excludes the public from the following parts of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

Her Worship the Mayor/Walker                                                 Carried

 

Item

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Particular interests protected (where applicable)

1

Status Report - Planning and Regulatory Committee - Public Excluded - 29 May 2018

 

Section 48(1)(a)

The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7

The withholding of the information is necessary:

·   Section 7(2)(b)(ii)

     To protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

·   Section 7(2)(h)

     To enable the local authority to carry out, without prejudice or disadvantage, commercial activities

·   Section 7(2)(j)

     To prevent the disclosure or use of official information for improper gain or improper advantage

The meeting went into public excluded session at 2.04pm and resumed in public session at 2.05pm. 

Please note that as the only business transacted in public excluded was to receive the status report, this business has been recorded in the public minutes. In accordance with the Local Government Official Information Meetings Act 1987, no reason for withholding this information from the public exists.

14.      Status Report - Planning and Regulatory Committee - Public Excluded - 29 May 2018

Document number R9294, agenda pages 3 - 4 refer.

Resolved PR/2018/037

That the Planning and Regulatory Committee

Receives the report Status Report - Planning and Regulatory Committee - Public Excluded - 29 May 2018 (R9294) and its attachment (A1863070).

Barker/Her Worship the Mayor                                                    Carried

15.      Re-admittance of the Public

Resolved PR/2018/038

That the Planning and Regulatory Committee

Re-admits the public to the meeting.

 

Her Worship the Mayor/McGurk                                                  Carried

 

 

There being no further business the meeting ended at 2.05pm.

 

Confirmed as a correct record of proceedings:

 

 

 

                                                       Chairperson                                     Date