Joint Shareholders Committee Minutes - 23 May 2018
Minutes of a meeting of the Joint Shareholders Committee
Held in the Council Chamber, Civic House, 110 Trafalgar Street, Nelson
On Wednesday 23 May 2018, commencing at 9.08am
Present: Her Worship the Mayor of Nelson Rachel Reese (Chairperson), His Worship the Mayor of Tasman Richard Kempthorne, Nelson City Councillors Ian Barker, Mel Courtney, Paul Matheson, Gaile Noonan and Tim Skinner, Tasman District Councillors Tim King, Pete Canton, and Trevor Tuffnell.
In Attendance: Councillor Stuart Walker, Chief Executive (P Dougherty), Acting Group Manager Community Services (R Ball), Group Manager Corporate Services (N Harrison), Group Manager Corporate Services Tasman District Council (M Drummond) and Governance Adviser (Rebecca Terry)
Apologies: Councillors Ogilvie and Bryant
1. Apologies
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Resolved JSC/2018/010 That the Joint Shareholders Committee Receives and accepts the apologies from Councillors Ogilvie and Bryant. His Worship the Mayor of Tasman/Her Worship the Mayor Carried |
2. Confirmation of Order of Business
There was no change to the order of business.
There were no updates to the Interests Register.
Councillor King declared an interest in item 2 on the Public Excluded Agenda, Port Nelson Limited director reappointments.
There was no public forum.
5.1 17 April 2018
Document number M3430, agenda pages 6 - 12 refer.
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Resolved JSC/2018/011 That the Joint Shareholders Committee Confirms the minutes of the meeting of the Joint Shareholders Committee, held on 17 April 2018, as a true and correct record. |
6. Tasman Bays Heritage Trust: Draft Statement of Intent 2018/19: Further Information
Document number R9276, agenda pages 13 - 72 refer.
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1 Tasman Bays Heritage Trust - Response to JSC re loan repayment.pdf |
Tasman Bays Heritage Trust Board of Trustee representatives Olivia Hall and Darren Mark presented the tabled document and answered questions regarding loan repayments and funding options and the need for a regional storage facility.
Ms Hall noted that the Tasman Bays Heritage Trust had met with the Mayor’s and Chief Executives of Nelson City Council and Tasman District Council. They had discussed the loan repayments, the Collections Store project and financial contributions.
After discussions at the meeting, the Tasman Bays Heritage Trust had agreed to maintain repayment of their outstanding loans at the amount of $100,000 per annum, on the basis that both Councils would assist to fund the regional storage facility.
It was noted that the funding would be $1.5 million in each of years three and four of the Long Term Plan, (total $3 million). Tasman District Council has committed to considering the matter again in its next Long Term Plan.
There was discussion about the collections in storage being available for the public to have access to and it was noted that the working group would be meeting at the end of the month to discuss options.
The meeting was adjourned at 9.30am and reconvened at 9.41am.
Her Worship the Mayor, seconded by His Worship the Mayor moved the following motion:
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Resolved JSC/2018/012 That the Joint Shareholders Committee Receives the report Tasman Bays Heritage Trust: Draft Statement of Intent 2018/19: Further Information (R9276) and its attachment (A1960731); and Provides the following additional feedback to the Tasman Bays Heritage Trust Board on its draft Statement of Intent: That Nelson City Council and Tasman District Council request repayment of outstanding loans at $100,000 per Council for the financial year ending 30 June 2019; and Note that both Councils have provided for $100,000 in loan repayments per annum per Council in each year of their respective Long Term Plans 2018 – 2028; and Requests the Joint Working Group to report back to the Joint Shareholders Committee with further advice on: - Options for the Regional Storage Facility; and - Options to agree and align respective capital contributions by the two Councils; and - Options for the amounts and timing for future loan repayments by the Tasman Bays Heritage Trust; and That a formal loan agreement be put in place between the Tasman Bays Heritage Trust and each Council once the Joint Working Group has reported back and a decision on loan terms has been taken by the Councils. Her Worship the Mayor/His Worship the Mayor of Tasman Carried |
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Resolved JSC/2018/013 That the Joint Shareholders Committee Excludes the public from the following parts of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: |
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General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interests protected (where applicable) |
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1 |
Joint Shareholders Committee Meeting - Public Excluded Minutes - 17 April 2018 |
Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7. |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person · Section 7(2)(h) To enable the local authority to carry out, without prejudice or disadvantage, commercial activities |
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2 |
Port Nelson Limited director reappointments
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Section 48(1)(a) The public conduct of this matter would be likely to result in disclosure of information for which good reason exists under section 7 |
The withholding of the information is necessary: · Section 7(2)(a) To protect the privacy of natural persons, including that of a deceased person |
The meeting went into public excluded session at 9.48am and resumed in public session at 10.00am.
There being no further business the meeting ended at 10.00am.
Confirmed as a correct record of proceedings:
Chairperson
Date